January 3, 2023
STANLEY COUNTY COMMISSION MEETING
MINUTES
January 3, 2023
The regular meeting of the Stanley County Commission was called to order at 5:00 P.M.(CT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller, Sonny Harrowa and Gary Grittner. Also present was State’s Attorney Tom P. Maher, Treasurer Bill Konst, Highway Superintendent Lee Smith, Government Building Manager Rick Striker, Shane Kramme, and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Sonny Harrowa, second by Craig Heller, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Craig Heller, second by Mike Kenzy, to approve December 6, 2022, Minutes and December 20, 2022, Minutes. All voted Aye. Motion Carried.
Recognition of 25 Years of Service as Stanley County Commissioner, Dennis Booth
Dennis has been a positive asset to Stanley County. Dennis’ knowledge and experience has been appreciated by so many and will be missed. Well wishes to Dennis Booth on his retirement and new adventure in life.
Conclude 2022’s Business: All business having been transacted for 2022, Motion by Sonny Harrowa, second by Mike Kenzy, to adjourn Business for 2022, at 5:04 P.M. All voted Aye. Motion Carried.
Convene the First Meeting of 2023 at 5:04 P.M.
Oath of Office – Craig Heller – Commission District 1
Dana Iversen – Commission District 3
Gary Grittner – Commission District 5
Bradley Rathbun – Sheriff
Patricia Duffy – Register of Deeds
Philena Burtch – Auditor
Organization of Board – Chairman/Vice Chairman
Motion by Craig Heller, second by Gary Grittner, to nominate Dana Iversen for Chairman.
Motion by Sonny Harrowa, second by Mike Kenzy, to cease nominations and a Ballot be cast for Dana Iversen as Chairman 2023. All voted Aye. Motion Carried.
Motion by Craig Heller, second by Gary Grittner, to nominate Sonny Harrowa for Vice Chairman.
Motion by Craig Heller, second by Gary Grittner, to cease nominations and a Ballot be cast for Sonny Harrowa as Vice Chairman 2023. All voted Aye. Motion Carried.
CLAIMS: Motion by Sonny Harrowa, second by Craig Heller, to approve Claims as presented. All voted Aye. Motion Carried.
HECTOR ALBENO 20.00 SUBPOENA
AMERICAN MEDICAL RESPONSE INC 1237.50 DECEMBER 2022 SUBSIDY BILLING
AT&T MOBILITY 197.42 CELL PHONES
RODNEY BERGESEN 20.00 SUBPOENA
CAPITAL AREA REFUSE LLC 757.65 GOV BLDG/COUNTY SHOP TRASH BIL
CELERITY INTERNET 136.94 FRGRNDS WIFI
WILL CLARK ELECTRICAL INC 101.18 FRGRNDS MAINT
COMMUNITY YOUTH INVOLVED INC 1833.33 JANUARY SUPPORT
COWBOY COUNTRY STORES 25.70 GOV BLDG FUEL
DEERE CREDIT INC 3270.67 2017 JD LEASE
JOHN DUFFY 80.00 CH SHOP LOT RENT
EDDIE'S TRUCK CENTER INC 241.15 R&B SUPPL-T2/T3
FLEET SERVICES 1422.20 R&B/FRGRNDS FUEL
FORT PIERRE FIRE DEPT 18750.00 1ST QTR PAYMENT
FORT PIERRE CITY 68.84 EXT COPIER LEASE & COPIES
FORT PIERRE CITY 72720.57 DUE TO CITY OF FORT PIERRE
FORT PIERRE CITY 3100.03 UTILITIES
FOUR CORNERS FIRE DEPTMENT 5625.00 1ST QTR PAYMENT
MAKAYLA FUCHS 195.44 SUBPOENA/MILAGE
GOLDEN WEST TELECOMMUNICATIONS 200.00 E 911
GROSSENBURG IMPLEMENT OF PIERR 473.85 R&B SUPPL-MG/G1A/G7A/J1
