January 8, 2019

STANLEY COUNTY COMMISSION

MINUTES

January 8, 2019

 

The regular meeting of the Stanley County Commission was called to order at 5:00 P.M.(CST) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy and Craig Heller present. Commissioner Sonny Harrowa was absent. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Deputy Treasurer Susan Freeman, Fairgrounds Manager Scott Deal, Highway Superintendent Lee Smith, Legislative Auditor Terry Zell, Kathy Heiss and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA: Motion by Dennis Booth, second by Mike Kenzy, to approve the Agenda. All voted Aye. Motion Carried.

 

MINUTES:  Motion by Mike Kenzy, second by Craig Heller, to approve December 4, 2018, and December 27, 2018, Minutes. All Voted Aye. Motion Carried.

 

All business having been transacted for 2018, Motion by Craig Heller, second by Dennis Booth, to adjourn business for 2018. All voted Aye. Motion Carried.

 

The Board convened for the first meeting of 2019 at 5:02 P.M. (CST).

 

ORGANIZATION OF BOARD: Nomination by Dennis Booth, second by Craig Heller, to nominate Dana Iversen for Chairman 2019.  Motion by Dennis Booth, second by Craig Heller, to cease nominations and a unanimous ballot be cast for Dana Iversen as Chairman 2019. All voted Aye. Motion Carried.

 

Nomination by Dana Iversen, second by Mike Kenzy, to nominate Sonny Harrowa for Vice-Chairman 2019.  Motion by Dana Iversen, second by Mike Kenzy, to cease nominations and a unanimous ballot be cast for Sonny Harrowa as Vice-Chairman 2019. All voted Aye. Motion Carried.

 

CLAIMS:  Motion by Craig Heller, second by Mike Kenzy, to approve Claims as presented. All Voted Aye. Motion Carried.

 

