January 2, 2018

STANLEY COUNTY COMMISSION

MINUTES

January 2, 2018

 

The regular meeting of the Stanley County Commission was called to order at 5:00 P.M.(CST) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Government Building Custodian Ricky Sass, County Health Nurse Carmella Bourk, Fairgrounds Manager Scott Deal, Highway Superintendent Lee Smith, Robby Calkins, Dave Askins-Capital Journal Reporter, and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA: Motion by Craig Heller, second by Sonny Harrowa, to approve the Agenda. All voted Aye. Motion Carried.

 

MINUTES:  Motion by Sonny Harrowa, second by Mike Kenzy, to approve December 26, 2017, Minutes. All Voted Aye. Motion Carried.

 

All business having been transacted for 2017, motion by Craig Heller, second by Dennis Booth, to adjourn business for 2017. All voted Aye. Motion Carried.

 

The Board convened for the first meeting of 2018 at 5:03 P.M. (CST).

 

ORGANIZATION OF BOARD: Nomination by Sonny Harrowa, second by Dennis Booth, to nominate Dana Iversen for Chairman.  Motion by Craig Heller, second by Sonny Harrowa, to cease nominations and a unanimous ballot be cast for Dana Iversen as Chairman 2018. All voted Aye. Motion Carried.

 

Nomination by Craig Heller, second by Mike Kenzy, to nominate Sonny Harrowa for Vice-Chairman 2018.  Motion by Craig Heller, second by Dennis Booth, to cease nominations and a unanimous ballot be cast for Sonny Harrowa as Vice-Chairman 2018. All voted Aye. Motion Carried.

 

CLAIMS:  Motion by Craig Heller, second by Sonny Harrowa, to approve Claims as presented. All Voted Aye. Motion Carried.

 

