Job Openings

STANLEY/HUGHES COUNTY EXTENSION SERVICE

SECRETARY

Job Description

The secretary is employed by Stanley County to perform duties assigned under the supervision of SDSU Extension Educators, SDSU Specialists, and/or SDSU Supervisors.  Flexibility on schedule is required as some evenings and weekend work may occasionally be required.  Position will require long periods of sitting and computer use.  Applicants should be able to lift 25 lbs.

RESPONSIBILITIES:

• Collaborate with 4-H members, 4-H Leaders Association, SDSU and County government to develop a yearly calendar of programs and events.  Maintain this calendar, as items are added or deleted.
• Manage 4-H registered volunteers for the county 4-H program.
• Create, publish and distribute 4-H newsletter on a monthly basis as well as emailing other information to 4-H families.
• Manage the county Extension/4-H budget and prepare vouchers for County Auditor.
• Must maintain confidentiality of office matters.
• Creating and processing letters, forms, reports, memos, etc. from a variety of sources.
• Work with clientele both in-person, via email, and over the phone to address their needs and provide resources.
• Answer phone calls, transfer calls when applicable, direct callers to information, and take messages.
• Make referrals to field specialist when clientele has questions regarding other extension content areas.
• Maintain County 4-H records and filing system.
• Coordinate facilities for 4-H trainings and 4-H events.
• Assist individuals with learning more about the local 4-H program and guiding them to information about local clubs, activities, and statewide programs.
• Place orders for materials, awards, food, and other items needed by the office.
• Maintain 4-H website.
• Collect and process all office mail.
• Maintain office calendar.
• Maintains and operates 4-HOnline and Fair Entry
• Help manage event planning including:
• 4-H Achievement Days

Set-Up and tear down of the Joe Schomer Barn and the Pat Duffy Community Center

Prepare paper work for the various shows

Help in the sale order of the livestock premium sale

Make sure adequate amount of ribbons are available for the activity

o   Youth Livestock & Youth Horse Literacy Training

Work with Livestock & Horse Committee to set date and secure presenters

• Horse Show

Registration

Timer

Announcer      

           

• Fashion Revue Contest

Reserve room for the event and secure judges

Prepare judges score sheets and have ribbons available

• Special Foods Contest

Reserve room for the event and secure judges

Prepare judges score sheets and have ribbons available

• Recognition Event

Keep track and accumulate points for award winners

Write script for the event

Order plaques, trophies, etc.

• SD State Fair

Help with the judging process of the 4-H static exhibits

Organized the transportation of the exhibits

• Public Presentation

Reserve room for the event and secure judges

QUALIFICATIONS:

Knowledge of recordkeeping, bookkeeping and filing procedures.

• Word Processing – Microsoft Word
• Microsoft Excel
• Microsoft Publisher
• Microsoft Outlook
• Internet

Operate general office equipment – copy machine, printer, and computer.

EDUCATION: High School graduate or GED

EXPERIENCE: 

• Knowledge of SD 4-H preferred, but not required
• Experience in office setting

OR

•  Any equivalent combination of education and experience as is acceptable to the hiring authority

This is a part-time position with some benefits.

Please submit application and resume to Stanley County; PO Box 595, Fort Pierre, SD 57532, or email scauditor@midconetwork.com

Open until filled.