AMERICAN MEDICAL RESPONSE INC                     1237.50  DEC 2018 BILLING SUBSIDY     

AT&T MOBILITY                                                           1145.87  CELL PHONES                  

AVERA OCCUPATIONAL MEDICINE MI                      78.00  R&B PROFESSIONAL SERVICES    

BOTTOM LINE WELDING                                              228.10  FAIRGROUNDS REPAIRS & MAINT  

PHILENA BURTCH                                                            10.28  AUD SUPPL REIMB              

BUTLER MACHINERY CO                                             100.72  R&B SUPPLIES/REPAIR & MAINT  

WICK COMMUNICATIONS                                            215.29  GENERAL ELEC/11-8 MIN        

CENTRAL SD ENHANCEMENT DISTRIC                  6301.96  2019 MEMBERSHIP DUES         

COMMTECH                                                                     202.00  GOVT BLDG REPAIR & MAINT     

COMMUNITY YOUTH INVOLVED INC                     1666.67  JAN 2019 MONTHLY SUPPORT     

CONNECTING POINT                                                      404.00  SERVER MAINTENANCE           

CONNECTING POINT                                                        72.50  ROD MAINT                    

DAKOTA DATA SHRED                                                    38.75  AUD MAINT                    

SCOTT DEAL                                                                     169.21  FAIRGROUNDS REIMB-TRAVEL     

PEGGY DOUGHERTY                                                      333.75  TREAS HEALTH INSR/SUPPL REMBR

FASTENAL COMPANY                                                     77.20  R&B SUPPLIES                 

FLEET SERVICES                                                             500.83  FUEL                          

FORT PIERRE FIRE DEPT                                           16250.00  1ST QTR PAYMENT 2019         

FORT PIERRE CITY                                                           59.88  EXT COPIER LEASE & COPIES    

FORT PIERRE CITY                                                       2629.90  DEC 2018 UTILITIES           

FOUR CORNERS FIRE DEPTMENT                             5000.00  1ST QTR PAYMENT 2019         

FRIMAN OIL & GAS CO INC                                            40.20  FAIRGROUNDS REPAIR & MAINT   

ROGER A FULLER                                                           330.00  DOE HEALTH INSURANCE         

GOLDEN WEST TELECOMMUNICATIONS                 334.04  E-911                         

HUGHES CO EMERGENCY & DISASTER                    300.00  2019 ANTENNA SITE LEASE      

THOMAS P MAHER                                                       5437.33  DEC 2018 EXPENSES            

MIDCONTINENT COMMUNICATION                          250.73  OFFICE INTERNET              

MONTANA-DAKOTA UTILITIES CO                           196.94  COUNTY SHOP NATURAL GAS      

MONTANA-DAKOTA UTILITIES CO                           323.72  COURTHOUSE NATURAL GAS       

PAZOUR CATTLE COMPANY LLC                              817.92  MV REFUND                    

PITNEY BOWES                                                                 75.74  OFFICE POSTAGE               

JERRY RADA                                                                    330.00  R&B HEALTH INSURANCE         

ROBINS WATER CONDITIONING INC                          32.10  R&B SUPPLIES                 

RUNNINGS SUPPLY INC                                                219.88  R&B SUPPLIES/REPAIR & MAINT  

RUNNINGS SUPPLY INC                                                806.64  FAIRGROUNDS REPAIR & MAINT   

STANLEY COUNTY LAW ENFORCEMENT            62720.25  1ST QTR PAYMENT 2019         

DEAN SCHAEFER COURT REPORTING                        60.00  MENTALLY ILL PROF SERVICES   

SD DEPARTMENT OF HEALTH                                   1563.50  1ST QTR 2019 CHN             

SDML WORKERS COMPENSATION FUND              22019.13  WORKERS COMP 2019            

SERVALL UNIFORM/LINEN CO                                       39.00  R&B MAINT                    

KATIE J THOMPSON                                                         188.00  CRT APPT ATTRNY                       

TITAN MACHINERY                                                           46.50  R&B SUPPLIES                 

VERENDRYE MUSEUM                                                   875.00  1ST QTR PAYMENT 2019         

WW TIRE SERVICE INC                                                   101.42  FAIRGROUNDS REPAIRS & MAINT  

WW TIRE SERVICE INC                                                   559.80  R&B SUPPLIES/REPAIR & MAINT  

ZANDER AUTO PARTS                                                    593.43  R&B SUPPLIES                 

ZANDER AUTO PARTS                                                    576.96  FAIRGROUNDS REPAIR & MAINT   

 

Auditor’s Account with the Treasurer:

December 2018

Cash on hand – 702.24

Checks, less than 3 days - $6,638.97

Postage - $100.00

Petty Cash - $215.00

Bad Checks - $93.60

First National Bank - $33,255.63

MKKT Account – First National Bank - $2,602,165.10

MKKT Account – Dakota Prairie Bank - $69,788.79

SD FIT - $6,103.01

Total - $2,719,062.34

 

Register of Deeds:

Regular Fees December 2018 - $2,236.42

Transfer Fees December 2018 - $3,738.50

 

Treasurer & Auditor Report: Deputy Treasurer Susan Freeman presented the Commissioners with Treasurer report, December bank statement and daily cash, delinquent real estate and mobile home taxes, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the November Budget Expenditure Report showing each department’s expenses as of November 30, 2018, and Outstanding Disbursements as of January 7, 2019.

 

Kathy Heiss presented the Commissioners with her concerns regarding property taxes on a City owned drainage ditch. Kathy also feels she is being taxed for land that she doesn’t own.

 

Before the drainage ditch was created, there should have been an easement agreement signed between the land owner and the City. The Commission advised Kathy to contact the City for the plans and agreement. They also advised that if she feels she shouldn’t be responsible for paying taxes on certain sections of land, she needs to discuss it with the County Director of Equalization.

 

Legislative Audits: Terry Zell presented the Commission with an overview of the audit report for 2016-2017. The Commission will receive the final audit report when it is completed.

 

Fairgrounds:  Scott Deal informed the Commissioners the New Year’s Eve bull riding went well and they are in talks for New Years’ Eve 2019. Scott spoke to John Deere regarding the rental of a tractor for the season.