AMERICAN MEDICAL RESPONSE INC                          1237.50  DECEMBER 2017                 

ANDERSON CONTRACTORS INC                                       14.75  COMMERCIAL REFUND            

AT&T MOBILITY                                                                  139.33  FAIRGROUNDS/R&B CELL PHONES  

CAPITAL AREA REFUSE LLC                                             745.00  GOVT BLDG/R&B YEARLY          

CENTRAL CULVERT SUPPLY                                          4035.00  R&B REPAIR & MAINT/SUPPLIES  

CENTRAL SD ENHANCEMENT DISTRIC                       6263.56  2018 MEMBERSHIP              

COMMTECH                                                                          157.50  ROD REPAIR & MAINT           

COMMUNITY YOUTH INVOLVED INC                          1666.67  JANUARY MONTHLY SUPPORT      

DIVISION AGRICULTURAL SERVICES                            120.00  W&P APPLICATOR RECERTFICTN

PEGGY DOUGHERTY                                                          878.78  TREAS HEALTH INSUR/ADMIN FEE 

FASTENAL COMPANY                                                          58.14  R&B SUPPLIES                 

FLEET SERVICES                                                                 132.20  R&B FUEL                     

FORT PIERRE FIRE DEPT                                               16250.00  1ST QTR PAYMENT              

FORT PIERRE CITY                                                               75.97  CHN/EXTENSION LEASE & SUPPL

FORT PIERRE CITY                                                           2759.56  GOVT BLDG/FAIRGRND/R&B UTILTY

FOUR CORNERS FIRE DEPTMENT                                5000.00  1ST QTR PAYMENT              

FRIMAN OIL & GAS CO INC                                               58.29  FAIRGROUNDS REPAIR & MAINT   

FRIMAN OIL & GAS CO INC                                         18960.00  R&B FUEL                     

ROGER A FULLER                                                              868.78  DOE HEALTH INSURANCE         

GOLDEN WEST TELECOMMUNICATIONS                   334.04  E 911                        

HOGEN'S HARDWARE HANK                                           13.98  FAIRGROUNDS REPAIR & MAINT 

HUGHES CO EMERGENCY & DISASTER                      300.00  ANNUAL ANTENNA LEASE SITE 

JC OFFICE SUPPLIES                                                           52.93  AUD SUPPLIES                 

LILA'S SEWING & EMBROIDERY                                     89.00  2017 EMPLOYEE OF THE YEAR    

MENARDS - PIERRE                                                           333.39  FAIRGROUNDS REPAIR & MAINT   

MIDCONTINENT COMMUNICATION                             250.73  OFFICE INTERNET              

MONTANA-DAKOTA UTILITIES CO                               196.89  GOVT BLDG NATURAL GAS        

MONTANA-DAKOTA UTILITIES CO                               151.84  COUNTY SHOP NATURAL GAS      

PITNEY BOWES                                                                     71.98  OFFICE POSTAGE               

QUILL CORPORATION                                                       180.93  GOVT BLDG SUPPLIES           

RUNNINGS SUPPLY INC                                                      29.98  R&B SUPPLIES 

RUNNINGS FARM & FLEET                                            2199.99  FAIRGROUNDS SUPPL               

STANLEY COUNTY LAW ENFORCEMENT                62355.00  1ST QTR PAYMENT              

SDML WORKERS COMPENSATION FUND                21463.00  2018 WORKERS COMPENSATION    

SD PUBLIC ASSURANCE ALLIANCE                         47097.09  2018 LIABILITY INSURANCE     

VERENDRYE MUSEUM                                                    875.00  1ST QTR PAYMENT              

 

Register of Deeds:

Regular Fees December 2017 - $2,937.76

Transfer Fees December 2017 - $576.00

 

Auditor Report: Auditor Philena Burtch presented the Commissioners with the November Budget Expenditure Report showing each department’s expenses as of November 30, 2017.

 

Executive Session – Personnel – SDCL 1-25-2(1): Motion by Sonny Harrowa, second by Mike Kenzy, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 5:17 P.M. All voted Aye. Motion Carried.

 

Motion by Sonny Harrowa, second by Mike Kenzy, to reconvene at 5:29 P.M. All voted Aye. Motion Carried.

 

Robby Calkins would like to have two miles of road closed that runs through his land. He has to fix fence twice a year from people cutting the fence. People leave gates open. Jones County and Stanley County haul gravel across it. The Commission will need more information and will discuss more at the February 6, 2018 Commissioner Meeting.

 

County Health Nurse: Carmella Bourk presented the Commissioners with the Community Health Nursing Quarterly Statistics. This report includes assessment for blood pressure checks, immunizations, hearing, vision, scoliosis checks, health assessments, WIC Certifications, WIC caseload issued vouchers, Reach Out & Read Books, and WIC Nutrition Education. The office has been doing a lot of flu shots, but not as many as 2016. Carmella informed the Commissioners that do to staff shortage, she will be traveling more to fill-in at other clinics.

 

Fairgrounds:  Scott Deal informed the Commissioners of the positive comments regarding the New Year’s Eve bull riding. The set up was better, more people could see the arena. It was below zero both nights, however, the big heaters kept the chill off.

 

Scott is getting the arena set back up for people to ride. He plans to start getting quotes from electricians for the upgrades to the concession area of the Grandstands.

 

Security Camera System: Scott received one quote for a security camera system and is waiting for another one for the Schomer Barn. He would also like to, eventually, put a system under the Grandstands.

 

Motion by Craig Heller, second by Sonny Harrowa, to approve the purchase of a security camera system, not to exceed $1,600.00.  All voted Aye. Motion Carried.

 

4-H Finals Rodeo 5-Year Contract: Scott Deal and Tom P. Maher are working this contract.

 

Highway Department:  Lee Smith presented to the Commissioners a report of work performed by the Highway Department for the month of December, 2017. They have replaced more culverts and cattle guards. All the motor graders are ready for snow removal.

