January 8, 2013
STANLEY COUNTY COMMISSION
MINUTES
JANUARY 8, 2013
The regular meeting of the Stanley County Commissioners was called to order at 8:03 a.m. (CST) BY Chairman Booth with Commissioners Marsha Davenport, and Dana Iversen present. Commissioner-Elect Scott Deal, Highway Superintendent Leo Sullivan, Custodian Ricky Sass, State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Auditor Karen Sharp, Director of Equalization Beth Dutt, Deputy Auditor Philena Edwards, Deputy Treasurer Dawn Sass, Emergency Management Director Rob Fines, Darcy Deal, Gary Grittner, Clint Caldwell, Josh Dutt, Clint Caldwell, Lance Nixon, Audrey Jones, Wyatt Harrowa, Dan Etzkorn, Lily Cook, Sharea Holcomb, Megan Morrison, Taylor Sickler and Cheyenne Whaley were also present. Commissioner-Elect Heckenlaible was absent.
Agenda: Motion by Scott, second by Davenport, to adopt the Amended Agenda with the addition of the MOU between SDSU and Hughes, Stanley and Sully Counties. All voted Aye. Motion carried.
Minutes: Motion by Iversen, second by Scott, to approve the minutes of December 20, 2012. All voted Aye.
AUTOMATIC SUPPLEMENT (90/10): Motion by Iversen, second by Scott, to approve automatic supplement to the Road and Bridge Fund in the amount of $141,343.95 to reflect the 90/10 grants money that was received in 2012. All voted Aye. Motion carried.
All business having been transacted for 2012, it was moved by Davenport, second by Iversen, to adjourn. All voted Aye. Motion carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(Seal)
Karen Sharp, Auditor Dennis Booth, Chairman
The Board convened for the first (1st) meeting of 2013.
Oaths of office were taken by Scott Deal, Thomas P. Maher, and Peggy Dougherty. Heckenlaible had taken oath on January 2, 2013.
Scott moved, second by Deal, to nominate Iversen for Chairman and moved nominations cease and a unanimous ballot be cast for Dana Iversen as Chairman for 2013. All voted Aye. Motion carried.
Deal moved, second by Booth, to nominate Brian Scott for Vice Chairman and moved nominations cease and a unanimous ballot be cast for Brian Scott as Vice Chairman. All voted Aye. Motion carried.
WEED AND PEST discussion was had regarding a Supervisor position.
CLAIMS: Motion by Scott, second by Booth, to approve Claims as presented, excluding Xerox for further clarification before payment. All voted Aye. Motion carried.
BINDERTEK 46.51 AUDITORS SUPPLIES
CAPITAL AREA REFUSE LLC 737.00 GARBAGE PICKUP
CENTRAL SD ENHANCEMENT DISTRIC 6,073.68 2013 MEMBERSHIP DUES
CHRISTY LUMBER 123.75 GOV BLDG SUPPLIES
COMMUNITY YOUTH INVOLVED CTR 1,666.67 JANUARY SUPPORT
BOB COVERDALE 56.65 PLANNING & ZONING BRD
COWBOY COUNTRY STORES PIERRE 9.35 DIR OF EQUAL SUPPLIES
D.A.V. CHAPTER 18 600.00 DAV VAN FUND
MARSHA DAVENPORT 40.00 PLANNING & ZONING BRD
PAT DOUGHERTY 47.40 PLANNING & ZONING BRD
FORT PIERRE FIRE DEPT 14,638.75 1ST QRT PAYMENT
FORT PIERRE CITY 1,444.82 UTILITIES
FORT PIERRE CITY 19.01 CHN COPIER LEASE
FORT PIERRE CITY 400.00 COMMISSIONERS MISC
FORT PIERRE CITY 143,567.47 DUE TO CITY OF FORT PIERRE
