January 8, 2019
STANLEY COUNTY COMMISSION
MINUTES
January 8, 2019
The regular meeting of the Stanley County Commission was called to order at 5:00 P.M.(CST) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy and Craig Heller present. Commissioner Sonny Harrowa was absent. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Deputy Treasurer Susan Freeman, Fairgrounds Manager Scott Deal, Highway Superintendent Lee Smith, Legislative Auditor Terry Zell, Kathy Heiss and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Dennis Booth, second by Mike Kenzy, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Mike Kenzy, second by Craig Heller, to approve December 4, 2018, and December 27, 2018, Minutes. All Voted Aye. Motion Carried.
All business having been transacted for 2018, Motion by Craig Heller, second by Dennis Booth, to adjourn business for 2018. All voted Aye. Motion Carried.
The Board convened for the first meeting of 2019 at 5:02 P.M. (CST).
ORGANIZATION OF BOARD: Nomination by Dennis Booth, second by Craig Heller, to nominate Dana Iversen for Chairman 2019. Motion by Dennis Booth, second by Craig Heller, to cease nominations and a unanimous ballot be cast for Dana Iversen as Chairman 2019. All voted Aye. Motion Carried.
Nomination by Dana Iversen, second by Mike Kenzy, to nominate Sonny Harrowa for Vice-Chairman 2019. Motion by Dana Iversen, second by Mike Kenzy, to cease nominations and a unanimous ballot be cast for Sonny Harrowa as Vice-Chairman 2019. All voted Aye. Motion Carried.
CLAIMS: Motion by Craig Heller, second by Mike Kenzy, to approve Claims as presented. All Voted Aye. Motion Carried.
AMERICAN MEDICAL RESPONSE INC 1237.50 DEC 2018 BILLING SUBSIDY
AT&T MOBILITY 1145.87 CELL PHONES
AVERA OCCUPATIONAL MEDICINE MI 78.00 R&B PROFESSIONAL SERVICES
BOTTOM LINE WELDING 228.10 FAIRGROUNDS REPAIRS & MAINT
PHILENA BURTCH 10.28 AUD SUPPL REIMB
BUTLER MACHINERY CO 100.72 R&B SUPPLIES/REPAIR & MAINT
WICK COMMUNICATIONS 215.29 GENERAL ELEC/11-8 MIN
CENTRAL SD ENHANCEMENT DISTRIC 6301.96 2019 MEMBERSHIP DUES
COMMTECH 202.00 GOVT BLDG REPAIR & MAINT
COMMUNITY YOUTH INVOLVED INC 1666.67 JAN 2019 MONTHLY SUPPORT
CONNECTING POINT 404.00 SERVER MAINTENANCE
CONNECTING POINT 72.50 ROD MAINT
DAKOTA DATA SHRED 38.75 AUD MAINT
SCOTT DEAL 169.21 FAIRGROUNDS REIMB-TRAVEL
PEGGY DOUGHERTY 333.75 TREAS HEALTH INSR/SUPPL REMBR
FASTENAL COMPANY 77.20 R&B SUPPLIES
FLEET SERVICES 500.83 FUEL
FORT PIERRE FIRE DEPT 16250.00 1ST QTR PAYMENT 2019
FORT PIERRE CITY 59.88 EXT COPIER LEASE & COPIES
FORT PIERRE CITY 2629.90 DEC 2018 UTILITIES
FOUR CORNERS FIRE DEPTMENT 5000.00 1ST QTR PAYMENT 2019
FRIMAN OIL & GAS CO INC 40.20 FAIRGROUNDS REPAIR & MAINT
ROGER A FULLER 330.00 DOE HEALTH INSURANCE
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
HUGHES CO EMERGENCY & DISASTER 300.00 2019 ANTENNA SITE LEASE
THOMAS P MAHER 5437.33 DEC 2018 EXPENSES
MIDCONTINENT COMMUNICATION 250.73 OFFICE INTERNET
MONTANA-DAKOTA UTILITIES CO 196.94 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 323.72 COURTHOUSE NATURAL GAS
PAZOUR CATTLE COMPANY LLC 817.92 MV REFUND
PITNEY BOWES 75.74 OFFICE POSTAGE
JERRY RADA 330.00 R&B HEALTH INSURANCE
ROBINS WATER CONDITIONING INC 32.10 R&B SUPPLIES
RUNNINGS SUPPLY INC 219.88 R&B SUPPLIES/REPAIR & MAINT
RUNNINGS SUPPLY INC 806.64 FAIRGROUNDS REPAIR & MAINT
STANLEY COUNTY LAW ENFORCEMENT 62720.25 1ST QTR PAYMENT 2019
DEAN SCHAEFER COURT REPORTING 60.00 MENTALLY ILL PROF SERVICES
SD DEPARTMENT OF HEALTH 1563.50 1ST QTR 2019 CHN
SDML WORKERS COMPENSATION FUND 22019.13 WORKERS COMP 2019
SERVALL UNIFORM/LINEN CO 39.00 R&B MAINT
KATIE J THOMPSON 188.00 CRT APPT ATTRNY
TITAN MACHINERY 46.50 R&B SUPPLIES
VERENDRYE MUSEUM 875.00 1ST QTR PAYMENT 2019
WW TIRE SERVICE INC 101.42 FAIRGROUNDS REPAIRS & MAINT
WW TIRE SERVICE INC 559.80 R&B SUPPLIES/REPAIR & MAINT
ZANDER AUTO PARTS 593.43 R&B SUPPLIES
ZANDER AUTO PARTS 576.96 FAIRGROUNDS REPAIR & MAINT
Auditor’s Account with the Treasurer:
December 2018
Cash on hand – 702.24
Checks, less than 3 days - $6,638.97
Postage - $100.00
Petty Cash - $215.00
Bad Checks - $93.60
First National Bank - $33,255.63
