October 2, 2018

STANLEY COUNTY COMMISSION

MINUTES

October 2, 2018

 

The regular meeting of the Stanley County Commission was called to order at 5:02 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Deputy Treasurer Susan Freeman, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, Stanley County Sheriff Deputy Greg Swanson, Fort Pierre Fire Department Rick Cronin, and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA: Motion by Sonny Harrowa, second by Craig Heller, to approve the Agenda. All voted Aye. Motion Carried.

 

MINUTES: Motion by Dennis Booth, second by Sonny Harrowa, to approve September 4, 2018 and September 25, 2018 Minutes. All Voted Aye. Motion Carried.

 

CLAIMS:  Motion by Mike Kenzy, second by Craig Heller, to approve Claims as presented. All Voted Aye. Motion Carried.

 

AMERICINN FORT PIERRE                                             110.99  4TH OF JULY RODEO            

AMERICAN MEDICAL RESPONSE INC                       1237.50  SEPTEMBER SUBSIDY            

ARCTIC GLACIER USA INC                                             300.00  FAIRGROUNDS EVENTS           

AT&T MOBILITY                                                               524.09  CELL PHONES                  

BUTLER MACHINERY CO                                               332.70  R&B SUPPLIES                 

CAPITAL AREA COUNSELING INC                               310.00  MENTALLY ILL PROF SERV-MCR   

CAPITAL AREA REFUSE LLC                                         384.00  TRASH BILLING                 

WICK COMMUNICATIONS                                             197.60  SUBSCRIPTION                 

WICK COMMUNICATIONS                                             287.28  OFFICE PUBLICATIONS          

CENTRAL CULVERT SUPPLY                                      3016.00  R&B SUPPLIES                 

CENTURYLINK                                                                   85.28  4 CORNERS REPEATER           

CENTURYLINK                                                                  241.47  OFFICE PHONES                

CERTIFIED LABORATORIES                                         1734.00  R&B SUPPLIES/REPAIR&MAINT    

CHRISTY LUMBER                                                              26.78  FAIRGROUNDS REPAIR&MAINT     

WILL CLARK ELECTRICAL INC                                     544.54  FAIRGROUNDS REPAIR&MAINT     

COLE PAPERS INC       74630700                                      128.45  FAIRGROUNDS SUPPLIES         

COMMTECH                                                                        196.20  GOVT BLDG REPAIR&MAINT       

COMMUNICATIONS CENTER INC                                  480.00  R&B REPAIR & MAINT           

COMMUNITY YOUTH INVOLVED INC                        1666.66  OCT MONTHLY SUPPORT          

COWBOY COUNTRY STORES PIERRE                           144.33  FUEL                         

SCOTT DEAL                                                                         40.00  REIMBURSEMENT                

DAVE DEJABET                                                                  187.50  CRT APPT ATTY                

NANCY DEWELL                                                                503.86  ASSESSOR SCHOOL TRAVEL       

DON'S SINCLAIR                                                             23724.00  FUEL                          

PEGGY DOUGHERTY                                                         330.00  TREAS HEALTH INSURANCE       

DS SOLUTIONS INC                                                            175.00  ELECTION SUPPLIES            

EDDIE'S TRUCK SALES                                                       13.40  R&B SUPPLIES/REPAIR&MAINT  

WADE FISCHER                                                                1850.36  CRT APPT ATTRNY         

FLEET SERVICES                                                             1731.11  FUEL                         

FORT PIERRE FIRE DEPT                                             36057.14  4TH QTR PAY/RESERVE/PREMIUM  

FORT PIERRE CITY                                                            100.64  CHN/EXT COPIER LEASE&COPIES  

FORT PIERRE CITY                                                          2276.99  UTILITIES 

FORT PIERRE CITY                                                          8825.19  DUE TO CITY FORT PIERRE                

FOUR CORNERS FIRE DEPTMENT                               8481.62  4TH QTR PYMNT/FIRE PREMIUM   

ROGER A FULLER                                                             669.88  DOE HEALTH INSR/TRAVEL&CONFER

GOLDEN WEST TELECOMMUNICATIONS                  334.04  E911                         

GROSSENBURG IMPLEMENT OF PIERR                    2880.88  R&B SUPPLIES                 

BAILEY HENINGER                                                          125.00  4TH JULY RODEO TIMER         

HUGHES COUNTY FINANCE OFFICE                         6640.00  JAIL BILL AUG 2018           

