September 7, 2021

STANLEY COUNTY COMMISSION

MINUTES

September 7, 2021

The regular meeting of the Stanley County Commission was called to order at 5:02 P.M.(CT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Fairgrounds Manager Scott Deal, Highway Superintendent Lee Smith, County Veterans Office Sheila Carpenter and Janet Beck, RDO Equipment Wade Iszler and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.

AGENDA: Motion by Mike Kenzy, second by Craig Heller, to approve the Agenda. All voted Aye. Motion Carried.

MINUTES:  Motion by Sonny Harrowa, second by Craig Heller, to approve August 3, 2021, Minutes. All Voted Aye. Motion Carried.

CLAIMS:  Motion by Sonny Harrowa, second by Dennis Booth, to approve Claims as presented. All Voted Aye. Motion Carried.

ACE STEEL & RECYCLING INC           936.38  FAIRGROUNDS MAINT 

AG PRO PLUS                        330.00  R&B REPAIRS & MAINT-SIDEDUMP          

AIRTECH HEATING & COOLING INC      2614.00  CH BLDG HVAC REPAIR & MAINT  

AMERICAN MEDICAL RESPONSE INC      1237.50  AUGUST SUBSIDY BILLING       

AT&T MOBILITY                       192.41  CELL PHONES                  

AXON ENTERPRISE INC                9059.56  LAW ENFORCMNT EQUIP          

DIONNE BEAR STOPS                    50.00  REISSUE 2019 INDIAN RELAY GATE

DURWARD BENBOW                      415.00  GOV BLDG MAINT               

GEORGE BIGGS                          5.34  REISSUE OVERPAID TAXES       

BROSZ ENGINEERING INC              7630.00  DESIGN/PLANS SN 59-219-391   

BUTLER MACHINERY CO                 881.29  R&B SUPPL-L1                 

CAPITAL AREA REFUSE LLC            1124.00  CH BLDG/FRGNDS TRASH BILLING 

WICK COMMUNICATIONS                 202.80  ANNUAL SUBSCRIPTION          

WICK COMMUNICATIONS                 451.23  PUBLISHING 7/6 MIN/2021-02 ORD

CELERITY BROADBAND LLC              136.94  FAIRGROUNDS WIFI             

CENTURYLINK                          85.28  4 CORNERS REPEATER           

CENTURYLINK                         221.14  OFFICE PHONES                

CHRISTY LUMBER                     1616.61  FAIRGROUNDS REPAIRS & MAINT  

WILL CLARK ELECTRICAL INC          8811.24  LOG CABIN/COUNTY SHOP MAINT  

COAST TO COAST                      199.96  AUD SUPPL                    

COLE PAPERS INC       74630900     1559.28  FAIRGROUNDS SUPPL            

COMMTECH                            270.00  CH BLDG/AUD REPAIR & MAINT   

COMMUNITY YOUTH INVOLVED INC       1666.66  SEPTEMBER SUPPORT            

CONNECTING POINT                   8768.00  ANNUAL CONTRACT/SERVER MAINT 

PAIGE CORDES                         40.00  4-H FINALS STALL FEE REFUND  

COWBOY COUNTRY STORES               125.93  GOV BLDG/DOE SUPPL           

CROSSROADS TRAILER                  843.06  R&B SUPPL-T7                 

DAKOTA DATA SHRED                    82.00  AUD MAINT                    

DAKOTA REFRIGERATION                464.29  FAIRGROUNDS REPAIRS & MAINT  

PEGGY DOUGHERTY                     355.85  TREAS HEALTH INS/SUPPL REIMB 

EDDIE'S TRUCK CENTER INC          31423.78  R&B REPAIRS/SUPPL/2014 FRGHTLN

FISCHER LAW OFFICE PROF LLC        3542.67  CRT APPT ATTRNY/JUV          

FLEET SERVICES                     1430.21  R&B/FRGRNDS FUEL             

FORT PIERRE FIRE DEPT             14289.37  2021 FIRE INSURANC PREM REFUND

FORT PIERRE CITY                    481.32  EXT/CHN COPIER LEASE/LC REPAIR

FORT PIERRE CITY                   3793.17  UTILITIES

FORT PIERRE CITY                 15680.05  DUE TO CITY OF FORT PIERRE                   

FOUR CORNERS FIRE DEPTMENT         2062.18  HAYES COUNTY SHOP UTILITIES  

FOUR CORNERS FIRE DEPTMENT         4042.38  2021 FIRE INSURNC PREM REFUND

ROGER A FULLER                      330.00  DOE HEALTH INS               

LUNA GARCIA                         130.00  4-H FINALS - GATES           

