STANLEY COUNTY COMMISSION
OCTOBER 4, 2011
The regular meeting of the Stanley County Commission was called to order at 8:05 a.m. (CDT) by Chairman D. D. Jacobson with Dennis Booth, Marsha Davenport, Dana Iversen and Brian Scott present. Also present were Director of Equalization DonWiedemer, Auditor Karen Sharp, Highway Superintendent Leo Sullivan, Emergency Manager Rob Fines, States Attorney Tom Maher, Reuben Leal, Iris Melign, Tiffany Sanchez, Kim Mortenson, James Wolf, Don Bergeson, Naomi Cromwell, Brad Lawrence and Merle Scheiber.
AGENDA: Motion by Davenport, seconded by Scott, to approve the agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Iversen, seconded by Davenport, to approve the Minutes of September 13, 2011. All voted Aye. Motion carried.
AUDITOR AND TREASUER REPORTS were presented and reviewed.
HIGHWAY DEPARTMENT: Sullivan reported on road conditions on Frontier Road and surrounding area. It was noted that an approach had been installed by Chris Stanley. Chairman Jacobson will contact Mr. Stanley about the procedures to be followed. Hayes Road is being graveled, and the work on Mission Ridge road was stopped due to trucks breaking down.
FRONTIER ROAD: After 100 cadets came to help the weekend of October 1, 2011, things are looking much better. At least three families are back in their homes. At least five residents are still demucking. There has been lots of debris and tree removal. Wood and sandbags need to yet be cleaned up. Residents asked for dumpsters to remain until Nov. 1st, and one port-a-potty for at least two more weeks. There are currently two port-a-potties at Frontier Road. Sullivan will contact Maynard Wagner and advise that the county will only be paying for one port-a-potty as previously agreed. Rob Fines will ask Corp if they have equipment to clean up the debris pile that is currently on the Corp lot. Situation will be reviewed again at the November meeting.
SUPPLEMENTAL BUDGET HEARING: This being the time and place set for hearing to consider supplementing the Courthouse Building Fund – Bleachers, motion by Booth, seconded by Iversen, to supplement the Courthouse Building Fund for fairground bleachers in the sum of the $45,000 for expenses incurred in 2011 that were unanticipated at the time of preparing the 2011 budget. This budget will amend the 2011 annual budget adopted by the Commission as Resolution No. 2010-04. All voted Aye. Motion carried.
FORT PIERRE GRASSLANDS: Reuben Leal, District Ranger for the USDA Forest Service presented Cooperative Forest Road Agreement and Road Project Agreements which were signed by the Commissioners as previously agreed,. He advised that his budget was down, but he will try to come up with something to help fix the Knob Lock dam which is in the old highway in the grasslands.
ELECTION WORKSHOP: Motion by Booth, seconded by Davenport, to approve Karen Sharp and Dawn Sass to attend an Election Workshop in Pierre November 16, 17 and 18, 2011. All voted Aye. Motion carried.
S & H HORSEMEN and 4-H: James Wolf and Don Bergeson requested permission for the S & H Horsemen and 4-H members to use the Schomer Barn for practice and horse riding events. Dr. Wolf advised that 4-H members are covered under 4-H insurance and that only 4-H members can ride with the supervision of parents and/or leaders that are covered under the insurance. The 4-H pays electric bills provided by the Chamber. Bergeson advised that the S & H Horsemen have insurance for their events, and that they are working on setting up a schedule. They also pay for lights and Bergeson has done some snow removal in the past when they have had events. States Attorney Maher will review the insurance policies, and copies are to be filed in the Auditor’s office. Motion by Booth, seconded by Scott, to allow S & H Horsemen and 4-H members use of the Schomer Barn upon proof of insurance being filed with the Auditor’s office and a schedule of events being provided. All voted Aye. Motion carried. The Commissioners thanked Dr. Wolf and Mr. Bergeson for the time they spend with our youth in providing these activities.
VETERANS MEMORIAL: After discussion, it was agreed to dedicate the Stanley County Veterans Memorial on Veterans Day November 11, 2011. Marsha Davenport, D.D. Jacobson and Karen Sharp will try to get something put together for the dedication.
EXECUTIVE SESSION: Motion by Davenport, seconded by Booth, to go into Executive Session for personnel, pursuant to SDCL 1-25-2(1), at 11:15 a.m. All voted Aye. Motion carried. Out of Executive Session at 11:48 a.m.
Chairman Jacobson declared meeting in recess until 2:00 p.m.
Meeting reconvened at 2:00 p.m.