MKKT Account – First National Bank - $2,602,165.10
MKKT Account – Dakota Prairie Bank - $69,788.79
SD FIT - $6,103.01
Total - $2,719,062.34
Register of Deeds:
Regular Fees December 2018 - $2,236.42
Transfer Fees December 2018 - $3,738.50
Treasurer & Auditor Report: Deputy Treasurer Susan Freeman presented the Commissioners with Treasurer report, December bank statement and daily cash, delinquent real estate and mobile home taxes, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the November Budget Expenditure Report showing each department’s expenses as of November 30, 2018, and Outstanding Disbursements as of January 7, 2019.
Kathy Heiss presented the Commissioners with her concerns regarding property taxes on a City owned drainage ditch. Kathy also feels she is being taxed for land that she doesn’t own.
Before the drainage ditch was created, there should have been an easement agreement signed between the land owner and the City. The Commission advised Kathy to contact the City for the plans and agreement. They also advised that if she feels she shouldn’t be responsible for paying taxes on certain sections of land, she needs to discuss it with the County Director of Equalization.
Legislative Audits: Terry Zell presented the Commission with an overview of the audit report for 2016-2017. The Commission will receive the final audit report when it is completed.
Fairgrounds: Scott Deal informed the Commissioners the New Year’s Eve bull riding went well and they are in talks for New Years’ Eve 2019. Scott spoke to John Deere regarding the rental of a tractor for the season.
The fairgrounds received one cost estimate for WiFi services at the Grandstand (inside and outside), as well as the Schomer barn and all the buildings in between. Discussion has been tabled.
Scott has talked to both local lumber yards regarding rough lumber to fix stalls and other repairs around the fairgrounds.
Highway Department: Lee Smith presented to the Commissioners a report of work performed by the Highway Department for the month of December, 2018. They have repaired cattle guards, put up snow fence, haul and lay gravel on various roads and sign maintenance. They have also been working on the Caterpillar dozer, which is finished. All the motor graders are ready for snow removal. The Highway Department should be moved into the new county shop by the end of January.
Board Appointments: All boards to remain the same as 2018.
Designation of Official Bank Depositories – Resolution 2019-02: Motion by Craig Heller, second by Mike Kenzy, to adopt Resolution 2019-02, designating Bank Depositories. All voted Aye. Motion Carried.
RESOLUTION 2019-02
DESIGNATING BANK DEPOSITORIES
BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for 2019 will be as follows: American Bank & Trust, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.
Dated this 8th day of January 2019.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
Designation of Official Newspaper – Resolution 2019-03: Motion by Dennis Booth, second by Craig Heller, to adopt Resolution 2019-03, designating Official Newspaper. All voted Aye. Motion Carried.
RESOLUTION 2019-03
DESIGNATING OFFICIAL NEWPAPER
WHEREAS, the law requires that an official newspaper be designated for the county.
NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for 2019 be the Capital Journal.
Dated this 8th day of January, 2019.
Attest: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
Designation of Official Places of Sale: Motion by Mike Kenzy, second by Craig Heller, to designate the Courthouse, Fairgrounds and County Shop, as official places of sale for Stanley County. All voted Aye. Motion Carried.
Designation of Department Purchase Policy: Department purchase policy requires all Departments to receive Commission approval for purchases over $500.00. The Highway Department needs Commission approval over $15,000.00 for fuel.
Resolution for Salaries and Wages – Resolution 2019-01: Motion by Dennis Booth, second by Craig Heller, to approve Salary and Wage Resolution 2019-01. All voted Aye. Motion Carried.
SALARY RESOLUTION 2019-01
WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.
THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners, that the salary of all new employees be set upon hiring. Judges and Clerks of Elections, $12.00 per hour, $12.00 for Election schooling, plus mileage for rural Election workers; Mileage rate for all county employees, 42 cents per mile; Commissioners have the option of participation in the health insurance plan at their own expense.
BE IT FURTHER RESOLVED that all highway maintenance employees will work four (4), 10-hour days.
The following salaries shall be paid effective first payroll of 2019: Dennis Booth, Commissioner, $10,271.88; Michael Kenzy, Commissioner, $10,271.88; Sonny Harrowa, Commissioner, $10,271.88; Dana Iversen, Commissioner, $10,271.88; Craig Heller, Commissioner, $10,271.88; Thomas P. Maher, States Attorney, $48,027.20; Philena Burtch, Auditor, $48,027.20; Peggy Dougherty, Treasurer, $48,027.20; Beverly Stoeser, Register of Deeds, $48,027.20; Lee Smith, Highway Superintendent, $58,269.70; Roger Fuller, Director of Equalization, $57,312.29; Scott Deal, Fairgrounds Manager/Maintenance, $49,207.20; Weed & Pest Supervisor, $7,167.68; Weed & Pest Secretary, $832.00.
The following salaries shall be paid effective first payroll of 2019: Ricky Sass, Custodian, $16.96 per hour; Sarah Furnival, Deputy Auditor, $15.89 per hour; Susan Freeman, Deputy Treasurer, $16.42 per hour; Nancy Dewell, Assistant Director of Equalization, $16.53 per hour; Bonnie Nickels, CHN Secretary, $16.53 per hour; Keva Briggs, Highway Bookkeeper, $16.40 per hour; Thomas Richardson, Highway Foreman, $19.79 per hour; Jerry Rada, Equipment Operator, $19.03 per hour; Patrick Prince, Equipment Operator/Truck Driver, $19.03 per hour; Kirby O’Dea, Truck Driver, $18.67 per hour; Justin Jones, Truck Driver/Equipment Operator, $18.82 per hour; Nathan McMillin, Truck Driver/Equipment Operator, $18.74 per hour; Keanan Fischer, Truck Driver/Equipment Operator, $17.67 per hour; Leasa McFarling, States Attorney Secretary, $17.00 per hour; Jill Caauwe, States Attorney Secretary, $17.00 per hour; Jackie Husted, Extension Assistant, $18.04 per hour; Highway Seasonal, $20.00 per hour.
Dated this 8th day of January 2019.
ATTEST: BOARD of STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
Resolution for Burial and Funeral Assistance – Resolution 2019-04: Motion by Craig Heller, second by Mike Kenzy, to approve Burial and Funeral Assistance Resolution 2019-04. All voted Aye. Motion Carried.
RESOLUTION 2019-04
BURIAL AND FUNERAL ASSISTANCE
For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17
BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows: Two Thousand Dollars ($2,000.00) burial fees and the opening and closing of the grave.
Any requests for County burial assistance shall be made prior to the services, whenever practical. It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death if it is not possible for the entire Board to meet prior to the time of the internment.
BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.
BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2019.
Dated this 8th day of January, 2019.
ATTEST: Stanley County Board of Commissioners
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
Resolution for Claims – Resolution 2019-05: Motion by Sonny Harrowa, second by Dennis Booth, to approve Claims Resolution 2019-05. All voted Aye. Motion Carried.
RESOLUTION 2019-05
CLAIMS
WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and
WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and
WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;
NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.
Dated this 8th day of January, 2019.
ATTEST: Stanley County Board of Commissioners
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
Resolution for Travel and Conference – Resolution 2019-06: Motion by Dennis Booth, second by Craig Heller, to approve Travel and Conference Resolution 2019-06. All voted Aye. Motion Carried.
RESOLUTION 2019-06
TRAVEL AND CONFERENCE
WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per SDCL 7-7-25; and
WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;
NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $32.00 per day for meals. Meals are reimbursed when overnight travel is required at $6.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $11.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $15.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.). There shall be no reimbursement for meals when they are provided as part of the meeting. Mileage shall be at the state rate of $0.42 per mile. Motel rooms shall be paid at actual cost.
Dated this 8th day of January, 2019.
ATTEST: STANLEY COUNTY BOARD OF COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
County Server: The County Server is having issues due to its age. Auditor Burtch is getting prices for a new system. However, since it is not budgeted for 2019 she will have a managed service that will monitor the equipment to keep the server up and running and if there are detected issues, to resolve prior to a failure issue occurring.
Upcoming Workshops: Annual Report Workshop
Adjournment: Motion by Dennis Booth, second by Craig Heller, to adjourn at 7:22 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman