September 10, 2019
STANLEY COUNTY COMMISSION
September 10, 2019
The regular meeting of the Stanley County Commission was called to order at 5:04 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were Deputy Treasurer Susan Freeman, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Sonny Harrowa, second by Craig Heller, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Craig Heller, second by Sonny Harrowa, to approve August 13, 2019, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Dennis Booth, second by Sonny Harrowa, to approve Claims as presented. All Voted Aye. Motion Carried.
A&B BUSINESS INC 5800.00 ZOLL AED PLUS
TARA L ADAMSKI 3294.70 CRT APPT ATTRNY
AMERICAN FAMILY LIFE ASSURANCE 134.09 AFLAC PREMIUMS
AMERICAN MEDICAL RESPONSE INC 1237.50 AUGUST SUBSIDY BILLING
ARROWWOD RESORT & CONFERENCE 110.95 DOE VANGUARD CONF
AT&T MOBILITY 231.78 CELL PHONES
AVERA OCCUPATIONAL MEDICINE MI 79.55 NEW EMPLOYEE SCREENING
B & B EQUIPMENT INC 42884.24 GRAVEL
BANK WEST 578.99 OVERPAID TAXES REC #9692
DIONNE BEAR STOPS 50.00 INDIAN RELAY RACES GATES
RENEE BEAR STOPS 50.00 INDIAN RELAY RACES GATES
DURWARD BENBOW 415.00 COURTHOUSE & LOG CABIN MAINT
BOTTOM LINE WELDING 10.50 R&B SUPPL
KEVA BRIGGS 4.53 R&B SUPPL REIMBRS
KOLBY BROOKS 100.00 MV REFUND
TROY BROOKS 80.00 4-H FINALS STALL FEE REFUND
BUTLER MACHINERY CO 3999.00 M5/G2C/G3/L1/G4 SUPPL
CAPITAL AREA COUNSELING INC 12.60 MENTAL ILLNESS
CAPITAL AREA REFUSE LLC 744.00 TRASH BILLING 7/22-8/25
WICK COMMUNICATIONS 197.60 ANNUAL SUBSCRIPTION
WICK COMMUNICATIONS 275.00 4TH OF JULY RODEO
CAPITOL CITY FLORIST AND GIFTS 55.00 MEMORIAL
CELEBRITY BROADBAND LLC 145.58 FAIRGROUNDS WIFI
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 242.53 OFFICE PHONES
CHANDLERS INC AUTOGLASS/RECYCL 45.00 BC/T595 REPAIRS
TRAVIS W STOUT 400.00 FAIRGROUNDS MAINT
CHRISTY LUMBER 2010.72 FAIRGROUNDS REPAIRS & MAINT
WILL CLARK ELECTRICAL INC 170.40 FAIRGROUNDS REPAIRS
COLE PAPERS INC 74630700 242.54 FAIRGROUNDS SUPPL
COMMTECH 276.08 GOV BLDG REPAIR & MAINT
COMMUNITY YOUTH INVOLVED INC 1666.66 SEPTEMBER 2019 SUPPORT
CONNECTING POINT 215.00 MANAGED SERVICE BILLING
JASON COX 17.96 MV REFUND
BROOKE CRONIN 50.00 INDIAN RELAY RACES GATES
DAKOTA DATA SHRED 117.08 AUD MAINT
DIAMOND MOWERS INC 85.56 M5 REPAIR & MAINT/SUPPL
DON'S SINCLAIR 12795.00 OFF ROAD DIESEL
PEGGY DOUGHERTY 330.00 TREAS HEALTH INSURANCE
EDDIE'S TRUCK SALES 773.47 TR-H2O/TR15/T10 RPR & MNT/SPP
FINE LINE AUTO 13300.00 DOE 2014 CHEVY EQUINOX
FISCHER LAW OFFICE PROF LLC 3094.27 CRT APPT ATTRNY
TERRA M FISHER 66.50 CRT APPT ATTRNY
FLEET SERVICES 2623.27 FUEL
FORT PIERRE FIRE DEPT 12732.56 2019 FIRE INSURANCE PREMIUM
FORT PIERRE CITY 93.59 CHN/EXT COPIER LEASE & COPIES
FORT PIERRE CITY 3330.08 UTILITIES
FORT PIERRE CITY 47388.90 DUE TO CITY OF FORT PIERRE
FORT PIERRE MOTORS INC 50.00 MV REFUND
FOUR CORNERS FIRE DEPTMENT 3601.97 2019 FIRE INSURANCE PREMIUM
ROGER A FULLER 330.00 DOE HEALTH INSURANCE
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 808.86 G7A/M5/G7/JD MOWER SUPPL