MUTUAL AID AGREEEMENT: County and City officials and respective attorneys met to discuss the Mutual Aid Agreement between the City of Fort Pierre and Stanley County due to emergency response situation caused by flooding beginning in May, 2011. Either party may orally request aid, and an oral commitment may be made by an authorized representative on the part of the providing party within 24 hours to be followed up with a written agreement. Stanley County authorized representatives are: Commission Chairman Donald D. Jacobson, Stanley County Sheriff Brad Rathbun, and Highway Superintendent Leo Sullivan. Authorized representatives for the City of Fort Pierre are Mayor Sam Tidball, Director of Public Works Brad Lawrence, and Finance Officer Roxanne Heezen.
Motion by Scott, seconded by Davenport, to authorize Chairman Jacobson to sign said Mutual Aid Agreement with changes as prepared by States Attorney Tom P. Maher. All voted Aye. Motion carried.
HIGHWAY DEPARTMENT OVERTIME: Motion by Davenport, seconded by Iversen, to authorize the highway department employees to continue working five (5) ten-hour days until the weather no longer permits, current jobs are completed, or decision to cease by the Highway Superintendent Sullivan. All voted Aye. Motion carried.
CLAIMS: Scott, seconded by Davenport, to approve the claims as submitted, plus the motel bill of Dawn Sass in the sum of $99.63. All voted Aye. Motion carried.
Motion by Davenport, seconded by Booth, to approve the claim of Zarecky’s Midwest Construction, Inc., in the sum of $24,082.00 upon condition that all paperwork is completed before payment is made. Booth, Davenport, Jacobson and voted Aye. Iversen and Scott voted Nay. Motion carried.
AMERICAN MEDICAL RESPONSE 1,143.35 AUGUST SUBSIDY
AT&T MOBILITY 45.72 UTILITIES
AVERA QUEEN OF PEACE - OCCUPAT 72.90 SERVICES & FEES
BLACK HILLS CHEMICAL & JANITOR 296.83 SUPPLIES
BUTLES MACHINER CO. 1,768.81 SUPPLIES
CAPITAL AREA REFUSE LLC 1,8162.50 COURTHOUSE/FRONTIER ROAD
CAPITAL JOURNAL 1,191.13 ADVERTISING CENTURYLINK 85.28 4 CORNERS REPEATER
DENISE CODY 15.00 MENTAL ILLNESS HEARING
COMMUNITY YOUTH INVOLVED CTR. 1,666.67 OCTOBER SUPPORT
COWBOY COUNTRY STORES PIERRE 36.00 SUPPLIES
CHANDLERS GLASS & RECYLING 110.00 REPAIRS/MAINT.
CHRISTY LUMBER CO. 26.95 SUPPLIES
DAKOTA REFRIGERATION 105.00 REPAIRS AIR CONDITIONER
DAWN SASS 99.63 HOTEL BILLING
DIAMOND MOWERS, INC. 220.05 SUPPLIES
DONNA K DIETRICH 150.44 MENTAL ILLNESS HEARING
DOCKENDORF EQUIP. 213.65 REPAIRS/MAINT.
DUFFY LAW OFFICE 492.00 CRT APPT ATTY
EDDIES TRUCK SALES 942.51 SUPPLIES
WADE FISCHER 1,616.75 COURT APPT ATTY
FLEET SERVICES 2,439.89 SUPPLIES
FORT PIERRE FIRE DEPT 14,425.00 4TH QTR PAYMENT
FORT PIERRE CITY 1,697.33 UTILITIES
FOUR CORNERS FIRE DEPTMENT 4,500.00 4TH QTR PAYMENT
FRIMAN OIL & GAS CO. 653.57 SUPPLIES
GASRITE, INC 651.90 SUPPLIES
GOLDEN WEST TELECOMMUNICATION 334.04 UTILITIES
GROSSENBURG IMPLEMENT OF PIERR 1,925.67 SUPPLIES
HUGHES COUNTY AUDITOR 8,000.00 AUGUST JAIL BILLING
INLAND TRUCK PARTS CO. 856.60 SUPPLIES
LURA KIRKPATRICK 83.30 WEED/PEST MTG.