FORT PIERRE CITY 1,500.10 5% M.V. COLLECTIONS
FORT PIERRE CITY 1,111.00 CITY ROADS
FOUR CORNERS FIRE DEPTMENT 9,520.00 1ST QRT PAYMENT
GOLDEN WEST TELECOMMUNICATIONS 334.04 E 911
HOGEN'S HARDWARE HANK 39.55 GOV BLDG SUPPLIES
LURA KIRKPATRICK 83.30 WEED & PEST BRD TRAVEL
KLEINS OFFICE PLUS 42.66 AUDITORS SUPPLIES
THOMAS P MAHER 2,581.05 STATES ATTRNY EXPNS
MAY ADAM GERDES & THOMPSON LLP 501.50 CRT-APPT ATTORNEY
MONTANA-DAKOTA UTILITIES CO 384.15 GOV BLDG UTILITIES
DAVID NEUHARTH 75.90 WEED & PEST BRD TRAVEL
NYSTROM ELECTRICAL CONTRACTING 76.58 GOV BLDG REPAIRS & MAINT
DARLIS D PERRY 135.00 BLOOD ALCOHOL PHEASANTLAND INDUSTRIES 49.08 MOBILE HOME DECALS
CITY OF PIERRE 110.00 MEDICAL DIRECTOR AGRMNT
QUILL CORPORATION 563.09 AUDITOR AND DOE SUPPLIES RELIABLE OFFICE SUPPLIES 61.82 DOE SUPPLIES
KIP SCOTT 136.90 JUDICIAL TRAVEL/WITNESS
STANLEY COUNTY LAW ENFORCEMENT 48,500.00 1ST-QTR PAYMENT
SD BUREAU OF ADMINISTRATION 11.50 STATE TELEPHONE NETWORK
SD DEPARTMENT OF REVENUE 210.00 SD DEPT OF HEALTH
SD DEPARTMENT OF REVENUE 733.65 ANIMAL DAMAGE CONTROL FUND
SD DEPARTMENT OF REVENUE 57,790.00 MV 54.5%, 1.5%, 2.5% & 3%
SD DEPARTMENT OF REVENUE 120.00 VITALS
SD PUBLIC ASSURANCE ALLIANCE 36,828.08 SDPAA LIABILITY
SDML WORKERS COMPENSATION FUND 14,077.69 WORKERS COMP
SDSU EXTENSION 6,197.50 COUNTY 4-H ADVISOR SALARY
SHANE'S PHARMACY 373.20 MEDICAL CARE
STANLEY CO SCHOOL DIST 257,055.92 DUE TO SC SCHOOL
STANLEY CO SCHOOL DIST 325.00 PETTY OFFENSE
STANLEY CO SCHOOL DIST 8,043.00 STATE FINES
AJ STOESER 72.20 WEED & PEST BRD TRAVEL
SALARIES BY OFFICE November,2012: Commissioners, $3693.35; Auditor, $3,109.52; Treasurer, $4,552.27; States Attorney, $5,170.58; Custodian, $2,651.43; Director of Equalization, $4,419.20; Register of Deeds, $2,624.00; Road and Bridge, $28,582.85; Community Health Secretary, $1,919.84; WIC Secretary, $243.36; Wellmark Blue Cross/Blue Shield, employee insurance, $14,679.26; SD Retirement System, withheld and match, $5,398.64; SD Supplemental Retirement, employee contribution, $1,770.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $9,891.37.
AUDITOR’S ACCOUNT WITH THE TREASURER:
November, 2012
Cash on hand $ 1,637.38
Bad Check $200.00
Checks, less than 3 days $108,031.68 Petty Cash $200.00
First National Bank $204,310.44
MKKT. ACCT. – First National Bank $3,192,832.55
MKKT. ACCT. – American State Bank $66,648.38
SD FIT $6,008.99
Total $3,579,869.42
REGISTER OF DEEDS:
Regular fees, November, 2012 $2,819.85
Transfer fees, November, 2012 $8,956.50
SALARIES BY OFFICE December,2012: Commissioners, $3693.35; Auditor, $4,467.20; Treasurer, $4,533.68; States Attorney, $5,170.58; Custodian, $2,411.65; Director of Equalization, $4,419.20; Register of Deeds, $2,624.00; Road and Bridge $30,077.46; Community Health Secretary, $2,203.76; WIC Secretary, $243.36; Wellmark Blue Cross/Blue Shield, employee insurance, $14,679.26; SD Retirement System, withheld and match, $5,749.14; SD Supplemental Retirement, employee contribution, $1,770.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $10,529.31.