BONNIE GILL                          72.92  2019 REISSUE-OVERPAID TAXES  

GOLDEN WEST TELECOMMUNICATIONS      334.04  E-911                        

GUNDERSON PALMER NELSON &           475.75  CRT APPT ATTRNY           

STACY R HEGGE                      1003.75  CRT APPT ATTRNY              

JOHN HIGHT                          170.00  2019 REISSUE-4TH OF JULY RODEO

HOGEN'S HARDWARE HANK                24.95  R&B SUPPL                    

HOGEN'S HARDWARE HANK              1358.65  FAIRGROUNDS MAINT            

CODY L HONEYWELL                   1524.60  CRT APPT ATTRNY              

HUGHES COUNTY FINANCE OFFICE      11440.00  JULY JAIL BILLING            

HYDRAULIC WORLD INC                 619.86  R&B MAINT-M5/TRLB             

KIRBY & AMY KARTAK                   40.00  4-H FINALS STALL FEE REFUND  

REGGIE KENNEDY                       40.00  4-H FINALS STALL FEE REFUND  

KIA OF CHEYENNE                     279.62  OVERPAID REGISTRATION        

KATE KRAMME                         130.00  4-H FINALS - GATES           

KRIS LAUBE                          200.00  4-H FINALS - GATES           

LAWSON PRODUCTS INC                 807.17  R&B MAINT/SUPPL              

LINCOLN COUNTY                      229.17  MENTAL ILLNESS               

LOWER BRULE FARM CORP               929.92  NON COMMERCIAL REFUND        

LYNN'S DAKOTAMART                   537.55  GOV BLDG/FRGRNDS/R&B SUPPL   

THOMAS P MAHER                       70.48  AUGUST EXPENSES              

MARCO                               468.72  COPIER LEASE & COPIES        

MCLEOD'S PRINTING & OFFICE SUP      387.36  TREAS SUPPL-TAX NOTICES      

LARRY MEHRER                         40.00  SUBPOENA                     

MENARDS - PIERRE                    494.96  GOV BLDG/FRGNDS SUPPL        

MICRO-FIX COMPUTERS                  80.00  TREAS REPAIRS & MAINT        

MICROFILM IMAGING SYSTEMS INC       395.00  ROD EQUIP RENTAL             

MIDCONTINENT COMMUNICATION          152.72  COUNTY SHOP PHONE & INTERNET 

MIDCONTINENT COMMUNICATION          240.00  OFFICE INTERNET              

MIDLAND FIRE DEPARTMENT             470.05  2021 FIRE INSURNC PREM REFUND

MONTANA-DAKOTA UTILITIES CO          18.74  COUNTY SHOP NATURAL GAS      

MONTANA-DAKOTA UTILITIES CO          94.84  CH BLDG/FRGRNDS NATURAL GAS  

TOBY & ROBIN MOODY                   40.00  4-H FINALS STALL FEE REFUND  

MORRIS INC                          810.00  R&B REPAIR & MAINT-SG13B     

TOBIN MORRIS                         38.33  2019 REISSUE-MV REFUND       

NAPA                                105.96  R&B SUPPL-SHOP/T6            

CARLIE O'CONNER                     200.00  4-H FINALS - GATES           

OAHE GLASS                          499.29  GOV BLDG REPAIR & MAINT      

JAY OLSON                            80.00  4-H FINALS STALL FEE REFUND  

CITY OF PIERRE                      110.00  JULY MEDICAL DIRECTOR        

PITNEY BOWES GLOBAL FINANCIAL       170.43  POSTAGE METER LEASE          

PITNEY BOWES                        121.12  POSTAGE

QUALITY CONCRETE CONSTRUCTION       375.00  R&B EQUIP RENTAL                     

QUILL CORPORATION                   750.19  OFFICE SUPPL                 

JERRY RADA                          330.00  R&B HEALTH INS                

PAULETT RAMSEY                       40.00  4-H FINALS STALL FEE REFUND  

JESSICA RASMUSSEN                    45.08  MV REFUND                    

REDWOOD TOXICOLOGY LABARATORY        50.00  TOXICOLOGY TESTS             

ROBINS WATER CONDITIONING INC        33.90  R&B SUPPL                    

ROBINS WATER CONDITIONING INC        63.00  ROD MAINT                    

RUNNINGS SUPPLY INC                 631.35  R&B SUPPL                    

RUNNINGS SUPPLY INC                 739.22  GOV BLDG/FRGRNDS SUPP/MAINT  