KASEY HANSON 40.00 4-H FINALS STALL FEE REFUND
VINCE HANSON 40.00 4-H FINALS STALL FEE REFUND
HOGEN'S HARDWARE HANK 99.87 R&B/FRGRNDS SUPPL/MAINT
CAVEN HOLLEY 300.00 4-H FINALS GATES
ELLE HOLLEY 230.00 4-H FINALS GATES
TARA HUEBNER 50.00 INDIAN RELAY RACES GATES
HUGHES COUNTY FINANCE OFFICE 10560.00 JULY JAIL BILLING
JACKIE HUSTED 369.12 4-H TRAVEL
SOREN J IVERSEN 340.00 FAIRGROUNDS MAINT
JC OFFICE SUPPLIES 22.50 R&B OFFICE SUPPL
JENNER EQUIPMENT COMPANY 113.07 BOBCAT REPAIRS & SUPPL
GERAD JOHNSON 40.00 MV REFUND
BRENDA LOUNSBURY 240.00 BLOOD ALCOHOL TESTS
LUDEMANN FENCING 159.00 MV REFUND
LYNN'S DAKOTAMART 132.24 FAIRGROUNDS MAINT
THOMAS P MAHER 893.27 AUGUST EXPENSES
MARCO 404.57 COPIER LEASE & COPIES
JAY MARZAHN 40.00 4-H FINALS STALL FEE REFUND
GERRICK MC COMSEY 32.00 MV REFUND
MENARDS - PIERRE 815.37 GOV BLDG/FRGRNDS MAINT/SUPPL
SHAWN MERRILL 40.00 4-H FINALS STALL FEE REFUND
MICRO-FIX COMPUTERS 1555.98 AUD/TREAS MAINT & EQUIP
MICROFILM IMAGING SYSTEMS INC 385.00 ROD SCANNER RENTAL
MIDCONTINENT COMMUNICATION 156.32 R&B INTERNET & PHONE
MIDCONTINENT COMMUNICATION 250.73 OFFICE INTERNET
MIDLAND FIRE DEPARTMENT 418.84 2019 FIRE INSURANCE PREMIUM
MONTANA-DAKOTA UTILITIES CO 35.14 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 81.86 CRTHSE & FRGRNDS NATURAL GAS
TERA MOODY 40.00 4-H FINALS STALL FEE REFUND
MORRIS INC 357.16 M5/FUEL TANK PAD SUPPL
NAPA 2.29 CH BLDG REPAIR
CRAIG NOVAK 43.57 MV REFUND
TAMI PARKER 40.00 4-H FINALS STALL FEE REFUND
ROSS PETERSON 40.00 4-H FINALS STALL FEE REFUND
CITY OF PIERRE 110.00 JULY MEDICAL DIRECTOR
PITNEY BOWES INC 147.40 POSTAGE
QUILL CORPORATION 1625.82 GOV BLDG/FRGRNDS SUPPL/MAINT
JERRY RADA 330.00 R&B HEALTH INSURANCE
RIVER CITIES TRANSIT 20000.00 2019 ANNUAL SUPPORT
ROBINS WATER CONDITIONING INC 12.00 R&B SUPPL
TONI RUFF 810.00 FAIRGROUNDS MAINT
RUNNINGS SUPPLY INC 272.44 R&B SUPPL
RUNNINGS SUPPLY INC 1079.92 FRGRNDS/GOV BLDG SUPP/MAINT
KATHERINE SCHWARTZ 20.00 SUBPOENA
MERLIN JACOB SCHWINLER 991.74 MV REFUND
REBECCA SCOTT 52.40 MV REFUND
SDACO 132.00 ROD M/P FUND
SDACO 185.00 FALL CONVENTION
SD DEPT OF CORRECTIONS 338.08 FRGRNDS/CH BLDG MAINT
SD DEPT OF REVENUE 119533.01 MV/VITALS/MENTAL ILLNESS
SD FEDERAL PROPERTY AGENCY 1500.00 1992 PENMETAL TANKER TRAILER
SD PUBLIC HEALTH LABORATORY 480.00 ALCOHOL BLOOD TESTS
SD STATE TREASURER 3016.60 ANNUAL SALES TAX
SECURITY LOCK SERVICE 97.50 COURTHOUSE REPAIR
SERVALL UNIFORM/LINEN CO 86.28 R&B MAINT
SERVALL UNIFORM/LINEN CO 25.64 GOV BLDG SUPPL
SHARPE ENTERPRISES INC 300.00 FAIRGROUNDS MAINT
JOHN SINGLETON 33.36 MV REFUND
STANLEY COUNTY SCHOOL DIST 80294.45 DUE TO SC SCHOOL
STERN OIL CO INC 2299.41 R&B SUPPL
CASSIE STOESER 35.00 ANNUAL LIBRARY MEMBERSHIP
TITAN MACHINERY 26.03 R&B SUPPL
TITAN MACHINERY 541.74 R&B MAINT & SUPPL
WEST WESTPHAL 40.00 4-H FINALS STALL FEE REFUND
WHEELHOUSE PLUMBING INC 971.96 FAIRGROUNDS REPAIRS & MAINT
KERI WIENTJES 40.00 4-H FINALS STALL FEE REFUND
TALIA WILLIAMS 20.00 SUBPOENA
TERESA WOLLES 40.00 4-H FINALS STALL FEE REFUND
WW TIRE SERVICE INC 1324.98 G1A/P8/TR15/TR101 REPR & SUPP
ZANDER AUTO PARTS 297.49 M5/L1/P10/P11/SHOP/T10 SUPPL
Auditor’s Account with the Treasurer:
Cash on hand – $809.40
Checks, less than 3 days – $17,325.97
Postage – $100.00
Petty Cash – $215.00
Bad Check - $93.60
First National Bank – $82,508.93
MKKT Account – First National Bank – $2,817,543.07
MKKT Account – Dakota Prairie Bank – $70,174.61
SD FIT – $6,194.57
Total – $2,994,965.15
Register of Deeds:
Regular Fees August 2019 - $1,936.09
Transfer Fees August 2019 - $1,330.00
Treasurer & Auditor Report: Deputy Treasurer Susan Freeman presented the Commissioners with the Treasurers report, August bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the Budget Expenditure Report showing each department’s expenses as of July 31, 2019, Fiscal Revenue Report as of July 31, 2019, and Outstanding Disbursements as of September 10, 2019.
Plat of Lookout Ridge Estates – Resolution 2019-11: Motion by Sonny Harrowa, second by Craig Heller, to approve Resolution 2019-11 Plat of Lookout Ridge Estates, Lots 11 through 34. All voted Aye. Motion Carried.
PLAT OF LOTS 11 THROUGH 34, A PORTION OF MUSKET ROAD AND ALL OF VERENDRYE ROAD NORTH OF THE HIGHWAY, LOOKOUT RIDGE ESTATES, LOCATED IN THE SOUTHEAST 1/4 SECTION 18 AND NORTHEAST 1/4 SECTION 19, NORTH OF THE HIGHWAY, TOWNSHIP 5 NORTH, RANGE 31 EAST, BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA
A RESOLUTION APPROVING THE PLAT OF LOTS 11 THROUGH 34, A PORTION OF MUSKET ROAD AND ALL OF VERENDRYE ROAD NORTH OF THE HIGHWAY, LOOKOUT RIDGE ESTATES, LOCATED IN THE SOUTHEAST 1/4, SECTION 18 AND NORTHEAST 1/4, SECTION 19, NORTH OF THE HIGHWAY, TOWNSHIP 5 NORTH, RANGE 31 EAST, BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA
WHEREAS, the plat of the above described property has been executed according to statute, now therefore
BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said Plat of Lots 11 through 34, a portion of Musket Road and all of Verendrye Road North of the Highway, Lookout Ridge Estates, located in the SE1/4, Section 18 and the NE1/4, Section 19, North of the Highway, T5N, R31E, BHM, Stanley County, South Dakota.
Dated this 24th day of September, 2019.
Board of Stanley County Commissioners
Dana Iversen, Chairman
I, Philena Burtch, Auditor of Stanley County, do hereby certify that at an official meeting on September 10, 2019, the County Commissioners did by resolution approve Plat of Lots 11 through 34, a portion of Musket Road and all of Verendrye Road North of the Highway, Lookout Ridge Estates, located in the SE1/4, Section 18 and the NE1/4, Section 19, North of the Highway, T5N, R31E, BHM, Stanley County, South Dakota.
Philena Burtch, Auditor
Fairgrounds: Scott Deal informed the Commission that he found used arena panels, 6’x12’, including lead-up chutes.
Motion by Craig Heller, second by Sonny Harrowa, to approve the purchase of arena panels in the amount of $5,000.00. All voted Aye. Motion Carried.