AUDITOR’S ACCOUNT WITH THE TREASURER:
December, 2012
Cash on hand $653.78
Checks, less than 3 days $6,183.73 Petty Cash $200.00
First National Bank $58,668.31
MKKT. ACCT. – First National Bank $2,924,533.06
MKKT. ACCT. – American State Bank $66,675.69
SD FIT $6,009.14
Total $3,062,923.71
REGISTER OF DEEDS:
Regular fees, December, 2012 $3,842.74
Transfer fees, December, 2012 $7,985.50
AUDITOR AND TREASURER REPORTS were reviewed and filed.
CORONER: Scott moved, second by Booth, to appoint Gary Grittner as Stanley County Coroner to serve until the next General Election in 2014 and upon Girttner receiving required certification. All voted Aye. Motion carried. Oath of Office was taken by Gary Grittner for the appointed position of Coroner.
HIGHWAY DEPARTMENT: Bob Ricketts, Fort Pierre Councilman, asked that the City be allowed to obtain dirt from the County’s pit to raise City property elevation above flood plain. Motion by Booth, second by Scott, to allow the City of Fort Pierre to get dirt from the Stanley County pit as needed to raise elevation above flood plain on City property as supervised and directed by the Stanley County Highway Superintendent. All voted Aye. Motion carried. Highway Superintendent Sullivan advised the Commission on the work he had done in obtaining bids for a blade, and crushing gravel.
BOARD APPOINTMENTS: Chairman Iversen made the following new board appointments for 2013 with all other boards to remain the same unless a change has been noted, to-wit: PLANNING & ZONING Scott Deal; CENTRAL SD ENHANCEMENT Dennis Booth; INDIGENT CARE LIAISON Scott Deal; AMBULANCE Ronnie Heckenliable; EXPO Brian Scott; FAIRGROUNDS Brian Scott; RIVER CITY TRANSIT Ronnie Heckenlaible and Brian Scott as Alternate; 4-H ACHIEVEMENT Ronnie Heckenlaible; PIERRE RESCUE Dennis Booth; VETERAN’S SERVICE Brian Scott; JOINT LAND DEVELOPMENT Brian Scott and Scott Deal; EQUALIZATION BOARD Dennis Booth, Scott Deal, Ronnie Heckenlaible, Dana Iversen and Brian Scott.
EMERGENCY MANAGEMENT Director Rob Fines advised the Board that other counties want to join with the Hughes and Stanley Counties Emergency Management District, which would be on October 1, 2013, if it came to be. The Board expressed its consent upon further information being presented.
SALARIES/WAGES: Motion by Booth, second by Scott, to adopt Salary Resolution #2013-01. All voted Aye. Motion carried.
SALARY RESOLUTION 2013-01
WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.
THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners, that the salary of all new employees be set upon hiring. Judges and Clerks of Elections, $9.10 per hour, $10.00 for Election schooling, plus mileage for rural Election workers; Mileage rate for all county employees, 37 cents per mile; Commissioners have the option of participated in the health insurance plan at their own expense.
BE IT FURTHER RESOLVED that all highway maintenance employees will work five (5), 10- hour days from May 1 – September 30 and four (4), 10-hour days from October 1 – April 30.