GUNDERSON PALMER NELSON & 111.10 MENTAL ILLNESS
CODY L HONEYWELL 1939.20 CRT APPT ATTRNY
JC OFFICE SUPPLIES 255.43 R&B SUPPL
JC OFFICE SUPPLIES 255.21 AUD SUPPL
LAWSON PRODUCTS INC 450.32 R&B MAINT/SUPPL
JOSHUA LONGORIA 20.00 SUBPOENA
THOMAS P MAHER 2636.99 DECEMBER 2022 EXPENSES
MAY ADAM GERDES & THOMPSON LLP 363.60 CRT APPT ATTRNY
MIDCONTINENT COMMUNICATION 154.18 COUNTY SHOP PHONE & INTERNET
MIDCONTINENT COMMUNICATION 216.78 OFFICE INTERNET
MONTANA-DAKOTA UTILITIES CO 879.53 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 1198.32 CH BLDG/FRGRNDS NATURAL GAS
NAPA 22.99 R&B SUPPL
PITNEY BOWES 281.91 POSTAGE
POWERPLAN BF 90.58 R&B MAINT/SUPPL-G1A
REES COMMUNICATIONS 3454.20 R&B MAINT/SUPPL-P6/M5/INV
ROBINS WATER CONDITIONING INC 12.00 R&B SUPPL
STANLEY COUNTY LAW ENFORCEMENT 15434.64 US MARSHALS SRVC PYMNT
STANLEY COUNTY LAW ENFORCEMENT 18000.00 ONE-TIME BONUS’
STANLEY COUNTY LAW ENFORCEMENT 72934.25 1ST QTR PAYMENT
STANLEY COUNTY SCHOOL DISTRICT 102325.54 DUE TO SC SCHOOL
SD DEPTMENT OF REVENUE 75895.91 MV/VITALS/MENTAL ILL
SD DEPTMENT OF TRANSPORTATION 1175.77 R&B BRIDGE INSPECTION
SDACO-SD ASSOC OF COUNTY OFFICIAL 80.00 ROD M/P FUND
SDML WORKERS COMPENSATION FUND 28372.47 2023 WORKERS COMP
SDSU EXTENSION 50.00 W&P RECERT
K THOMPSON LAW PROF LLC 1633.45 CRT APPT ATTRNY
TIRE CHAINS R US 5712.88 R&B SUPPL
VERENDRYE MUSEUM 875.00 1ST QTR PAYMENT
ZANDER AUTO PARTS 1003.53 R&B SUPPL
ZANDER AUTO PARTS 207.97 FRGRNDS MAINT
Treasurer Report: Treasurer Bill Konst informed the Commission that his office has sent reminder letters to property owners who have not paid their 2021 Payable 2022 property taxes. Bill stated the people have been very appreciative of the reminder.
Auditor Report: Auditor Philena Burtch presented the Commissioners with the November 2022, Budget Expenditure Report showing each department’s expenses as of November 30, 2022.
SALARIES BY OFFICE: Commissioners - $3,747.55; Auditor - $5,757.67; Treasurer - $6,421.59; States Attorney - $11,333.30; Custodial - $3,590.61; Director of Equalization - $3,556.91; Register of Deeds - $4,326.01; Coroner - $57.07; Road & Bridge - $36,754.17; Weed & Pest - $462.55; Fairgrounds - $8,512.36; Extension - $5,255.77; Planning & Zoning - $190.22; Employee Health Insurance - $13,429.05; SD Retirement System, withheld and match - $8,195.86; Electronic Transfer; FICA, Medicare and Withholding Tax - $32,522.39.
Register of Deeds:
Regular Fees December 2022 - $ 1,622.58
Transfer Fees December 2022 - $ 2,321.00
Government Building: Rick Striker informed the Commission that with the amount of heavy snow our area has received, he needs something bigger to remove the snow. Rick does not want to risk breaking the Grasshopper, which is set up now with the snowblower.
Kubota Tractor: Rick Striker received a bid for a 2022 Kubota tractor in the amount of $53,505. After discussion, the Commission cannot justify spending that kind of money. The Commission will make arrangements to have the Toolcat from the fairgrounds be at the courthouse when it is needed.
