March 5, 2019

STANLEY COUNTY COMMISSION

MINUTES

March 5, 2019

 

The regular meeting of the Stanley County Commission was called to order at 5:04 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Register of Deeds Bev Stoeser, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, Capitol Journal Dave Byrnes and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.

 

Auditor Burtch requested to amend the Agenda by adding Abatement Record #’s 9781, 9783, 9785, 9304, 9305, 9308 and 9311.

 

AGENDA: Motion by Sonny Harrowa, second by Craig Heller, to approve the amended Agenda. All voted Aye. Motion Carried.

 

MINUTES:  Motion by Mike Kenzy, second by Dennis Booth, to approve February 12, 2019, Minutes. All Voted Aye. Motion Carried.

 

CLAIMS:  Motion by Dennis Booth, second by Craig Heller, to approve Claims as presented. All Voted Aye. Motion Carried.

 

ACE STEEL & RECYCLING INC                               307.57  R&B SUPPL-CT/2502/SHOP       

AMERICAN MEDICAL RESPONSE INC                 1237.50  FEB 2019 SUBSIDY BILLING     

AT&T MOBILITY                                                         321.89  CELL PHONES                  

AVERA OCCUPATIONAL MEDICINE MI                  79.55  R&B PROFESSIONAL SERVICES 

BAUMANN LUMBER INC                                          184.35  R&B SUPPL - CT

BOTTOM LINE WELDING                                          163.95  R&B SUPPLIES                 

BUTLER MACHINERY CO                                       2381.39  SHOP/S618B/D7 REP&MAIN/SUPP  

CAPITAL AREA COUNSELING INC                        1010.00  MCR JAN 19/MENTALLY ILL PROF 

CAPITAL AREA REFUSE LLC                                      64.00  CRTHSE TRASH BILL 1/28-2/24  

WICK COMMUNICATIONS                                         152.78  12/27/2018 MINUTES           

CENTURYLINK                                                               85.28  4 CORNERS REPEATER           

CENTURYLINK                                                             241.76  OFFICE PHONES                

CHASE AUTO & RV                                                     134.16  R&B SUPPLIES                 

CHRISTY LUMBER                                                         96.23  R&B SUPPLIES                 

COMMUNITY YOUTH INVOLVED INC                  1666.67  MARCH 2019 SUPPORT           

CONNECTING POINT                                                   280.00  OFFICE MAINTENANCE           

COWBOY COUNTRY STORES PIERRE                       88.50  FUEL                         

PEGGY DOUGHERTY                                                   330.00  TREAS HEALTH INSUR           

DAVE DUNN                                                                   772.70  CRT APPT ATTRNY                       

EDDIE'S TRUCK SALES                                                  92.01  R&B SUPPL-T9                 

FASTENAL COMPANY                                                   37.90  R&B SUPPLIES-SHOP/G3/2502    

FIRST NATIONAL BANK                                                33.00  ANNUAL SAFE DEPOSIT BOX FEE  

FLEET SERVICES                                                         1305.32  FUEL                         

FORT PIERRE CITY                                                          92.51  CHN/EXT COPIER LEASE & COPIES

FORT PIERRE CITY                                                      3497.35  UTILITIES

FORT PIERRE CITY                                                      6907.15  DUE TO CITY OF FORT PIERRE                   

FOX YOUNGBERG & LEWNO PC                                195.32  MENTALLY ILL                 

ROGER A FULLER                                                          330.00  DOE HEALTH INSUR             

GOLDEN WEST TELECOMMUNICATIONS               334.04  E-911                        

GROSSENBURG IMPLEMENT OF PIERR                     28.08  R&B SUPPL                    

HOGEN'S HARDWARE HANK                                      186.44  R&B SUPPL                    

HUGHES COUNTY FINANCE OFFICE                      8165.20  JAN 19 JAIL BILL/MENTALLY ILL

INLAND TRUCK PARTS                                                159.33  R&B REPAIR & MAINT/SUPPL     

JC OFFICE SUPPLIES                                                       52.74  R&B OFFICE SUPPL              

JIM HAWK TRUCK TRAILERS INC                             632.00  R&B SUPPL-T2 & T3            

LAWSON PRODUCTS INC                                             162.96  R&B REPAIR & MAINT/SUPPL     

LEWIS & CLARK BHS                                                     165.00  MENTALLY ILL PROF SRVC       

LUCY LEWNO                                                                    81.50  MENTALLY ILL PROF SRVC       

LYNN'S DAKOTAMART                                                  13.99  R&B SHOP SUPPL               

LYNN'S DAKOTAMART                                                  30.97  GOVT BLDG SUPPL/MAINT        