 

The fairgrounds received one cost estimate for WiFi services at the Grandstand (inside and outside), as well as the Schomer barn and all the buildings in between. Discussion has been tabled.

 

Scott has talked to both local lumber yards regarding rough lumber to fix stalls and other repairs around the fairgrounds.

 

Highway Department:  Lee Smith presented to the Commissioners a report of work performed by the Highway Department for the month of December, 2018. They have repaired cattle guards, put up snow fence, haul and lay gravel on various roads and sign maintenance. They have also been working on the Caterpillar dozer, which is finished. All the motor graders are ready for snow removal. The Highway Department should be moved into the new county shop by the end of January.

 

Board Appointments: All boards to remain the same as 2018.

 

Designation of Official Bank Depositories – Resolution 2019-02:  Motion by Craig Heller, second by Mike Kenzy, to adopt Resolution 2019-02, designating Bank Depositories. All voted Aye. Motion Carried.

 

RESOLUTION 2019-02

DESIGNATING BANK DEPOSITORIES

 

BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for 2019 will be as follows:  American Bank & Trust, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.

 

Dated this 8th day of January 2019.

 

ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                   Dana Iversen, Chairman

 

Designation of Official Newspaper – Resolution 2019-03:  Motion by Dennis Booth, second by Craig Heller, to adopt Resolution 2019-03, designating Official Newspaper. All voted Aye. Motion Carried.

 

RESOLUTION 2019-03

DESIGNATING OFFICIAL NEWPAPER

 

WHEREAS, the law requires that an official newspaper be designated for the county.

 

NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for 2019 be the Capital Journal.

 

Dated this 8th day of January, 2019.

 

Attest:                                                              BOARD OF STANLEY COUNTY COMMISSIONERS

(SEAL)

Philena Burtch, Auditor                                   Dana Iversen, Chairman

 

Designation of Official Places of Sale:  Motion by Mike Kenzy, second by Craig Heller, to designate the Courthouse, Fairgrounds and County Shop, as official places of sale for Stanley County. All voted Aye. Motion Carried.

 

Designation of Department Purchase Policy: Department purchase policy requires all Departments to receive Commission approval for purchases over $500.00. The Highway Department needs Commission approval over $15,000.00 for fuel.

 

Resolution for Salaries and Wages – Resolution 2019-01: Motion by Dennis Booth, second by Craig Heller, to approve Salary and Wage Resolution 2019-01. All voted Aye. Motion Carried.

 

SALARY RESOLUTION 2019-01

WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.

THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners, that the salary of all new employees be set upon hiring.  Judges and Clerks of Elections, $12.00 per hour, $12.00 for Election schooling, plus mileage for rural Election workers;  Mileage rate for all county employees, 42 cents per mile;  Commissioners have the option of participation in the health insurance plan at their own expense. 

BE IT FURTHER RESOLVED that all highway maintenance employees will work four (4), 10-hour days.

The following salaries shall be paid effective first payroll of 2019:  Dennis Booth, Commissioner, $10,271.88; Michael Kenzy, Commissioner, $10,271.88; Sonny Harrowa, Commissioner, $10,271.88; Dana Iversen, Commissioner, $10,271.88; Craig Heller, Commissioner, $10,271.88; Thomas P. Maher, States Attorney, $48,027.20; Philena Burtch, Auditor, $48,027.20; Peggy Dougherty, Treasurer, $48,027.20; Beverly Stoeser, Register of Deeds, $48,027.20; Lee Smith, Highway Superintendent, $58,269.70; Roger Fuller, Director of Equalization, $57,312.29; Scott Deal, Fairgrounds Manager/Maintenance, $49,207.20; Weed & Pest Supervisor, $7,167.68; Weed & Pest Secretary, $832.00.