STANLEY COUNTY LAW ENFORCEMENT     2272.23  US MARSHALS SRVC/DW 

STANLEY COUNTY SCHOOL DISTRICT    28212.68  DUE TO SC SCHOOL        

PAM SCARBOROUGH                      35.00  ANNUAL LIBRARY MEMBERSHIP    

BRAD A SCHREIBER                    190.69  CRT APPT ATTRNY                      

JOAN BOOS SCHUELLER                 264.20  CRT APPT ATTRNY 

SD ASSOC OF COUNTY OFFICIALS         78.00  ROD M/P FUND      

SD BUREAU OF ADMINISTRATION         160.20  LONG DIST/BIT                

SD DEPT OF CORRECTIONS              660.45  FAIRGROUNDS MAINT            

SD DEPT OF REVENUE                 1056.35  DW

SD DEPT OF REVENUE               161883.66  MV/VITALS/MENTAL ILLNESS 

SD DEPT OF REVENUE                4622.47  ANNUAL STATE SALES TAX                        

SD PUBLIC HEALTH LABORATORY         815.00  ALCOHOL BLOOD TESTS          

SDSU-SDLTAP                         100.00  HWY LOCAL ROAD CONF          

SERVALL UNIFORM/LINEN CO            106.18  R&B MAINT                    

SERVALL UNIFORM/LINEN CO            116.55  GOV BLDG SUPPL               

SHANE'S PHARMACY                     61.36  MEDICAL CARE                 

SIOUX NATION OF FORT PIERRE         235.76  FRGRNDS MAINT                

SMALL ENGINE HOUSE                   23.68  FAIRGROUNDS REPAIRS & MAINT  

DON LEE SMITH                       420.67  R&B SUPPL-T2-REIMB           

ESTATE OF GLORIA SMITH              144.82  2019 REISSUE-OVERPAID TAXES  

GARY SPENCER                        112.50  COMMERCIAL REFUND            

ISABELLA TALAMANTEZ                 110.00  4-H FINALS - GATES           

K THOMPSON LAW PROF LLC            3325.05  CRT APPT ATTRNY 

TIESZEN LAW OFFICE                 5281.91  CRT APPT ATTRNY              

BRIDGET & JASON TWEDT                80.00  4-H FINALS STALL FEE REFUND  

MONA WEIGER                         544.40  CRT RPRTR                    

WHEELHOUSE PLUMBING INC             435.00  FRGRNDS MAINT                

PEGGY WITTNEBEL                      80.00  4-H FINALS STALL FEE REFUND  

WW TIRE SERVICE INC                 467.07  R&B REPAIR/MAINT-G1A/P10/T8  

WW TIRE SERVICE INC                1114.66  FRGRNDS REPAIRS & MAINT      

ZANDER AUTO PARTS                   165.12  R&B SUPPL-T8/SHOP/TRLB/T7/T2 

ZANDER AUTO PARTS                   267.09  FRGRNDS MAINT                

SALARIES BY OFFICE: Commissioners - $3,747.55; Auditor - $3,0014.14; Treasurer - $5,099.05; States Attorney - $7,823.56; Custodial - $2,260.76; Director of Equalization - $5,759.31; Register of Deeds - $5,666.08; Road & Bridge - $20,459.96; Coroner - $55.41; Weed & Pest - $452.80; Fairgrounds - $7,451.70; Extension - $1,124.16; Employee Health Insurance - $16,700.02; SD Retirement System, withheld and match - $8,456.74; Electronic Transfer; FICA, Medicare and Withholding Tax - $19,407.28.

Auditor’s Account with the Treasurer:

July 2021

Cash on hand - $748.22

Checks, less than 3 days - $30,073.54

Postage - $100.00

Petty Cash - $215.00

First National Bank - $89,754.90

MKKT Account – First National Bank - $3,449,747.33

MKKT Account – Dakota Prairie Bank - $70,937.45

SD FIT - $6,255.99

Total - $3,647,832.43

Register of Deeds:

Regular Fees August 2021 - $3,144.61

Transfer Fees August 2021 - $3,038.00

Treasurer and Auditor Report: Treasurer Peggy Dougherty presented the Commissioners with the Treasurer Report, July 2021 bank statement and daily cash, delinquent real estate and mobile home taxes, tax trust, miscellaneous receipts (Grants, Register of Deeds, Clerk of Courts, Equalization, Fairgrounds, Auditor, motor vehicle), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the July 2021 Budget Expenditure Report showing each department’s expenses as of July 31, 2021, Fiscal Revenue Report as of July 31, 2021, and Outstanding Disbursements by Account as of September 7, 2021.