THOMAS P MAHER                                                        730.53  FEB 2019 EXPENSES            

MARCO                                                                             441.67  COPIER LEASE & COPIES        

MICRO-FIX COMPUTERS                                              145.00  W&P REPAIR                   

MICROFILM IMAGING SYSTEMS INC                       770.00  ROD SCANNER LEASE JAN/FEB    

MIDCONTINENT COMMUNICATION                         250.73  OFFICE INTERNET              

MONTANA-DAKOTA UTILITIES CO                          482.17  COURTHOUSE NATURAL GAS       

MONTANA-DAKOTA UTILITIES CO                          839.02  COUNTY SHOPS NATURAL GAS     

MORRIS INC                                                                    234.86  R&B SUPPL-SHOP/G3            

NAPA                                                                                  12.87  R&B SUPPL-T6                 

NORTHERN SAFETY TECHNOLOGY INC                 134.40  R&B SUPPL - T9               

CITY OF PIERRE                                                             110.00  MEDICAL DIRECTOR JAN 19      

PITNEY BOWES                                                            2082.10  OFFICE POSTAGE               

PITNEY BOWES INC                                                        30.95  AUD SUPPL                    

POWERPLAN                                                                   287.46  R&B SUPPL - G7               

PAT PRINCE                                                                       16.43  R&B REIMB                    

JERRY RADA                                                                   330.00  R&B HEALTH INSUR             

ROBINS WATER CONDITIONING INC                         12.00  COUNTY SHOP SUPPL            

RUNNINGS SUPPLY INC                                                  8.15  FAIRGROUNDS REPAIR & MAINT   

RUNNINGS SUPPLY INC                                            1281.98  R&B SUPPL                    

STANLEY COUNTY TREASURER                                66.63  DISTRESS WARRANT #9891       

BRAD A SCHREIBER                                                    621.25  CRT APPT ATTRNY      

SD DEPT OF CORRECTIONS                                       159.38  GOVT BLDG MAINT

SD DEPT OF REVENUE                                             79454.98  MV/VITALS/MENTAL ILLNESS             

SD FEDERAL PROPERTY AGENCY                          1219.00  SHOP SUPPL                   

SD ASSN OF COUNTY COMMISSIONER                    150.00  2019 CNTY COMM-WELFARE WRKSP

SD ASSOC OF COUNTY OFFICIALS                            200.00  2019 NEW OFFICIALS WRKSHP

SD ASSOC OF COUNTY OFFICIALS                            120.00  ROD M/P FUND    

SD PUBLIC ASSURANCE ALLIANCE                      54639.87  2019 LIABILITY INSURANCE     

KARA SEMMLER                                                          1381.80  CRT APPT ATTRNY                  

SERVALL UNIFORM/LINEN CO                                     72.68  R&B MAINT                    

SERVALL UNIFORM/LINEN CO                                       3.33  CRTHSE SUPPL

STANLEY COUNTY SCHOOL DISTRICT                  8948.30  DUE TO SC SCHOOL                 

KATIE J THOMPSON                                                     1278.56  CRT APPT ATTRNY         

TITAN MACHINERY                                                          36.09  R&B SUPPL - G1               

US POSTAL SERVICE                                                        46.00  FAIRGROUNDS PO BOX SRVC FEE  

WW TIRE SERVICE INC                                                  829.66  R&B RPR&MNT/SPPL-P2/P10/CT/T9

YANKTON COUNTY SHERIFF'S DEPT                           50.00  SHERIFFS FEE                 

ZANDER AUTO PARTS                                                    251.76  R&B SUPPL-D7/P10/T5/T9/SHOP  

 

                   

Auditor’s Account with the Treasurer:

February 2019

Cash on hand – $914.03

Checks, less than 3 days - $22,959.63

Bad Check - $93.60

Postage - $100.00

Petty Cash - $215.00

First National Bank - $227,094.21

MKKT Account – First National Bank - $2,586,461.40

MKKT Account – Dakota Prairie Bank - $69,886.62

SD FIT - $6,132.38

Total - $2,913,856.87

 

Register of Deeds:

Regular Fees February 2019 - $2,088.72

Transfer Fees February 2019 - $1,659.00

 

Treasurer and Auditor Report: Treasurer Peggy Dougherty presented the Commissioners with the Treasurers report, February bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the Budget Expenditure Report showing each department’s expenses as of January 31, 2019, and the Outstanding Disbursements by account & budget remaining as of March 4, 2019.

 

Executive Session – Personnel – SDCL 1-25-2(1):  Motion by Dennis Booth, second by Sonny Harrowa, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 5:08 P.M. All voted Aye. Motion Carried

 

Chairman Iversen declared to reconvene at 5:25 P.M.