Courthouse Shop: Until a decision is made as to where to place the new Courthouse Shop, this subject is tabled.
Board Appointments: Chairman Iversen made the following New Board Appointments for 2023, with all other boards to remain the same.
Gary Grittner will replace Dennis Booth on the Central South Dakota Enhancement District Board
Sonny Harrowa will replace Dennis Booth on the Expo Board
Gary Grittner will replace Craig Heller with the River Cities Transit
Gary Grittner will replace Dennis Booth with Pierre Rescue
Gary Grittner will replace Sonny Harrowa with Economic Development
Craig Heller will replace Dennis Booth with Tourism
Designation of Official Places of Sale: Motion by Sonny Harrowa, second by Craig Heller, to designate the Courthouse, Fairgrounds and County Highway Shop as official places of sale for Stanley County. All voted Aye. Motion Carried.
Department Purchase Policy: Department purchase policy requires all Departments to receive Commissioner approval for purchases over $500.00. The Highway Department needs Commissioner approval for fuel purchases over $25,000.00.
Resolution: 2023-02 Official Bank Depositories: Motion by Craig Heller, second by Mike Kenzy to adopt Resolution 2023-02 Designating Bank Depositories. All voted Aye. Motion Carried.
RESOLUTION 2023-02
DESIGNATING BANK DEPOSITORIES
BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for Calendar Year 2023 will be as follows: American Bank & Trust, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.
Dated this 3rd day of January 2023.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
2023-03 Official Newspaper: Motion by Craig Heller, second by Mike Kenzy, to adopt Resolution 2023-03 Official Newspaper. Heller voted Aye, Kenzy voted Aye, Grittner voted Aye, Harrowa voted Nay. Motion Carried.
RESOLUTION 2023-03
DESIGNATING OFFICIAL NEWSPAPER
WHEREAS, the law requires that an official newspaper be designated for the county.
NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for Calendar Year 2023 shall be the Capital Journal.
Dated this 3rd day of January, 2023.
Attest: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
2023-04 Burial and Funeral Assistance: Motion by Sonny Harrowa, second by Gary Grittner, to adopt Resolution 2023-04 Burial and Funeral Assistance. All voted Aye. Motion Carried.
RESOLUTION 2023-04
BURIAL AND FUNERAL ASSISTANCE
For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17
BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows: Two Thousand Dollars ($2,000.00) burial fees and the opening and closing of the grave.
Any requests for County burial assistance shall be made prior to the services, whenever practical. It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death, if it is not possible for the entire Board to meet prior to the time of the internment.
BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.
BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the Calendar Year 2023.
Dated this 3rd day of January, 2023.
ATTEST: Stanley County Board of Commissioners
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
2023-05 Claims: Motion by Sonny Harrowa, second by Craig Heller, to adopt Resolution 2023-05 Claims. All voted Aye. Motion Carried.
RESOLUTION 2023-05
CLAIMS
WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and
WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and
WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;
NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.
Dated this 3rd day of January, 2023.
ATTEST: Stanley County Board of Commissioners
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
2023-06 Travel and Conference: Motion by Mike Kenzy, second by Sonny Harrowa, to adopt Resolution 2023-06 Travel and Conference. All voted Aye. Motion Carried.
RESOLUTION 2023-06
TRAVEL AND CONFERENCE
WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per SDCL 7-7-25; and
WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;
NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $40.00 per day for meals. Meals are reimbursed when overnight travel is required at $6.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $14.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $20.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.). There shall be no reimbursement for meals when they are provided as part of the meeting. Mileage for personally owned vehicle shall be at the state rate of $0.51 per mile. Motel rooms shall be paid at actual cost.
Dated this 3rd day of January, 2023.
ATTEST: STANLEY COUNTY BOARD OF COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
2023-01 Salaries and Wages 2023: Motion by Gary Grittner, second by Sonny Harrowa, to approve Resolution 2023-01 Salaries and Wages, effective first payroll of 2023. All voted Aye. Motion Carried.
SALARY RESOLUTION 2023-01
WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.
THEREFORE, BE IT RESOLVED by the Board of Stanley County Commissioners, that the salary of all new employees be set upon hiring. Judges and Clerks of Elections, $15.00 per hour, $15.00 for Election School, plus mileage for rural Election workers; Mileage reimbursement rate for personally owned vehicle for all county employees, 51 cents per mile; Commissioners have the option of participation in the health insurance plan at their own expense.
BE IT FURTHER RESOLVED that all highway maintenance employees will work four (4), 10-hour days during Daylight Savings Time. All highway maintenance employees will work five (5), 8-hours days during Standard Daylight Time.
The following salaries shall be paid effective first payroll of Calendar Year 2023: Craig Heller, Commissioner, $10,271.88; Michael Kenzy, Commissioner, $10,271.88; Dana Iversen, Commissioner, $10,271.88; Sonny Harrowa, Commissioner, $10,271.88; Gary Grittner, Commissioner, $10,271.88; Thomas P. Maher, States Attorney, $53,518.80; Philena Burtch, Auditor, $53,518.80; William Konst, Treasurer, $46,350.00; Patricia Duffy, Register of Deeds, $53,045.00; Tracy Schmitt, Director of Equalization, $48,925.00; Lee Smith, Highway Superintendent, $64,631.47; Scott Deal, Fairgrounds Manager/Maintenance, $54,579.70; Weed & Pest Supervisor, $7,531.07; Weed & Pest Secretary, $938.37.
The following wages shall be paid effective first payroll of Calendar Year 2023: Rick Striker, Custodian, $19.33 per hour; Kaylee Green, Deputy Treasurer, $17.50 per hour; Assistant Director of Equalization, $16.50 per hour; Beverly Stoeser, Part-Time Deputy Register of Deeds, $25.00 per hour; Keva Hedman, Highway Administrative Assistant, $19.22 per hour; Thomas Richardson, Highway Foreman, $21.96 per hour; Patrick Prince, Equipment Operator/Truck Driver, $21.11 per hour; Kirby O’Dea, Truck Driver, $20.72 per hour; Justin Jones, Truck Driver/Equipment Operator, $20.88 per hour; Michael Henderson, Truck Driver/Equipment Operator, $20.35 per hour; William Uecker, Truck Driver/Equipment Operator, $20.46 per hour; , States Attorney Legal Assistant, $18.00 per hour; Matiah Weber, States Attorney Legal Assistant, $18.54 per hour; Jackie Husted, Extension Assistant, $20.02 per hour; Reed Stoeser, Highway Seasonal, $25.00 per hour; Van Johnson, Highway Seasonal, $25.00; Highway Seasonal, $20.50 per hour; Marvin Cline, Fairgrounds Maintenance, $20.13 per hour; Fairgrounds Office, $15.00; Fairgrounds Seasonal, $20.00; Weed & Pest Board Members, $51.50 per meeting; Planning & Zoning Board Members, $51.50 per meeting; Coroner & Deputy Coroner, $61.80 per call.
Dated this 3rd day of January 2023.
ATTEST: BOARD of STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman
Raise – Director of Equalization Tracy Schmitt: Motion by Gary Grittner, second by Craig Heller, to approve $2,500.00 salary raise to Director of Equalization Tracy Schmitt, effective January 1, 2023. All voted Aye. Motion Carried.
Law Enforcement Body and Unit Cameras: Motion by Craig Heller, second by Sonny Harrowa, to approve the purchase of body cameras and unit cameras for Stanley County Law Enforcement, not to exceed $48,000.00, to be paid out of Local Assistance & Tribal Consistency Fund (LATCF). All voted Aye. Motion Carried.
Upcoming Workshops: MSHA Training, Highway Department
Annual Report Workshop, Auditor
Adjournment: Motion by Gary Grittner, second by Craig Heller, to adjourn at 6:25 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Dana Iversen, Chairman