The electrical updates will include 40 electrical hook-ups, each pedestal will be 30amp, and new lighting for both arenas.
The storm on May 31, 2019, caused damage to the rain gutters on the west side of the Schomer Barn. Scott received one quote, the Commissioners would like to have one more. The east side needs to be repaired also along with snow guards on both sides.
Highway Department: Lee Smith presented the Commission with a report of work completed by the Highway Department for the month of August 2019. Work consists of hauling gravel, blading, mowing, servicing and working on equipment and trucks, replacing a culvert and preparing Cut-Across Road for the stabilization project. Louisa Construction plans to start the stabilization project on September 12, 2019, weather permitting.
SDDOT requested plans regarding four bridges in Stanley County that require attention. The bridge located on Bad River Road is the one the State will be replacing as per a Federal Aid Bridge Replacement Program. The poured box culvert west of Little Brown Church on the Prairie has tonnage signs in place and the highway department will put object markers on it since access is limited. The bridge south of War Creek Road needs to be replaced with a low water crossing. The bridge located east of Prince property has a tonnage limit. The highway department will look into improving the section line for heavy truck traffic to bypass the bridge.
The State of South Dakota Department of Transportation Joint Powers Force Account Agreement is necessary so that the Department of Transportation can reimburse the county for eligible costs associated with the approved Emergency Relief projects for the 2019 Flood Event.
Motion by Dennis Booth, second by Mike Kenzy, to accept and approve Chairman Iversen to sign State of South Dakota Department of Transportation Joint Powers Force Account Agreement. All voted Aye. Motion Carried.
The 2006 Freightliners’ transmission needs to be replaced. Lee would like to fix that truck and possibly trade it for something more useful on county roads.
The highway department needs to finish cleaning up the old county shop, inside and outside. The Commission would like to sell it at an auction on Thursday October 3, 2019.
Central South Dakota Communications Contract: Motion by Craig Heller, second by Dennis Booth, to accept and approve Chairman Iversen to sign Central South Dakota Communications Contract. All voted Aye. Motion Carried.
Operating Transfer – Road & Bridge: Motion by Dennis Booth, second by Sonny Harrowa, to approve transfer of $200,000.00 from General Operating Transfer Out (101-911-429.02) to Road & Bridge Operating Transfer In (201-0-371.0). All voted Aye. Motion Carried.
Automatic Supplement – Weed & Pest: Motion by Mike Kenzy, second by Craig Heller, to approve Automatic Supplement to the Weed & Pest Supply in the amount of $6,779.65, to reflect a refund. All voted Aye. Motion Carried.
Abatement: Motion by Craig Heller, second by Sonny Harrowa, to approve abatement Record #9971, in the amount of $46.47, as mobile home has been moved from county. All voted Aye. Motion Carried.
PILT (Payment In Lieu of Taxes): Motion by Sonny Harrowa, second by Craig Heller, to approve split of PILT as follows: County General $225,963.04; Fire $6,447.38; Road & Bridge $17,083.02; Courthouse Building $4,340.56. All voted Aye. Motion Carried.
Courthouse Roof: Auditor Burtch informed the Commission that the courthouse maintenance manager, Rick Striker, inspected the roof and discovered that the rocks covering the membrane in the northwest corner have been blown off again. Rick will get prices to replace the rock.
Security Upgrades to Courthouse – Security Cameras: Motion by Dennis Booth, second by Craig Heller, to approve the purchase of additional security cameras to be located inside the courthouse, in the amount of $3,072.63. All voted Aye. Motion Carried.
Executive Session – Care of Poor – SDCL 28-13-1: Motion by Dennis Booth, second by Mike Kenzy, to go into Executive Session-Care of Poor-SDCL 28-13-1 at 6:48 P.M. All voted Aye. Motion Carried.
Chairman Iversen declared to reconvene at 6:58 P.M.
Motion by Craig Heller, second by Mike Kenzy, to approve Care of Poor Case #1266 in the amount of $3,209.79. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Dennis Booth, to deny Care of Poor Case #3039. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Craig Heller, to approve termination of financial obligation. Pursuant to rules established by the Supreme Court, any financial obligation from an order more than twenty-five years old, deemed uncollectible, or following the death of an offender, per 23A-47-5, in the amount of $114,205.47. All voted Aye. Motion Carried.
Budget: The meeting to set the 2020 annual budget has been scheduled for Tuesday, September 24, 2019.
Upcoming Workshops: Fall County Convention
Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 8:32 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Burtch, Auditor Dana Iversen, Chairman