JACKIE HUSTED                                                                 17.00  4-H TRAVEL-STATE FAIR        

JC OFFICE SUPPLIES                                                          69.20  AUD/DOE/EXTENSION SUPPLIES   

JENNER EQUIPMENT COMPANY                                  196.19  R&B SUPPLIES/REPAIR & MAINT  

ROBERT T KONRAD                                                       2906.61  T LE - L EAGLE               

LARRY'S PLUMBING LLC                                                130.00  GOVT BLDG REPAIR & MAINT     

LINCOLN COUNTY                                                            188.00  MENTALLY ILL PROF SERVICES   

BRENDA LOUNSBURY                                                     240.00  ALCOHOL BLOOD TESTS          

LYNN'S DAKOTAMART                                                     14.64  R&B SUPPLIES                 

LYNN'S DAKOTAMART                                                       5.49  FAIRGROUNDS REPAIR & MAINT   

THOMAS P MAHER                                                         3832.08  SEPTEMBER 2018 EXPENSES      

MARCO                                                                                430.69  OFFICE COPIER LEASE & COPIES 

MARSHALL LAWN IRRIGATION INC                           493.20  LOG CABIN REPAIR & MAINT     

MCLEOD'S PRINTING & OFFICE SUP                            445.16  AUD/ELECTION SUPPL           

MENARDS - PIERRE                                                            69.06  GOVT BLDG REPAIR & MAINT     

ANUAR MEZA SOTO                                                       1121.00  COURT REPORTER               

MICRO-FIX COMPUTERS                                                 195.00  TREAS EQUIP/REPAIR & MAINT   

MICROFILM IMAGING SYSTEMS INC                           375.00  ROD EQUIPMENT RENTAL         

MIDCONTINENT COMMUNICATION                             250.73  OFFICE INTERNET              

MIDLAND FIRE DEPARTMENT                                       404.84  FIRE INSURANCE PREMIUM       

MONTANA-DAKOTA UTILITIES CO                                16.40  COUNTY SHOP NATURAL GAS      

MONTANA-DAKOTA UTILITIES CO                                47.04  COURTHOUSE NATURAL GAS       

O'REILLY AUTO PARTS - 2515154                                       2.16  R&B SUPPLIES                 

OVERHEAD DOOR CO OF PIERRE                                    76.53  FAIRGROUNDS REPAIR & MAINT   

CITY OF PIERRE                                                              11884.32  3RD QTR DISPATCH             

PITNEY BOWES                                                                      96.85  OFFICE POSTAGE               

PITNEY BOWES INC                                                            151.05  POSTAGE METER LEASE          

PITNEY BOWES                                                                    175.34  OFFICE POSTAGE               

POWERPLAN                                                                         732.93  R&B SUPPLIES/REPAIR&MAINT    

PAT PRINCE                                                                             11.00  W&P TRAVEL & CONFERENCE      

QUILL CORPORATION                                                        279.80  OFFICE SUPPLIES              

JERRY RADA                                                                         330.00  R&B HEALTH INSURANCE         

RAMKOTA HOTEL-- RAPID CITY                                     171.98  COUNTY ROAD LTAP CONFERENCE  

RITER ROGERS WATTIER &                                              577.50  WAR CREEK ROAD               

ROBINS WATER CONDITIONING INC                               12.00  R&B SUPPLIES                 

ROCKMOUNT RESEARCH & ALLOYS                          2252.21  R&B SUPPLIES/REPAIR&MAINT    

RUNNINGS SUPPLY INC                                                    135.61  R&B SUPPLIES                 

RUNNINGS SUPPLY INC                                                      26.99  FAIRGROUNDS REPAIR & MAINT   

STANLEY COUNTY LAW ENFORCEMENT                63458.00  4TH QTR 2018/US MARSHALL 

STANLEY COUNTY SCHOOL DISTRICT                     31509.26  DUE TO SC SCHOOL   

SCHAEFFER MFG CO                                                          413.10  R&B SUPPLIES                 

BRAD A SCHREIBER                                                         1856.30  CRT APPT ATTRNY

SD BUREAU OF ADMINISTRATION                                   75.41  OFFICE LONG DISTANCE/BIT     

SD DEPT OF CORRECTIONS                                              587.37  GOVT BLDG/FAIRGRNDS MAINT    

SD DEPARTMENT OF REVENUE                                        35.00  ALCOHOL BLOOD TESTS 

SD DEPARTMENT OF REVENUE                                  75723.65  MV/VITALS/MENTAL ILLNESS        

SD LTAP                                                                                 100.00  COUNTY ROAD LTAP CONFERENCE  