County Veterans Office: Sheila Carpenter, County Veteran Services Claims Assistant, introduced Janet Beck as the new County Veteran Services Officer for Hughes/Stanley/Sully County. The Veteran office represents veterans and their families with compensation/pensions, medical care, military records, veteran home loans and grave markers. Stanley County has 215 veterans, the County Veterans Office is assisting 183 Stanley County veterans. Sheila and Janet highlighted a few new programs, including one for disability benefits available to those serving offshore. The Veteran Office is planning to conduct outreach to impacted veterans and families to inform them about their eligibility and provide them with information regarding how to apply. Veterans and their families are encouraged to contact the local office for assistance.

Provisional Budget:  Motion by Dennis Booth, second by Sonny Harrowa, to publish Notice of Hearing of the Provisional Budget for 2022. All voted Aye. Motion Carried.

RDO Equipment Co.: Wade Iszler informed the Commission of a Minnesota State Bid Contract 2020 pricing for a 2022 John Deere 772GP Motor Grader. Wade presented the Commission with a few options, including purchasing and leasing, with and without a trade of the county’s 2016 Cat 140M3 Motor Grader.

Wade Iszler also informed the Commission of a used 2013 John Deere 644K Loader that RDO Equipment will be acquiring.

Highway Department:  Lee Smith presented to the Commissioners a report of work performed by the Highway Department for the month of August 2021, which consists of fill cuts and washouts and lay gravel on War Creek Road and North Brown Church Road, hauling and laying gravel on Armstrong Road, South Brown Church Road, War Creek Road, Bad River Road, blading, mowing, fire suppression/support on Nash Loop Road and working on equipment.

Lee Smith informed the Commission that Golden West Telecommunication submitted Application for Occupancy of the Right of Way of County Highways for telecommunication facilities occupancy of 206th Street, Mission Ridge Road and 262nd Avenue for September 9-10, 2021.

Blow Dirt Policy: Lee Smith would like the County to enforce a blow dirt policy. As stated in SDCL 31-12-44, Repairs for wind and water erosion assessed to private landowner. If any landowner fails to prevent damage to the county’s highway system caused by severe and persistent wind or water erosion on the landowner’s property, the county may repair the damage and assess the cost of the repairs against the landowner. If the landowner fails to pay the cost of the repairs before the first day of November in the year in which the repairs are performed, the cost shall be assessed against the landowner’s property.

New Hire: Lee Smith informed the Commission that the Highway Department is in need of another equipment operator.

Fairgrounds: Scott Deal informed the Commission that the 4-H Finals Rodeo went very well, other than 4-H qualified over 600 contestants and we didn’t have enough stalls for all the horses. Scott stated that the County needs to work on a better plan to fit all the horse trailers in and around the fairgrounds. The State 4-H Finals Board meets October 24, 2021, Scott feels the County needs to have a stronger presence at the meeting.

Scott Deal informed the Commission that the Indian Relay Races planned for September 18-19, 2021, have been cancelled for the second year due to COVID concerns.

Square Tubing: Scott Deal received one bid for square tubing used for building panels. The cost is increasing. The Commission requested that Scott get bids for complete panels.

Pickup: Scott Deal would like to have a bigger, descent pickup to pull trailers, bleachers and panel trailers. Right now he uses his person pickup. Scott found two used pickups. The Commission would like Scott to look at the State Auction listing.

Full Time Maintenance Employee:  Motion by Craig Heller, second by Sonny Harrowa, to approve full-time hire of Marvin ‘Joe’ Cline, Fairgrounds Maintenance, starting pay of $18.00 per hour, any cost-of-living increase approved by Commission for all county employees, including benefits. Start date is October 1, 2021. All voted Aye. Motion Carried.

Facility Fees: Scott Deal would like to set a Facility Fee Policy for any and all events held at the fairgrounds. All fees subject to change per County Commission approval.

Barn B - Gutters: Scott Deal informed the Commission that the gutters on Barn B, the blue barn, need to be replaced. Scott will get bids.

Executive Session – Personnel – SDCL 1-25-2(1): Motion by Dennis Booth, second by Sonny Harrowa, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 6:37 P.M. All voted Aye. Motion Carried.

Chairman Iversen declared to reconvene at 6:54 P.M.

Add Deputy Register of Deeds to Register of Deeds Bank Accounts: Motion by Sonny Harrowa, second by Mike Kenzy, to add Deputy Register of Deeds, Patricia Duffy, to all the Register of Deeds bank accounts. All voted Aye. Motion Carried.

Abatement: Motion by Sonny Harrowa, second by Dennis Booth, to deny Abatement for Record #6657. All voted Aye. Motion Carried.

County Health Nurse/SD Department of Health Contract: The Stanley County Community Health Nurse has moved from the Stanley County Courthouse to 740 E Sioux Ave, Pierre, 605-773-3638. The Stanley County Health Nurse will continue to assist Stanley County residents and make her usual visits to the Stanley County School.

WIC Contract Amendment 1: Motion by Craig Heller, second by Mike Kenzy, to accept and approve Chairman Iversen to sign the WIC Contract Amendment 1 to the sub-recipient agreement #22SC901085 between Stanley County and the South Dakota Department of Health. All voted Aye. Motion Carried.

Operating Transfer – Road & Bridge: Motion by Dennis Booth, second by Sonny Harrowa, to approve operating transfer of $200,000.00 from General Operating Transfer Out (101-911-429.02) to Road & Bridge Operating Transfer In (201-0-371.0). All voted Aye. Motion Carried.

Resolution 2021-15 – Contingency Transfer: Motion by Sonny Harrowa, second by Craig Heller, to approve Resolution 2021-15, Contingency Transfer (101-112-429) to Commissioners Professional Service (101-111-422.00) in the amount of $8,500.00; Court Appointed Attorney (101-153-422.00) in the amount of $25,000.00; Care of Poor (101-441-429.10) in the amount of $1,000.00; Fairgrounds Salary (101-524-411) in the amount of $45,500.00. All voted Aye. Motion Carried.

RESOLUTION 2021–15

CONTINGENCY TRANSFER

WHEREAS, insufficient appropriation was made in the 2021 adopted budget for the Commissioners, Court Appointed Attorney, Care of Poor and Fairgrounds departments to discharge just obligations of said appropriations: and

WHEREAS SDCL 7-21-32.2 provides that transfers be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;

THEREFORE BE IT RESOLVED that the appropriation be transferred from the contingency budget to the Commissioners Prof Service budget 101-112-429.00 (Commissioners Contingency) $8,500.00 – Expenditure: 101-111-422.00 (Comm Prof Service) in the sum of $8,500.00; Court Appointed Attorney budget 101-112-429.00 (Commissioners Contingency $25,000.00 – Expenditure: 101-153-422.00 (Court Appointed Attorney), in the sum of $25,000.00; Care of Poor budget 101-112-429.00 (Commissioners Contingency) $1,000.00 – Expenditure: 101-441-429.10, in the sum of $1,000.00; Fairgrounds budget 101-112-429.00 (Commissioners Contingency) $45,500.00: Expenditure: 101-524-411.00 (Fairgrounds Salary), in the sum of $45,500.00.

Motion by Sonny Harrowa, second by Craig Heller, to approve Contingency Transfer in the amount of $8,500.00 to Commissioners Professional Service; $25,000.00 to Court Appointed Attorney; $1,000.00 to Care of Poor; $45,500.00 to Fairgrounds Salary. All voted Aye. Motion Carried.

Dated this 7th day of September, 2021.

ATTEST:                                            BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                     Dana Iversen, Chairman

Automatic Budget Supplement: Motion by Dennis Booth, second by Craig Heller, to approve Automatic Budget Supplement for State’s Attorney Health Insurance in the amount of $691.58, to reflect COBRA payment. All voted Aye. Motion Carried

Motion by Sonny Harrowa, second by Mike Kenzy, to approve Automatic Budget Supplement for Register of Deeds Travel & Conference, in the amount of $185.00, to reflect refund for Fall Convention. All voted Aye. Motion Carried.

Resignation: Motion by Craig Heller, second by Dennis Booth, to accept the Resignation of Nancy Dewell, Director of Equalization Administrative Assistant, effective September 6, 2021. All voted Aye. Motion Carried.

Budget: Budget approval meeting is set for Tuesday September 21, 2021, at 5:00 P.M.

Upcoming Workshops: SDACO Fall County Convention

Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 8:28 P.M. All voted Aye. Motion Carried.

ATTEST:                                                          BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                    Dana Iversen, Chairman

Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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