The following salaries shall be paid effective first payroll of 2019:  Ricky Sass, Custodian, $16.96 per hour; Sarah Furnival, Deputy Auditor, $15.89 per hour; Susan Freeman, Deputy Treasurer, $16.42 per hour; Nancy Dewell, Assistant Director of Equalization, $16.53 per hour; Bonnie Nickels, CHN Secretary, $16.53 per hour; Keva Briggs, Highway Bookkeeper, $16.40 per hour; Thomas Richardson, Highway Foreman, $19.79 per hour; Jerry Rada, Equipment Operator, $19.03 per hour; Patrick Prince, Equipment Operator/Truck Driver, $19.03 per hour; Kirby O’Dea, Truck Driver, $18.67 per hour; Justin Jones, Truck Driver/Equipment Operator, $18.82 per hour; Nathan McMillin, Truck Driver/Equipment Operator, $18.74 per hour; Keanan Fischer, Truck Driver/Equipment Operator, $17.67 per hour; Leasa McFarling, States Attorney Secretary, $17.00 per hour; Jill Caauwe, States Attorney Secretary, $17.00 per hour; Jackie Husted, Extension Assistant, $18.04 per hour; Highway Seasonal, $20.00 per hour.

Dated this 8th day of January 2019.

ATTEST:                                                      BOARD of STANLEY COUNTY COMMISSIONERS

     (SEAL)

Philena Burtch, Auditor                                 Dana Iversen, Chairman

 

Resolution for Burial and Funeral Assistance – Resolution 2019-04: Motion by Craig Heller, second by Mike Kenzy, to approve Burial and Funeral Assistance Resolution 2019-04. All voted Aye. Motion Carried.

 

RESOLUTION 2019-04

BURIAL AND FUNERAL ASSISTANCE

 

For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17

 

BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows:  Two Thousand Dollars ($2,000.00) burial fees and the opening and closing of the grave.

 

Any requests for County burial assistance shall be made prior to the services, whenever practical.  It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death if it is not possible for the entire Board to meet prior to the time of the internment.

 

BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.

 

BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2019.

 

Dated this 8th day of January, 2019.

 

ATTEST:                                                                        Stanley County Board of Commissioners

     (SEAL)

Philena Burtch, Auditor                                                  Dana Iversen, Chairman

 

Resolution for Claims – Resolution 2019-05: Motion by Sonny Harrowa, second by Dennis Booth, to approve Claims Resolution 2019-05. All voted Aye. Motion Carried.

 

RESOLUTION 2019-05

CLAIMS

 

WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and

 

WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and

 

WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;

 

NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.

 

Dated this 8th day of January, 2019.

 

ATTEST:                                                                    Stanley County Board of Commissioners

     (SEAL)

Philena Burtch, Auditor                                              Dana Iversen, Chairman

 

Resolution for Travel and Conference – Resolution 2019-06: Motion by Dennis Booth, second by Craig Heller, to approve Travel and Conference Resolution 2019-06. All voted Aye. Motion Carried.

 

RESOLUTION 2019-06

TRAVEL AND CONFERENCE

 

WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per SDCL 7-7-25; and

           

WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;

           

NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $32.00 per day for meals.  Meals are reimbursed when overnight travel is required at $6.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $11.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $15.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.).  There shall be no reimbursement for meals when they are provided as part of the meeting.  Mileage shall be at the state rate of $0.42 per mile.  Motel rooms shall be paid at actual cost.

           

Dated this 8th day of January, 2019.

 

ATTEST:                                                         STANLEY COUNTY BOARD OF COMMISSIONERS

     (SEAL)

Philena Burtch, Auditor                                   Dana Iversen, Chairman

 

County Server: The County Server is having issues due to its age. Auditor Burtch is getting prices for a new system. However, since it is not budgeted for 2019 she will have a managed service that will monitor the equipment to keep the server up and running and if there are detected issues, to resolve prior to a failure issue occurring.

 

Upcoming Workshops: Annual Report Workshop

 

Adjournment: Motion by Dennis Booth, second by Craig Heller, to adjourn at 7:22 P.M. All voted Aye. Motion Carried.

 

ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                   Dana Iversen, Chairman


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08 E 2nd Avenue
Fort Pierre, SD 57532
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