May 10, 2016
STANLEY COUNTY COMMISSION
MINUTES
May 10, 2016
The regular meeting of the Stanley County Commission was called to order at 5:00 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Craig Heller and Sonny Harrowa present. Commissioner Scott Deal was absent. Also present were State’s Attorney Tom P Maher, Treasurer Peggy Dougherty, Director of Equalization Roger Fuller, Register of Deeds Bev Stoeser, County Health Nurse Carmella Bourk, Highway Superintendent Lee Smith, 4-H Advisor Mark Rowen, Fairgrounds Aaron Brewer, Nick Osterkamp, Rick Hahn, Josh Lieberman, Brody Andersen, Steve Andersen, Capitol Journal Lee Zion, and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Dennis Booth, second by Craig Heller, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Craig Heller, second by Dennis Booth, to approve April 5, 2016, Minutes and April 12, 2016, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Sonny Harrowa, second by Craig Heller, to approve Claims as presented. All Voted Aye. Motion Carried.
AFFECTIONS FLORAL & WINE 105.00 MEMORIAL PLANT/FLOWERS
AMERICAN MEDICAL RESPONSE INC 1237.50 APRIL 2016 BILLING
AT&T MOBILITY 127.19 CELL PHONES
AVERA MEDICAL GROUP 7187.65 MENTAL CARE
BAUMANN LUMBER 96.50 FAIRGROUNDS MAINT
BEST LAWN CARE 205.00 GOV BLDG MAINT
BLACK HILLS CHEMICAL & JANITOR 132.96 GOV BLDG SUPPL
BOTTOM LINE WELDING 14.50 R&B SUPPL
BUTLER MACHINERY CO 658.79 R&B SUPPL/REPAIR & MAINT
CAPITAL AREA REFUSE LLC 63.75 TRASH BILLING 3/28-4/24
CAPITAL AREA COUNSELING INC 1019.08 QMHP
WICK COMMUNICATIONS 782.28 W&P BRD ANNUAL MTG
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.31 OFFICE PHONES
CHRISTY LUMBER 26.78 FAIRGROUNDS REPAIR & MAINT
COMMUNITY YOUTH INVOLVED, INC. 3333.34 APRIL 2016 SUPPORT
CONNECTING POINT 57.50 FIREWALL MAINT
COWBOY COUNTRY STORES PIERRE 57.58 GOV BLDG INVOICE #153159
DAKOTA DATA SHRED 31.80 AUD MAINT
DAKOTA RADIO GROUP 224.00 W&P ANNUAL MTG
DS SOLUTIONS INC 175.00 ELECTION TEST DECK
EDDIE'S TRUCK SALES 14.80 R&B SUPPL - P11
PHILENA EDWARDS 26.00 FEMA GRANTS PROCRMNT TRAINING
ELECTION SYSTEMS & SOFTWARE 438.44 PRIMARY ELECTION BALLOTS
WADE FISCHER 1141.35 CRT APPT ATTRNY
FLEET SERVICES 744.31 R&B FUEL
FORT PIERRE FIRE DEPT 15250.00 2ND QTR PAYMENT
FORT PIERRE CITY 44187.39 DUE TO CITY OF FORT PIERRE
FORT PIERRE CITY 152.66 EXTENSN COPIER LEASE & COPIES
FORT PIERRE CITY 1063.20 COUNTY SHOP UTILITIES
FOUR CORNERS FIRE DEPTMENT 5000.00 2ND QTR PAYMENT
GATEWAY 134.85 R&B SUPPL - P11
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
JERRIE GOSCH 20.00 SUBPOENA 4/26/16
LESTER G GOSCH 20.00 SUBPOENA 4/26/16
GROSSENBURG IMPLEMENT OF PIERR 53.95 R&B SUPPL - G1
HOGEN'S HARDWARE HANK 2.29 R&B SUPPL
HOGEN'S HARDWARE HANK 12.99 GOV BLDG SUPPL
KELLY HOLDEN 26.00 FEMA GRANTS PROCRMNT TRAINING
HUGHES COUNTY FINANCE OFFICE 6350.00 MARCH 2016 JUV BILL
JC PRINTING INC 169.92 R&B SUPPL
KCCR AM 1240 190.31 W&P BRD MTG AD
ROBERT T KONRAD 1273.25 CRT APPT ATTRNY
LUDEMANN FENCING 3696.20 MV REFUND
LYNN'S DAKOTAMART 26.26 EXTENSION-STEM PROJECT SUPPL
THOMAS P MAHER 3205.89 2016 APRIL EXPENSES
MCLEOD'S PRINTING & OFFICE SUP 210.00 PRIMARY ELECTION SUPPL
MICROFILM IMAGING SYSTEMS INC 385.00 ROD SCANNER RENTAL
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