SD ASSOC OF COUNTY OFFICIALS                                   50.00  TREAS SUPPLIES 

SD ASSOC OF COUNTY OFFICIALS                                  126.00  ROD M/P FUND             

SERVALL UNIFORM/LINEN CO                                           78.00  R&B MAINT                    

SHANE'S PHARMACY                                                            25.28  MEDICAL CARE JAIL            

DON LEE SMITH                                                                      11.00  W&P TRAVEL & CONFERENCE

SDHSRA                                                                                 5000.00  2020-2021 STATE FINALS BID     

NANCY STENSON                                                                   35.00  ANNUAL LIBRARY MEMBERSHIP    

KATIE J THOMPSON                                                             257.55  CRT APPT ATTRNY                     

KELLY TIBBS                                                                         125.00  4TH OF JULY RODEO TIMER      

TRANSOURCE                                                                        331.89  R&B SUPPLIES/REPAIR & MAINT  

VERENDRYE MUSEUM                                                        875.00  4TH QTR PAYMENT 2018         

WW TIRE SERVICE INC                                                        887.69  R&B SUPPLIES/REPAIR & MAINT  

ZANDER AUTO PARTS                                                         547.62  R&B/FAIRGROUNDS SUPPLIES     

 

 

Auditor’s Account with the Treasurer:

September 2018

Cash on hand – $1,209.73

Checks, less than 3 days - $15,635.84

Postage - $100.00

Petty Cash - $215.00

First National Bank - $113,270.99

MKKT Account – First National Bank - $3,910,596.55

MKKT Account – Dakota Prairie Bank - $69,645.43

SD FIT - $6,086.46

Total - $3,986,328.44

 

Register of Deeds:

Regular Fees September 2018 - $1,346.21

Transfer Fees September 2018 - $1,981.00

 

Treasurer and Auditor Report: Treasurer Peggy Dougherty presented the Commissioners with Treasurers report, August bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts, (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the Budget Expenditure Report showing each department’s expenses as of August 31, 2018, and the Outstanding Disbursements by account & budget remaining as of October 2, 2018.

 

Executive Session – Personnel – SDCL 1-25-2(1): Motion by Sonny Harrowa, second by Dennis Booth, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 5:07 P.M. All voted Aye. Motion Carried.

 

Chairman Iversen declared to reconvene at 5:31 P.M.

 

Treasurer’s Office Carpet: Treasurer Dougherty would like carpet in her office. Commissioners agree to direct Courthouse Building Manager Ricky Sass to get prices for a commercial grade carpet that will last.

 

Fort Pierre Fire Department – Land Agreement: State’s Attorney Tom P. Maher presented to the Commission and Fort Pierre Fire Department Rick Cronin a Memorandum of Understanding for the land specified for the new fire hall. Rick stated that he will present the Memorandum of Understanding to the new fire hall board and contact Tom P. after their meeting.

 

Fairgrounds: Scott Deal informed the Commission that on September 29, 2018, he presented a proposal to the South Dakota High School Rodeo Association vying for the 2020-2021 State High School Rodeo to be held at the Stanley County Fairgrounds. By the end of the day, Stanley County had been awarded the bid.

 

Scott received 3 bids for the gutter work on the west side of the Grandstand. Motion by Craig Heller, second by Dennis Booth, to accept the bid from ABC Seamless in the amount of $4,778.00. All voted Aye. Motion Carried.

 

Scott stated that the he would like to hire an electrical engineer to write a plan for the upgrades needed for the electric hook-ups. Then he will put out bid requests with the correct specifics of what is needed.