 

Abatement: Motion by Sonny Harrowa, second by Dennis Booth, to approve Abatement Record #9035 in the amount of $158.73, as mobile home has been moved from Stanley County. All voted Aye. Motion Carried.

 

Motion by Craig Heller, second by Sonny Harrowa, to approve Abatement Record #7408 in the amount of $1,600.18, as owner is eligible for disabled veteran exemption. All voted Aye. Motion Carried.

 

Motion by Craig Heller, second by Dennis Booth to deny Abatement Record #’s 9787, 9788, 9789, 9781, 9783, 9785, 9304, 9305, 9308 and 9311, as these do not qualify for abatement status. All voted Aye. Motion Carried.

 

Fairgrounds:  Scott Deal informed the Commission of improvement goals, including the parking lot west of the Grandstand; sound system for the arenas; panels, stall fronts, chutes and panels to finish behind the crows nest and the stalls in the barns. The quotes received for these improvements total $395,000.00. Scott received a quote for all the electrical updates, but it is too high, he will get quotes from other contractors.

 

Scott is searching for a grant to help with the agricultural aspect of the fairgrounds. He received a signed contract from Horse Nation Indian Relay, 20 teams with 6 horses per team, for 5 days. The Bellamy Brothers will perform July 27, 2019. BLM is bringing in 50 head of horses and burros for adoption. Scott has not heard anything regarding the horse races.

 

SDDOT – Highway 14/34, Hayes Paving: Motion by Sonny Harrowa, second by Mike Kenzy, to accept and approve Chairman Iversen to sign Joint Powers Agreement. All voted Aye. Motion Carried.

 

Highway Department:  Lee Smith presented the Commissioners with a report of the work completed by the highway department for the month of February, which entails a lot of snow and ice removal, as well as service and maintenance on the equipment and trucks. They are trying to keep up with the snow removal, everything is full. Lee has talked with his department about using the push-Cat, but they would like to hold off if possible, as fences will end up being torn out.

 

Soil Stabilization is the permanent physical and chemical alteration of soils and aggregates to enhance their engineering properties, thus improving the load bearing capacity of a sub-grade or sub-base to support pavements and foundations. Louisa Construction contacted Lee regarding Cut Across Road. They feel this would improve the road, it will hold the road together but it is not a dust control. The Highway Department would haul in gravel, then the construction contractor would water it, pack it and apply the stabilizing agents. The Commissioners would like to see a finished road before they make a decision.

 

Lee and Commissioner Harrowa attended the annual Weed & Pest Conference.

Upcoming Workshops: Oahe District Meeting, County Commissioner, New Officials and Welfare Official Workshop and County Highway Short-Course Conference, Courthouse Security Meeting

 

Easter Closing: Governor Noem has declared State Government offices closed Friday, April 19 and Monday, April 22, 2019 in observance of the Easter Holiday. Stanley County Courthouse follows State closings and will be closed also.

 

Executive Session – Care of Poor – SDCL 28-13-1: Motion by Mike Kenzy, second by Craig Heller, to go into Executive Session-Care of Poor-SDCL 28-13-1 at 6:37 P.M. All voted Aye. Motion Carried.

 

Chairman Iversen declared to reconvene at 6:42 P.M.

 

Motion by Craig Heller, second by Sonny Harrowa, to approve Care of Poor Case #9346 in the amount of $4,158.38. All voted Aye. Motion Carried.

 

Executive Session – Personnel – SDCL 1-25-2(1): Motion by Mike Kenzy, second by Sonny Harrowa, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 6:43 P.M. All voted Aye. Motion Carried.

 

Chairman Iversen declared to reconvene at 7:07 P.M.

 

Executive Session – Personnel – SDCL 1-25-2(1): Motion by Dennis Booth, second by Craig Heller, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 7:09 P.M. All voted Aye. Motion Carried.

 

Chairman Iversen declared to reconvene at 7:12 P.M.

 

Discussion: Chairman Iversen informed the Commission that per Legislative Audits, the County needs to transfer funds from the General Unassigned Fund Balance to other Fund Balances. Auditor Burtch would like to transfer funds into Fire Fighting Fund as the County budget for fire fighting exceeds the mill levee, Emergency Management & Disaster Fund as there isn’t a mill levee and the funds need to come from General Fund, and Courthouse Building Fund since the County purchased the new highway shop, that Fund balance is low.

 

With the purchase of the new highway shop, the County will need to purchase new fuel tanks. And, before the County sells the old highway shop property, the old fuel tanks need to be removed and the area needs to be cleaned. The Commission discussed options for selling the property, sealed bids or auction.

 

Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 7:26 P.M. All voted Aye. Motion Carried.

 

ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                               Dana Iversen, Chairman


Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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