November 8, 2012
STANLEY COUNTY COMMISSION
MINUTES
NOVEMBER 8, 2012
The regular meeting of the Stanley County Commissioners was called to order at 8:04 a.m. (CST) by Chairman Dennis Booth with Commissioners Marsha Davenport, Dana Iversen, D. D. Jacobson and Brian Scott present. Highway Superintendent Leo Sullivan, Sate’s Attorney Tom P. Maher, Auditor Karen Sharp, Treasurer Peggy Dougherty, Emergency Management Director Rob Fines, Director of Equalization Beth Dutt, Scott Deal and Lance Nixon were also present.
AGENDA: Motion by Jacobson, second by Scott, to approve the Amended Agenda, adding Surplus Cash, Cat and West Central—County ROW Occupation. All voted Aye. Motion carried.
MINUTES: Motion by Scott, second by Jacobson, to approve the Minutes of September 20, October 2, and October 29, 2012. All voted Aye. Motion carried.
TREASURER AND AUDITOR REPORTS were accepted, reviewed and filed.
SURPLUS CASH: The total unassigned fund balance of the general fund as of September 30, 2012, is $792,944.59 representing 45.74% of the subsequent year’s budget.
CLAIMS: Motion to approve the claims as presented by Jacobson, second by Davenport. All voted Aye. Motion carried.
AMERICAN MEDICAL RESPONSE INC 1143.35 CONTRACT FOR SEPTEMBER
AT&T MOBILITY 47.14 CELL PHONE
BAK, ELSIE 132.85 ELECTION BOARD
BECK MOTOR COMPANY 55.90 CHEVY PARTS
BLACK HILLS CHEMICAL & JANITOR 239.69 SUPPLIES
BROWN & SAENGER 441.44 SUPPLIES
BRIGGS, LILA 137.40 ELECTION BOARD
BUTLER MACHINERY CO 1,630.69 PARTS AND SERVICE
CALDWELL, SHARON 177.36 ELECTION BOARD
CAPITAL AREA COUNSELING 986.00 QMHP
CAPITAL JOURNAL 156.22 ADVERTISEMENTS
CARTER, DEON W. 414.31 WITNESS TRAVEL
CENTURY LINK 1,166.87 BURIED CABLE REPAIRS CENTURYLINK 326.48 UTILITIES CHEMSEARCH 165.00 SUPPLIES
COMMUNICATIONS CENTER,INC 90.00 RADIO SERVICE COMMUNITY YOUTH INVOLVED CTR. 1,666.67 NOVEMBER SUPPORT
BOB COVERDALE 56.65 TRAVEL
COWBOY COUNTRY STORES PIERRE 90.57 GAS
MARSHA DAVENPORT 80.00 PLANNING & ZONING
PAT DOUGHERTY 94.80 PLANNING & ZONING
DS SOLUTIONS INC 250.00 SUPPLIES
DUFFY LAW OFFICE 1,221.80 ATTORNEY FEES
DUTT, BETH 48.73 BAL.OF GARNISHMENT EDDIE'S TRUCK SALES 144.25 TRUCK PARTS ENVIROTECH 382.77 WASTE SERVICES
WADE FISCHER 5,106.14 ATTY. FEES
FLEET SERVICES 10,090.96 DYED FUEL & GASOLINE
FORT PIERRE CITY 2,912.11 RENTAL
FORT PIERRE CITY 13,750.77 DUE CITY SEPT. 2012
FORT PIERRE DEVELOPMENT 15,204.31 FEMA CONTRACTORS FRIMAN OIL & GAS CO, INC. 291.27 PROPANE FOR SHOP GOLDEN WEST TELECOMMUNICATIONS 334.04 PHONE
LORI J. GRODE 94.40 SERVICE
GROSSENBURG IMPLEMENT OF PIERRE 515.21 PARTS AND REPAIRS
HARRIS, DARLENE 137.40 ELECTION BOARD
HOGEN'S HARDWARE HANK 12.17 SUPPLIES
HUGHES COUNTY TREASURER 17,600.00 SEPTEMBER BILLING INLAND TRUCK PARTS 3,229.64 REPAIRS
JACOBSEN, BELLEN M. 137.40 ELECTION BOARD
JOHNSON RODENBURG & LAUNGER 53.19 FINAL GARNISHMENT
JORGENSONM, MARY T. 150.61 ELECTION BOARD
KELLY, LAVONNE 127.40 ELECTION BOARD
LURA KIRKPATRICK 213.40 ELECTION BOARD
LURA KIRKPATRICK 83.30 WEED & PEST
LANGUAGE LINE SERVICES 135.38 SERVICES
LARRY'S PLUMBING LLC 718.93 FAIRGROUNDS
LAWSON PRODUCTS INC 425.14 SHOP PARTS
SHAUN LEAFGREEN 80.00 PLANNING & ZONING
LEHRKAMP, STEVE 1,013.20 COMMERCIAL REFUND
LINCOLN COUNTY 82.30 MENTAL HEALTH
THOMAS P MAHER 2,623.43 MONTHLY EXPENSES
MATHEWS, AUDREY DORIS 178.84 ELECTION BOARD MCLEOD'S PRINTING & OFFICE SUP 8.44 SUPPLIES
MCQUISTION, BARBARA 113.75 ELECTION BOARD
MERSCHEIM, GAYLE 141.95 ELECTION BOARD
MICRO-FIX COMPUTERS 160.00 COMPUTER SERVICE MICROFILM IMAGING SYSTEMS INC 375.00 ROD
MIKKELSEN, NANCY JO 141.95 ELECTION BOARD
MN WIRELESS LLC 69.00 INTERNET
MONTANA-DAKOTA UTILITIES CO 21.52 GAS NAPA 39.69 CHEVY PARTS
NEUHARTH, CRYSTAL 171.61 ELECTION BOARD
DAVID NEUHARTH 75.90 WEED & PEST
NOBLE INK & TONER 91.47 TONER/INK
OLINGER, LOVALD & MCCAHREN 1,113.05 ATTY. FEES
DARLIS D PERRY 180.00 BLOOD ALCOHOL
CITY OF PIERRE 110.00 MEDICAL DIRECTOR
CITY OF PIERRE 5,514.03 E-911
QUILL CORPORATION 262.97 SUPPLIES
RESERVE ACCOUNT 177.35 POSTAGE
RUNNINGS SUPPLY INC 286.28 SUPPLIES AND PARTS
SCHANZENBACH, SUSAN 132.85 ELECTION BOARD
SCHMIDT, SCHROYER, MORENO, LEE 41.00 COURT-APP'T ATT'Y.
SCHILLING, NORMA 127.40 ELECTION BOARD
SCHWINLER, NICOLE 34.13 ELECITON BOARD
SDACC 915.24 MEMBERSHIP DUES
SDACC 1,460.83 CLERP ASSESSMENT
SDACO 100.00 M/P FUND FOR ROD
SDACO 732.62 2013 MEMBERHIP DUES
SD DEPARTMENT OF REVENUE 501.35 HUMAN SERVICES SD DEPARTMENT OF REVENUE 140.00 BLOOD TESTS
SD DEPTMENT OF TRANSPORTATION 501.03 BRIDGE INSPECTION SERVALL UNIFORM/LINEN CO 31.64 CLEAN RUNNERS
SHANE'S PHARMACY 21.83 MEDICAL CARE
SHANE'S PHARMACY 40.39 MEDICAL CARE
SIOUX NATION OF FT. PIERRE 774.17 COMMERCIAL REFUND
STANLEY COUNTY SCHOOL 35,775.84 DUE SCHOOL SEPT. 2012
STANLEY COUNTY TREASURER 10.00 ADMIN FEES STERN OIL CO INC 5,345.11 BULK OIL
AJ STOESER 72.20 WEED & PEST
STOESER, AMANDA 158.01 ELECTION BOARD
STOESER, BEV 31.85 RESOLUTION BOARD RODNEY STOESER 88.88 PLANNING & ZONING
SWANSON, SHIRLEY 34.13 RESOLUTION BOARD
TIBBS, PEGGY 177.36 ELECTION BOARD
U.S. MERCHANT SYSTEMS, LLC 260.00 CREDIT MACHINE
WALDRON, JANET 175.88 ELECTION BOARD
WW TIRE SERVICE INC 30.95 SERVICE
WW TIRE SERVICE INC 805.44 TIRES AND SERVICE
XEROX CORPORATION 183.82 COPY MACHINE
RANDY YOST 77.20 WEED & PEST
ZANDER AUTO PARTS 291.92 PARTS & SUPPLIES