MONTANA-DAKOTA UTILITIES CO 76.42 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 59.37 COURTHOUSE NATURAL GAS
MORENO LEE & BACHAND PC 46.00 CRT APPT ATTRNY-MENTAL ILL
MORRIS EQUIPMENT LLC 37.99 R&B SUPPL - L2
MORRIS INC 611.82 R&B SUPPL/REPAIR & MAINT
DARLIS D PERRY 300.00 ALCOHOL BLOOD TESTS
CITY OF PIERRE 5789.45 MARCH 2016 MEDICAL DIRECTOR
REBECCA PIROUTEK 35.00 ANNUAL LIBRARY MEMBERSHIP
PITNEY BOWES 241.65 POSTAGE
JOAN POWELL 1433.00 CRT APPT ATTRNY
POWERPLAN 488.90 R&B SUPPL/REPAIRS & MAINT
QUILL CORPORATION 1155.27 R&B SUPPL
AUDREY REDDEST 88.00 MV REFUND
ROBINS WATER CONDITIONING INC 25.20 R&B SUPPL
RUNNINGS SUPPLY INC 294.63 R&B SUPPL
RUNNINGS SUPPLY INC 16.99 GOV BLDG SUPPL
STANLEY COUNTY LAW ENFORCEMENT 51270.50 2ND QTR PAYMENT
SCHAEFFER'S MFG CO 392.40 R&B SUPPL
BRAD A SCHREIBER 197.44 CRT APPT ATTRNY
SD BUREAU OF ADMINISTRATION 101.42 EXTENSION TELEPHONES
SD DEPARTMENT OF REVENUE 345.00 ALCOHOL BLOOD TESTS
SD DEPARTMENT OF REVENUE 104696.38 MV & VITALS
SD FEDERAL PROPERTY AGENCY 17900.00 TRUCK TRACTOR
SD HEALTH DEPARTMENT 300.00 EMPLOYEE FLU SHOTS
SD ASSOC OF ASSESSING OFFICES 140.00 DOE ANNUAL CONFERENCE
SD ASSN OF COUNTY COMMISSIONER 775.90 2ND QTR CLERP
SD ASSN OF COUNTY COMMISSIONER 20.00 COUNTY DIRECTORY
SD ASSOC OF COUNTY OFFICIALS 94.00 ROD M/P FUND
SD ASSOC OF COUNTY OFFICIALS 525.00 2016 OFFICIALS SPRING WORKSHP
SD ASS'N OF COUNTY OFFICIALS 75.00 2016 DEPUTY WORKSHOP
KARA SEMMLER 839.00 CRT APPT ATTRNY
SERVALL UNIFORM/LINEN CO 63.32 R&B MAINT
SERVALL UNIFORM/LINEN CO 165.67 GOV BLDG SUPPL
STANLEY COUNTY SCHOOL DISTRICT 267835.32 DUE TO SC SCHOOL
CASSIE STOESER 35.00 ANNUAL LIBRARY MEMBERSHIP
TITAN MACHINERY 398.50 R&B SUPP/REPAIR & MAINT
VARIDESK LLC 1185.00 OFFICE EQUIPMENT
WALMART COMMUNITY 53.72 EXTENSION-STEM PROGRAMMING
WW TIRE SERVICE INC 413.66 R&B SUPPL/REPAIR&MAINT-P10&L2
WW TIRE SERVICE INC 551.26 DOE AUTO REPAIR & MAINT
XEROX CORPORATION 280.64 COPIER LEASE & COPIES
DARYL ZAHN 600.00 TEMP
ZANDER AUTO PARTS 471.60 R&B SUPPL
ZANDER AUTO PARTS 16.02 W&P SUPPL - 4 WHEELER
SALARIES BY OFFICE: Commissioners - $3,636.83; Auditor - $3,675.40; Treasurer - $4,387.37; States Attorney - $3,577.71; Custodial - $ 1,946.81; Director of Equalization - $5,036.05; Register of Deeds - $2,683.96; Road & Bridge - $18,403.32; Weed & Pest - $479.85; Community Health/WIC Secretary - $1,894.72; Fairgrounds - $852.46; Extension - $1,151.88; Planning & Zoning - $149.61; Employee Health Insurance - $15,788.82; SD Retirement System, withheld and match - $7,119.44; Electronic Transfer; FICA, Medicare and Withholding Tax - $15,978.71.
AUDITOR AND TREASURER REPORTS. Treasurer Peggy Dougherty presented the Commissioners with the April daily cash bank statement, bank ledger, delinquent real estate list, edited miscellaneous receipts, advance tax payments, advance tax trust, miscellaneous receipts (grants, Register of Deeds receipts, etc.), interest report, real estate mobile home paid, investments, money market transfers, money market, Dakota Prairie, FIT and wheel tax. Auditor Philena Edwards presented the Commissioners with the March Budget Expenditure Report showing each departments’ expenses as of March 31, 2016, and the Outstanding Disbursements by account & budget remaining as of May 10, 2016.