The following salaries shall be effective first payroll of 2013: Dennis Booth, Commissioner, $9,921.60; Scott Deal, Commissioner, $9,921.60; Ronnie Heckenlaible, Commissioner, $9,921.60; Dana Iversen, Commissioner, $9,921.60; Brian Scott, Commissioner, $9,921.60; Thomas P. Maher, States Attorney, $40,144.00; Karen Sharp, Auditor, $35,152.00; Peggy Dougherty, Treasurer, $32,032.00; Beverly Stoeser, Register of Deeds, $35,152.00; Beth Dutt, Director of Equalization, $35,568.00; Leo Sullivan, Highway Superintendent, $43,804.80.
The following wages shall be effective first payroll of 2013: Philena Edwards, Deputy Auditor, $12.52 per hour; Ricky Sass, Custodian, $14.40 per hour; Dawn Sass, Deputy Treasurer, $14.02 per hour; David Reiss, Assistant Director of Equalization/Field Appraiser, $12.52 per hour; Bonnie Nickels, CHN Secretary, $14.02 per hour; Thomas Richardson, Highway Supervisor, $16.32 per hour; Jerry Rada, Equipment Operator, $16.17 per hour; Larry O’Daniel, Equipment Operator, $16.17 per hour; Reed Stoeser, Equipment Operator, $16.17 per hour; Patrick Prince, Truck Driver, $16.17 per hour; Isaac Jacobsen, Equipment Operator, $16.17 per hour; Michele Lopour, Highway Bookkeeper, $14.02 per hour; Christina Whitley, States Attorney Secretary, $14.02 per hour.
Dated this 8th day of January 2013.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman
BANK DEPOSITORIES: Motion by Scott, second by Booth, to adopt Resolution 2013-02 designating Bank Depositories. All voted Aye. Motion carried.
RESOLUTION 2013-02
DESIGNATING BANK DEPOSITORIES
BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for 2013 will be as follows: American State Bank, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.
Dated this 8th day of January 2013.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman
OFFICIAL NEWSPAPER: Motion by Scott, second by Deal, to adopt Resolution 2013-03 designating Official Newspaper. All voted Aye. Motion carried.
RESOLUTION 2013-03
DESIGNATING OFFICIAL NEWPAPER
WHEREAS, the law requires that an official newspaper be designated for the county.
NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for 2013 be the Capital Journal.
Dated this 8th day of January, 2013
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman
BURIAL AND FUNERAL ASSISTANCE: Motion by Scott, second by Deal, to adopt Resolution 2013-04 setting forth Burial and Funeral Assistance. All voted Aye. Motion carried.
RESOLUTION 2013-04
BURIAL AND FUNERAL ASSISTANCE
For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17.
BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows: One Thousand and NO/100 Dollars ($1,000.00) burial fees and the opening and closing of the grave.
Any requests for County burial assistance shall be made prior to the services, whenever practical. It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death if it is not possible for the entire Board to meet prior to the time of the internment.
BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.
BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2013.
Dated this 8th day of January, 2013.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman
CLAIMS: Motion by Scott, second by Booth, to adopt Resolution 2013-05 Claims. All Voted Aye. Motion carried.
RESOLUTION 2013-05
CLAIMS
WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and
WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and
WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;
NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.
Dated this 8th day of January, 2013.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman
TRAVEL AND CONFERENCE: Motion by Deal, second by Booth, to adopt Resolution 2013-06 Travel and Conference. All voted Aye. Motion Carried.
RESOLUTION 2013-06
TRAVEL AND CONFERENCE
WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per statute SDCL 7-7-25; and
WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;
NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $26.00 per day for meals. Meals are reimbursed when overnight travel is required at $5.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $9.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $12.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.). There shall be no reimbursement for meals when they are provided as part of the meeting. Mileage shall be at the state rate of $0.37 per mile. Motel rooms shall be paid at actual cost.
Dated this 8th day of January, 2013.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman
DESIGNATION OF PLACES OF SALE: Motion by Deal, second by Scott, to designation the Courthouse, Fairgrounds and County Highway Shop as official places of sale for Stanley County. All Voted Aye. Motion carried.