SALARIES BY OFFICE: Commissioners, $3,693.35; Auditor, $3,334.25; Treasurer, $2,924.80; States Attorney, $5,170.582; Custodian, $2,224.00; Director of Equalization, $4,419.20; Register of Deeds, $2,624.00;Road and Bridge, $29,836.14; Community Health Secretary, $1,919.84; WIC Secretary, $243.36; Wellmark Blue Cross/Blue Shield, employee insurance, $14,011.28; SD Retirement System, withheld and match, $5,337.72; SD Supplemental Retirement, employee contribution, $1,770.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $5,043.68.
AUDITOR’S ACCOUNT WITH THE TREASURER:
October, 2012
Cash on hand $560.28
Checks, less than 3 days $293,577.64 Petty Cash $200.00
First National Bank $250,242.93
MKKT. ACCT. – First National Bank $3,729,426.80
MKKT. ACCT. – American State Bank $66,620.17
SD FIT $6,008.84
Total $ 4,346,636.66
REGISTER OF DEEDS:
Regular fees, October, 2012 $2,391.82
Transfer fees, October, 2012 $3,651.00
EXECUTIVE SESSION: Motion by Jacobson, second by Scott, to go into Executive Session for Personnel, SDCL 1-25-2(1). All voted Aye. Motion carried. Out of Executive Session at 8:42 a.m.
HIGHWAY DEPARTMENT: Sullivan advised that Pete Lien & Sons donated cement block for the bunker at the fairgrounds. Information on a gravel screener was distributed. Sullivan will get further details from someone who has one, and Iversen will look at one in Iowa.
CANVASS: The Commission canvassed the votes cast in Stanley County at the November 6, 2012, General Election. A total of 1,555 ballots were counted on election night.
PLATS: Motion by Davenport, second by Scott, to approve the Plat of Thorson Outlot Lying in the NE-1/4, Section 32, T7N, R25E, BHM, Stanley County, SD. Booth, Davenport, Iversen and Scott voting Aye. Jacobson abstained. Motion Carried.
RESOLUTION #2012-10
PLAT OF THORSON OUTLOT
A resolution approving the plat of THORSON OUTLOT Lyin in the NE-1/4, Section 32, T7N, R25E, BHM, Stanley County, South Dakota.
BE IT RESOLVED by the Board of County Commissioners of Stanley County, South Dakota, that the plat of THORSON OUTLOT is hereby approved.
Dennis Booth, Chairman of Commission
I, Auditor of Stanley County, do hereby certify that at an official meeting on November 8, 2012, the Stanley County Commissioners did by resolution approve the plat of THORSON OUTLOT.
Karen K. Sharp, Auditor of Stanley County
Motion by Scott, second by Davenport, to approve the Plat of Harrowa Outlot1, a subdivision of the E-1/2SW-1/4 of Section 18, Twp. 4N, R. 33E of the BHM, Stanley County, South Dakota. Booth, Davenport, Iversen and Scott voting Aye. Jacobson abstained. Motion Carried.
RESOLUTION #2012-11
A RESOLUTION APPROVING THE PLAT OF HARROWA OUTLOT 1, A SUBDIVISION OF THE EAST HALF OF THE SOUTHWEST ONE-QUARTER OF SECTION 18, TOWNSHIP 4 NORTH, RANGE 33 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA
WHEREAS, the plat of the above-described property has been executed according to statute, now therefore
BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of Harrowa Outlot 1.
Dated this 8th day of November, 2012.
Dennis Booth Chairperson
I, Stanley CountyAuditor, do hereby certify that at an official meeting on November 8, 2012, the County Commissioners did by resolution approve the plat of Harrowa Outlot 1.
Karen K. Sharp, Stanley County Auditor
Motion by Scott, second by Iversen, to approve the Plat of FROZENMAN TRACT I a subdivision of the SE-1/4SE-1/4 & Muirhead Outlot 1, All in Section 19, T5N, $ 26E, Stanley County, South Dakota. Booth, Davenport, Iversen and Scott voting Aye. Jacobson abstained. Motion carried.
RESOLUTION #2012 – 13
A RESOLUTION APPROVING THE PLAT OF FROZENMAN TRACT 1, A SUBDIVISION OF THE SE-1/4SE-1/4 AND MUIRHEAD OUTLOT 1, ALL IN SECITON 19, TOWNSHIP 5 NORTH, RANGE 26 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA
WHEREAS, the plat of the above-described property has been executed according to statue, now, therefore
BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of Frozenman Tract 1.
Dated this 8th day of November, 2012.
Dennis Booth, Chairperson
I, Auditor of Stanley County, do hereby certify that at an official meeting on November 8, 2012, the County Commissioners did by resolution approve the said plat of Frozenman Tract 1.
Karen K. Sharp, Auditor of Stanley County
Motion by Iversen, second by Scott, to approve the Plat of Thorson Outlot-A Lying in the SE-1/4, Sedtion 29, T7N, R25 E, BHM, Stanley County, South Dakota. Booth, Davenport, Iversen and Scott voted Aye. Jacobson abstained. Motion carried.
RESOLUTION #2012 – 14
A RESOLUTON APPROVING THE PLAT OF THORSON OUTLOT-A, LYING IN THE SE-1/4, SECTION 29, T7N, R25E, BHM, STANLEY COUNTY, SOUTH DAKOTA
BE IT RESOLVED by the Board of County Commissioners of Stanley County, South Dakota, that the plat of THORSON OUTLOT is hereby approved.
Dennis Booth, Chairperson of Commission
I, Auditor of Stanley County, do hereby certify that at an official meeting on November 8, 2012, the Stanley County Commissioners did by resolution approve the plat of THORSON OUTLOT-A.
Karen K. Sharp, Auditor of Stanley County
SAGE INFORMATION SERVICES request was discussed. Stanley County will remain with the present policy that anyone interested in public records in the Director of Equalization Office may come into the office to get copies at the local office.
ON-SALE LIQUOR LICENSE RENEWALS: Motion by Scott, second by Davenport, to approve the renewal of the On-sale Liquor Licenses of Chantier Creek Resort and Oahe Marine Resort. All voted Aye. Motion carried.
EMERGENCY MANAGEMENT Director Rob Fines gave an update on the 2012 Homeland Security Program Grant. Motion by Iversen, second by Scott, to authorize Chairman Booth to sign the State Homeland Security Grant Program Reimbursement Terms and Conditions Agreement. All voted Aye. Motion carried.
BANK ACCOUNT/SAFE DEPOSIT AUTHORIZATION: Motion by Scott, second by Davenport, to remove Sonny Harrowa as a designated signator on Stanley County bank accounts and safe deposit box. All voted Aye. Motion carried. Motion by Scott, second by Davenport, to authorize Treasurer Peggy Dougherty, Deputy Treasurer Dawn Sass, Auditor Karen Sharp, and Deputy Auditor Philena Edwards as signators on the checking account and for electronic payroll and payroll transfers for Stanley County at First National Bank Pierre and Fort Pierre, SD, branches. All voted Aye. Motion carried. Motion by Scott, second by Davenport, to authorize Treasurer Peggy Dougherty and Deputy Treasurer Dawn Sass to make Money Market and Certificates of Deposit transactions at First National Bank, Pierre and Fort Pierre, SD, and American State Bank, Pierre, SD, and any other designated depositories as listed in the January 10,2012, minutes. All voted Aye. Motion carried. Motion by Scott, second by Davenport, to authorize Treasurer Peggy Dougherty and Auditor Karen Sharp to have access to the safe deposit box at First National Bank, Fort Pierre Branch, Fort Pierre, SD. All voted Aye. Motion carried.
EXECUTIVE SESSION: Motion by Davenport, second by Iversen, to go into Executive Session for Poor Relief, SDCL 1-25-2(3), at 10:08 a.m. (CST). All voted Aye. Motion carried. Out of Executive Session at 10:36 a.m. (CST).
Motion by Iversen, second by Davenport, to pay poor relief rent in the sum of $460.00. All voted Aye. Motion carried.
Motion by Jacobson, second by Scott, to go into Executive Session for Legal Counsel, SDCL 1-25-2(3), at 10:30 a.m. (CST). All voted Aye. Motion carried. Out of Executive Session at 11:10 a.m. (CST).
CASEY TIBBS FOUNDATION: Maher will draft an agreement for establishing a fund for fairground improvements. Motion by Dana, second by Davenport, to authorize Chairman Booth to sign the agreement. All voted Aye. Motion carried.
4-H RODEO was briefly discussed. Motion by Scott, second by Davenport, to trade out the $900 rent for 2012 in exchange for labor. All voted Aye. Motion carried.
BUCKING CHUTES: Motion by Davenport, second by Scott to declare the bucking chutes surplus. All voted Aye. Motion carried.
CROWS NEST: Plans for a two-story wood structure crows nest with a cement floor and office space were reviewed.
RAILROAD DEPOT: There was discussion of what Stanley County charges for overburden materials. Maher will contact Gary Grittner, and Commissioner Scott will work with them on the project.
FAMILY NUTRITION POSITION: Mark Rowen advised that the Expanded Food and Nutrition Education State Director has offered a Family Nutrition position to be located in the courthouse. The State furnishes salary, computer, printers, etc., and the County would provide office space and partial time of a secretary to answer the telephone. There is presently money for this year and future years. Rowen will pursue the matter to see if feasible.
SNOW BLOWER: Custodian Rick Sass requested a snow blade on the pickup for use in clearing the parking lot, etc. Sullivan was directed to look into purchasing a skid steer loader.
CAT: A home is still being sought for the cat.
CENTRAL SD ENHANCEMENT DISTRICT JOINT POWERS AGREEMENT: Motion by Davenport, second by Scott, to authorize Chairman Booth to sign the 2013 agreement. All voted Aye. Motion carried.
FEMA: Correspondence was reviewed and referred to Equalization Director Dutt for further action if needed.
SD COUNTIES 2012 APPROVED RESOLUTIONS/POLICY STATEMENTS were reviewed and Jacobson gave further information on the same.
STANLEY COUNTY ELEMENTARY GROUNDBREAKING CEREMONY: Davenport advised that she, Auditor Sharp, Register of Deeds Stoeser and Treasurer Dougherty attended the ceremony on behalf of Stanley County.
THANKSGIVING AND CHRISTMAS DINNERS: Anyone who wishes to sponsor a holiday dinner through Pierre Area Referral may do so on an individual basis.
THANKSGIVING FRIDAY and CHRISTMAS EVE: Auditor Sharp advised that Stanley County offices would be closed on Thanksgiving Friday and Christmas Eve since the State would be closed and in accordance with the personnel policy.
WEST CENTRAL—COUNTY ROW OCCUPATION correspondence was reviewed.
ADJOURN: Motion by Scott, second by Iversen, to adjourn at 12:45 p.m. (CST). All voted Aye. Motion carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Karen K. Sharp, Auditor Dennis Booth, Chairman