CHN: Carmella Bourk presented the Commissioners with the Community Health Nursing Statistics Quarterly Report. This report includes assessments for blood pressure checks, immunizations, vision, hearing, dental, and scoliosis tests. WIC Certifications and caseload issued vouchers, prenatal health reviews, secondary nutrition counseling and Reach Out & Read Books.
DIRECTOR OF EQUALIZATION: Motion by Sonny Harrowa, second by Dennis Booth, to approve to add assessed value of $128,015.00 to Record #9769, for tax roll 2016 pay 2017. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Sonny Harrowa, to approve Resolution 2016-10, Plat of Well Lot 1. All voted Aye. Motion Carried.
RESOLUTION 2016-10
PLAT OF WELL LOT 1, BEING A SUBDIVISION OF LOTS 9 & 10, BLOCK 2, CHANTIER HEIGHTS SUBDIVISION IN THE NORTHWEST ¼, SOUTHWEST ¼ & SOUTHEAST ¼ OF SECTION 22 & IN THE NORTHWEST ¼ & THE NORTHEAST ¼ OF SECTION 27; TOWNSHIP 6 NORTH, RANGE 29 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA.
A RESOLUTION TO APPROVE THE PLAT OF WELL LOT 1, BEING A SUBDIVISION OF LOTS 9 & 10, BLOCK 2, CHANTIER HEIGHTS SUBDIVISION IN THE NORTHWEST ¼, SOUTHWEST ¼ & THE SOUTHEAST ¼ OF SECTION 22 & IN THE NORTHWEST ¼ & THE NORTHEAST ¼ OF SECTION 27; TOWNSHIP 6 NORTH, RANGE 29 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA.
WHEREAS, the plat of the above described property has been executed according to statue, now therefore
BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said Plat of Well Lot 1, being a subdivision of Lots 9 & 10, Block 2, Chantier Heights Subdivision in the NW4, SW4 & SE4 of Section 22 & in the NW4 & NE4 of Section 27; T6N, R29E, B.H.M., Stanley County, South Dakota.
Dated this 10th day of May, 2016.
Board of Stanley County Commissioners
Dana Iversen, Chairman
I, Philena Edwards, Auditor of Stanley County, do hereby certify that at an official meeting on May 10, 2016, the County Commissioners did by resolution approve Plat of Well Lot 1, being a subdivision of Lots 9 & 10, Block 2, Chantier Heights Subdivision in the NW4, SW4 & SE4 of Section 22 & in the NW4 & NE4 of Section 27; T6N, R29E, B.H.M., Stanley County, South Dakota.
Philena Edwards, Auditor
Motion by Dennis Booth, second by Craig Heller, to approve abatement for Record #7436 in the amount of $58.46, as lost structure in June 2015 storm. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Sonny Harrowa, to approve abatement for Record #9225 in the amount of $149.98, as Record #9225 has been included in Record #9325 and #9703. All voted Aye. Motion Carried.
G&N Construction: G&N continues to receive bills for the elevator project. Due to the fact that the elevator company did not comply with deadlines, G&N submitted payment, minus penalties. The elevator company is also trying to collect from a change order that was denied by G&N and the engineer. Nick Osterkamp would like some assistance from the Commissioners and State’s Attorney, Tom P. Maher, with this matter. After discussion and review of the contract, the Commissioners and Tom P. agreed to assist G&N to resolve this.
Josh Lieberman: A Lien was placed on property owned by Stronghold Building & Supply. Josh feels he was not given a fair notice that this Lien was in place until they received a copy of the filed Lien. He feels he should have received a notice from Register of Deeds stating that a Lien would be filed.
It was explained to Mr. Lieberman that it is not the responsibility of the Register of Deeds to send notice of a Lien request. It is the responsibility of the Register of Deeds to verify all the correct and complete paperwork is in order before a Lien is filed.
Executive Session – Personnel – SDCL 1-25-2(5): Motion by Sonny Harrowa, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 6:06 P.M. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Sonny Harrowa, to reconvene at 6:14 P.M. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Dennis Booth, to have Tom P. Maher write a Memorandum of Understanding for the county’s GIS Project to City of Fort Pierre and Central South Dakota Enhancement District. All voted Aye. Motion Carried.
Extension/4-H: Motion by Sonny Harrowa, second by Craig Heller, to approve the hiring of Melissa Campbell as Summer 4-H Assistant, starting May 31, 2016, at $10.25 per hour, not to exceed 440 hours. All voted Aye. Motion Carried.