 

Stanley County Five-Year Highway and Bridge Improvement Transportation Plan: Motion by Sonny Harrowa, second by Craig Heller, to approve the Stanley County Five-Year Highway and Bridge Improvement Transportation Plan as presented. All voted Aye. Motion Carried.

 

Highway Department: Lee Smith presented the Commission with a report of work performed for the month of September, 2018, which includes blading multiple roads, mowing ditches, replacing culverts on Just Andersen Road, Hayes Road, Marvin Olson Road and Brown Church Road South, fill washouts on Hayes Road, Art Bergeson Road, Mike Stoeser Road and Walker Road, and lay gravel on County Line Road.

 

Lee informed the Commission that Lyman County has a road reclaimer that he would like to look into. The machine pulls gravel from the shoulders, mixes dirt and gravel together and then it is used to reshape the shoulder and road.

 

Lee spoke to Jones County about screened gravel for War Creek Road, they will charge Stanley County $5.25 per ton. As soon as the highway department is finished on County Line Road, they will work on War Creek Road. Bad River Road is ready for the MAG treatment.

 

Supplemental Budget: Motion by Dennis Booth, second by Sonny Harrowa, to approve Resolution 2018-11 for Supplemental Budget, Courthouse Building Fund (233-161-432.0), in the amount of $860,000.00. All voted Aye. Motion Carried.

RESOLUTION 2018-11

FOR SUPPLEMENTAL BUDGET

WHEREAS it is necessary to supplement the 2018 Annual Budget in order to carry on the indispensable functions of Stanley County; and

WHEREAS, the adoption of the proposed Supplemental Budgets were duly considered by the Stanley County Commission on the 2nd day of October, 2018, in the Commission Room, pursuant to due notice; therefore, be it

RESOLVED by the Stanley County Commission that the following Supplement Budget be, and the same is, hereby approved for the purpose of providing budget to conduct the indispensable functions of Government, to wit:

233-161-432.00  Courthouse                   $860,000.00

APPROVED BY THE COUNTY COMMISSION:

Dana Iversen, Chairman

ATTEST:

Philena Burtch, Stanley County Auditor

 

Automatic Supplement – Election: Motion by Sonny Harrowa, second by Mike Kenzy, to approve Automatic Supplement to the Election Supplies/Allowable in the sum of $1,007.39, to reflect Ballot Cost Reimbursement. All voted Aye. Motion Carried.

 

Operating Transfer – R&B Fund: Motion by Mike Kenzy, second by Craig Heller, to approve operating transfer of $200,000.00 from General Operating Transfer Out (101-911-429.02) to Road & Bridge Operating Transfer In (201-0-371.0). All voted Aye. Motion Carried.

 

Abatement – US Army Corps of Engineers: Motion by Craig Heller, second by Dennis Booth, to approve abatement for US Army Corps of Engineers interest in the amount of $446.98. Heller Aye. Booth Aye. Kenzy Aye. Harrowa Nay. Iversen Nay. Motion Carried.

 

Central South Dakota Enhancement District Joint Cooperative Agreement and Financial Commitment: Motion by Dennis Booth, second by Craig Heller, to accept and approve Chairman Iversen to sign Joint Cooperative Agreement and Financial Commitment for 2019. All voted Aye. Motion Carried.

 

Executive Session – Care of Poor – SDCL 28-13-1: Motion by Sonny Harrowa, second by Mike Kenzy, to go into Executive Session-Care of Poor-SDCL 28-13-1 at 6:36 P.M. All voted Aye. Motion Carried.

 

Chairman Iversen declared to reconvene at 6:37 P.M.

 

Motion by Dennis Booth, second by Craig Heller, to deny Care of Poor Case #7093. All voted Aye. Motion Carried.

 

Executive Session – Personnel – SDCL 1-25-2(1): Motion by Mike Kenzy, second by Craig Heller, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 6:48 P.M. All voted Aye. Motion Carried.

 

Chairman Iversen declared to reconvene at 6:58 P.M.

 

Discussion: Auditor Burtch informed the Commission about a Stanley County trial in October 2018. The County will be responsible for travel expenses; plane ticket, motel and meals.

 

Upcoming Workshops: Coroner Training – North Central Regional Local Road Conference

 

Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 6:59 P.M. All voted Aye. Motion Carried.

 

ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                               Dana Iversen, Chairman


Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
South Dakota Website Design and Development