KNECHTS 50.22 SUPPLIES
KRISTI KROLL 225.00 AUDITOR TRAINING
SCHMIDT SCHROYER MORENO & LEE 24.60 MENTAL ILLNESS
THOMAS P MAHER 2,452.45 PROFESSIONAL SERVICES
MAY ADAM GERDES & THOMPSON 3.611.32 ABRAHAM - CRT APPT ATTY
MCLEOD'S PRINTING & OFFICE SUP 220.87 SUPPLIES
MICRO-FIX COMPUTERS 130.00 SERVICE CALL
MICROFILM IMAGING SYSTEMS INC 375.00 EQUIP MONTHLY RENT
MIDCONTINENT COMMUNICATION 206.70 UTILITIES MISCELLANEOUS 2,4000.00 EQUIPMENT
MN WIRELESS, LLC 69.00 UTILITIES
MONTANA-DAKOTA UTILITIES CO 15.00 UTILITIES
MORRIS, INC. 270.90 SUPPLIES
NACCTFO TREASURER 60.00 2011-2012 DUES NACO 400.00 COUNTY MEMBERSHIP DUES
DAVID NEUHARTH 75.90 WEED/PEST MTG.
NOBLE INK AND TONER 65.99 SUPPLIES
DARLIS D. PERRY 90.00 BLOOD TESTS
PIERRE AREA REFERRAL SERVICE 1,000.00 BACKPACK PROGRAM
PIERRE CITY 110.00 MEDICAL DIRECTOR AGREEMENT
PIERRE FLOWER SHOP INC 200.00 MEMORIALS
PITNEY BOWES GLOBAL 136.95 RENTAL CHARGES
QUILL CORPORATION 352.35 SUPPLIES
OLINGER,LOVALD & MCCAHREN PC 1,212.87 EBH - AA
RUNNINGS 492.58 SUPPLIES
DAWN SASS 151.86 SDACO CONFERENCE
SCOTT FENCING & TRENCHING 420.00 REPLACE HYDRANT
SD BUREAU OF ADMINISTRATION 34.98 UTILITIES
SD DEPART. OF REVENUE 2,348.65 BLOOD /ANIMAL/NURSE
SD PUBLIC ASSURANCE ALLI. 96.00 INSURANCE
SERVALL UNIFORM & LINEN 55.65 REPAIRS/MAINT.
KAREN K. SHARP 160.86 SDACO CONFERENCE
STANLEY COUNTY LAW 4,4984.00 4TH QTR PAYMENT
AJ STOESER 72.20 WEED/PEST MTG.
BEVERLY STOESER 362.34 TRAVEL/COUNTY CONVENTION
LINDA STROUP 160.86 SDACO CONFERENCE
SUTLEYS TOWN & RANCH MARKET 18.32 SUPPLIES
KAREN SWANDA 15.00 MENTAL ILLNESS HEARING
THE ROYAL FLUSH INC 3,200.00 PORTABLE TOILET RENTALS
TITAN ACCESS ACCOUNT 33.48 SUPPLIES
TITAN MACHINERY 24,000.00 PAYMENT NEW LOADER
TITZE ELECTRIC 60.20 RESTORE POWER
ULTRA, INC 800.00 CONTRACT
WALMART COMMUNITY 11.38 SUPPLIES
MONA WEIGER 87.40 TRANSCRIPT
WW TIRE SERVICE, INC 584.04 SUPPLIES
WEGNER AUTO CO. 17.54 REPAIRS/MAINT.
XEROX CORPORATION 142.03 COPIER LEASE
YANKTON COUNTY 103.75 MENTAL ILLNESS HEARING
RANDY YOST 72.20 WEED/PEST MTG.
ZANDER AUTO PARTS 301.03 SUPPLIES
SALARIES BY OFFICE: Commissioners, $3602.70; Auditor, $8695.67; Treasurer, $8332.60; States Attorney, $9561.74; Custodian, $4319.72; Director of Equalization, $9546.44; Register of Deeds, $4875.57 and Bridge, $48477.32; Community Health Secretary, $3649.73; WIC Secretary, $462.65; Wellmark Blue Cross/Blue Shield, employee insurance, $13492.77; SD Retirement System, withheld and match, $8950.42; SD Supplemental Retirement, employee contribution, $40.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $17953.29
AUDITOR’S ACCOUNT WITH THE TREASURER:
Cash on Hand -- $ 1,361.69
Checks, less than 3 days -- $16,175.03
Petty Cash $200.00
First National Bank $ 15,802.21
MKKT. ACCT. – First National Bank $2,552,230.71
MKKT. ACCT. – American State Bank $66,199/76
SD FIT-- $6,006.90
Total -- $2,658,032.73
REGISTER OF DEEDS:
Regular fees, September 2011-- $2,223.20
Transfer fees, September 2011-- $1,030.00
ADJOURN: Motion to adjourn by Scott, seconded by Davenport, to adjourn meeting at 3:12 p.m. All voted Aye. Motion carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen K. Sharp, Auditor D. D. Jacobson, Chairman