DEPARTMENT PURCHASE POLICY: Motion by Scott, second by Booth, that prior approval is needed from the Board or County Commissioners by an Elected Official or Department Head for the purchase of any item costing $500.00 or more and $1,500.00 or more by the Highway Department.
AUTO SUPPLEMENT—HOMELAND SECURITY: Motion by Scott, second by Deal, to approve an automatic supplement to Emergency Management to reflect grant monies that were received for Homeland Security.
EXECUTIVE SESSION – Poor Relief – SDCL 1-25-2(3): Motion by Booth, second by Deal, to convene into Executive Session for Poor Relief, SDCL 1-25-2(3) at 9:10 a.m. All voted Aye. Motion carried. Out of Executive Session at 9:15 a.m. Motion by Scott, second by Booth, to pay funeral home One Thousand and NO/100 Dollars ($1,000.00) for funeral expenses.
CALDWELL PLAT: Motion by Scott, second by Deal, to approve the Plat of Caldwell Easement Tracts 1 thru 5 as set forth in Resolution 2013-07. All Voted Aye. Motion carried.
RESOLUTION 2013-07
PLAT OF CALDWELL CONSERVATION EASEMENT TRACTS 1 THRU 5
A RESLOLUTION APPROVING THE PLAT OF CALDWELL CONSERVATION EASEMENT TRACTS 1 THRU 5, BEING THE S1/2 SW1/4, SEC 24, ALL OF SEC. 25, S1/2, SEC 26, N1/2, SEC 35 AND N1/2, SEC 35, N1/2, SEC 36 AND N1/2 SW ¼, SEC 36, TOWNSHIP 3 NORTH, RANGE 28 EAST, B.H.M. STANLEY COUNTY, SOUTH DAKOTA.
WHEREAS, the plat of the above described property has been executed according to statue, now therefore:
BE IT RESOLVED by the Board of County Commissioners of Stanley County, South Dakota, that the PLAT OF CALDWELL CONSERVATION EASEMENT TRACTS 1 THRU 5, as shown heron, is hereby approved.
Dated this 8th day of January, 2013.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Dana Iversen, Chairman
BRULE COUNTY JAIL AGREEMENT: Motion by Booth, second by Scott, to approve and authorize Chairman Iversen to sign the Brule County Jail Agreement. All Voted Aye. Motion Carried.
EXTENSION: Motion by Scott, second by Deal, approve Memorandum of Understanding between SDSU Extension and Hughes, Stanley and Sully Counties and to authorize Chairman Iversen to sign the same. All Voted Aye. Motion carried.
BORDEN TOWNSITE/MEER CEMETERY: Discussion that a property description for the Meer Cemetery had been obtained and that the appraisers for the Borden Town site lots had not yet been able to make their appraisal.
ANNUAL REPORT WORKSHOP: Motion by Booth, second by Scott, to authorize Auditor Sharp and Deputy Auditor Edwards to attend the Annual Report Workshop in Mitchell, SD, on January 24, 2013.
FAIRGROUNDS: Scott and Iversen advised that bids should be able to be let on the chutes next week.
MURAL PRESENTATION: Stanley County School Studio Art class members Wyatt Harrowa and Dan Etzkorn presented the County with a mural they had done to be placed above the doors on the west entrance. Art Instructor Audrey Jones and other class members Lily Cook, Sharea Holcomb, Megan Morrison, Taylor Sickler and Cheyenne Whaley were also present. The class and Mrs. Jones were thanked by the Commissioners for the mural. The art class will also be doing murals for the south and east entrances of the courthouse.
Discussion was had on changing the meeting time for commission meetings to 5:00 p.m. in the evening the second Tuesday of the month.
ADJOURN: Motion by Scott, second by Booth, to adjourn at 11:00 a.m. (CST) until Tuesday, February 5, 2013, at 5:00 p.m. (CST).
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Karen Sharp, Auditor Dana Iversen, Chairman