Fairgrounds: Aaron Brewer spoke to the Commissioners about improvements he would like to see at the fairgrounds. Updating the front of the grandstands, including a sidewalk along the building when the parking lot is fixed this fall, planting purple and white flowering trees in the boulevard along Casey Tibbs Street. Would like to remove the chain link fence and replace it with a privacy fence. The camping area needs to be realigned, update electrical for more spaces and concrete padding around the shower/bathroom. Aaron would like to have a sign made of Casey Tibbs and place it on the roof of the grandstands facing the street. As for the outer barns, Aaron would like to get yearly sponsors to help pay for updating those barns. The sponsor would have a big advertisement sign on that barn for the year. And the drainage needs work.
Craig Heller has been in contact with the beach comber. The arenas need to be dry at least 6” down for this process to work. Would like to have the arenas worked before the Match of Champions Bronc Ride on June 4, 2016.
HIGHWAY DEPARTMENT: Lee Smith presented Commissioners with a report of all the work performed by the highway department for the month April 2016. Lee would like to get a walk-n-roll/ripper to put on Pat’s blade, it would pack down the roads better.
Motion by Dennis Booth, second by Craig Heller, to purchase a Walk-n-Roll/ripper for the John Deere blade. All voted Aye. Motion Carried.
The fuel tanks at the shop need to be cleaned and inspected. Lee received a quote to clean and inspect 2 vertical tanks, on same quote it stated prices for new tanks if our tanks need to be replaced. Commissioners would like to get another quote before making any decisions.
Golden West Telecommunications submitted a permit request to upgrade the Midland Exchange from copper to fiber. They will use a static cable plow train with pack cat and directional bore machine with back hoe to install in county road right-of-ways. The highway ROW will be properly restored, and the necessary safety precautions will be taken during construction work. Telecommunications facilities will be moved or rearranged if required in the future at no expense to the county.
This installation will comply with the National Safety Code. A marker sign will be installed where appropriate. Construction for the project was set to begin April 4, 2016, to be complete by September 29, 2016.
Cedar Hill Road needs another culvert, each time it rains, more of the road slides away.
The Notice for Bid for Gravel Crushing will close at 12:00 P.M. May 17, 2016.
Cody Hostler has stepped down from Weed & Pest Board. Motion by Craig Heller, second by Sonny Harrowa, to approve Tony Nickolas as new Weed & Pest Board Member. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 7:21 P.M. All voted Aye. Motion Carried. Auditor Philena Edwards stepped out.
Motion by Sonny Harrowa, second by Craig Heller, to reconvene at 7:35 P.M. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Sonny Harrowa, to offer highway truck driver/equipment operator position to Justin Jones. All voted Aye. Motion Carried.
Courthouse Parking Lot: The front and back parking lots need to be fixed. Before the back lot is fixed the drainage from the roof of the courthouse needs to be addressed. The Auditor will work on Notice for Bid for concrete parking lot.
Reclamation Preparation for Mni Wiconi Rural Water System: The Bureau of Reclamation has proposed to fund the Operation, Maintenance and Replacement (OM&R) of Mni Wiconi Rural Water System facilities segments through funding agreements with Oglala Sioux Tribe, Rosebud Sioux Tribe and Lower Brule Sioux Tribe. Both the Mni Wiconi Project Act of 1988 and the 2012 Amendments Act, which authorized OM&R between the Tribes and Reclamation, included the requirement of compliance with the National Environmental Policy Act. Construction of the System has been completed and would now transition to the OM&R phase.
OM&R are requesting input about the proposed action and information or concerns you may have regarding potential project effects. If no significant issues are identified during scoping or review of the supplemental environmental assessment, Reclamation would issue a Finding of No Significant Impact. Conversely, if any significant issues are identified, Reclamation would consider whether to proceed with the preparation of an environmental impact statement.
The Commissioners did not have any concerns.
Liquor License Renewal: Motion by Craig Heller, second by Sonny Harrowa, to approve 2016-2017 Alcoholic Beverage License for Chantier Creek Resort. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Dennis Booth, to approve 2016-2017 Alcoholic Beverage License for Oahe Tailrace LLC, Oahe Marina & Resort. All voted Aye. Motion Carried.
Upcoming Workshops: SDACO Spring Workshop for elected officials is in May. State’s Attorney Conference is in May. Annual SDAAO Conference for Director of Equalization is in May. SDACO Deputy Workshop is in June.
Motion by Dennis Booth, second by Craig Heller, to approve travel for county officials and staff to attend their respected workshops and conventions. All voted Aye. Motion Carried.
Discussion: Dennis Booth attended a meeting, Pierre Fire & Rescue will be revising their contract. The Commissioners will review it before approving it for Stanley County. Dennis also stated that the Chamber is not going to renew their liquor license so if another entity is interested in applying for the license, they need to contact the City of Fort Pierre.
Adjournment: Motion by Dennis Booth, second by Craig Heller, to adjourn at 8:01 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Edwards, Auditor Dana Iversen, Chairman