 

Lee has been looking into a cab for the D7 Dozer. If the Dozer had a cab, it could be used year round. The cab comes with AC/Heat. The Commissioners would like more detail about the cab. The County is in need of sand and the screener is not working. Lee will get prices to rent a screener. As for gravel crushing, Lee would like for the County not to deal with the royalties or the exclamation of the land, and would like to have the gravel located around Plum Creek.

 

Board Appointments: Chairman Iversen made the following new board appointments for 2018, with all other boards to remain the same:  Mike Kenzy, Indigent Care Liaison; Mike Kenzy, Expo; Mike Kenzy, River Cities Transit; Mike Kenzy, Farm Service Agency; Mike Kenzy, Joint Land Development; Mike Kenzy, Regional Railroad Authority.

 

Designation of Official Bank Depositories – Resolution 2018-02:  Motion by Dennis Booth, second by Sonny Harrowa, to adopt Resolution 2018-02, designating Bank Depositories. All voted Aye. Motion Carried.

 

RESOLUTION 2018-02

DESIGNATING BANK DEPOSITORIES

 

BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for 2018 will be as follows:  American Bank & Trust, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.

 

Dated this 2nd day of January 2018.

 

ATTEST:                                                                     BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                               Dana Iversen, Chairman

 

Designation of Official Newspaper – Resolution 2018-03:  Motion by Mike Kenzy, second by Craig Heller, to adopt Resolution 2018-03, designating Official Newspaper. All voted Aye. Motion Carried.

 

RESOLUTION 2018-03

DESIGNATING OFFICIAL NEWPAPER

 

WHEREAS, the law requires that an official newspaper be designated for the county.

 

NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for 2018 be the Capital Journal.

 

Dated this 2nd day of January, 2018.

 

Attest:                                                              BOARD OF STANLEY COUNTY COMMISSIONERS

(SEAL)

Philena Burtch, Auditor                                              Dana Iversen, Chairman

 

Designation of Official Places of Sale:  Motion by Sonny Harrowa, second by Craig Heller, to designate the Courthouse, Fairgrounds and County Shop, as official places of sale for Stanley County. All voted Aye. Motion Carried.

 

Designation of Department Purchase Policy: Department purchase policy is all Departments need Commission approval for purchases over $500.00. The Highway Department needs Commission approval over $15,000.00 for fuel.

 

Resolution for Salaries and Wages – Resolution 2018-01: Motion by Dennis Booth, second by Craig Heller, to approve Salary and Wage Resolution 2018-01. All voted Aye. Motion Carried.

 

SALARY RESOLUTION 2018-01

WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.

THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners, that the salary of all new employees be set upon hiring.  Judges and Clerks of Elections, $12.00 per hour, $12.00 for Election schooling, plus mileage for rural Election workers;  Mileage rate for all county employees, 42 cents per mile;  Commissioners have the option of participation in the health insurance plan at their own expense. 

BE IT FURTHER RESOLVED that all highway maintenance employees will work four (4), 10-hour days.

The following salaries shall be paid effective first payroll of 2018:  Dennis Booth, Commissioner, $10,271.88; Michael Kenzy, Commissioner, $10,271.88; Sonny Harrowa, Commissioner, $10,271.88; Dana Iversen, Commissioner, $10,271.88; Craig Heller, Commissioner, $10,271.88; Thomas P. Maher, States Attorney, $47,293.20; Philena Burtch, Auditor, $47,293.20; Peggy Dougherty, Treasurer, $47,293.20; Beverly Stoeser, Register of Deeds, $47,293.20; Lee Smith, Highway Superintendent/Weed & Pest Supervisor, $57,408.57; Roger Fuller, Director of Equalization, $56,465.31; Scott Deal, Fairgrounds Manager/Maintenance, $48,480.00

The following salaries shall be paid effective first payroll of 2018:  Ricky Sass, Custodian, $16.71 per hour; Sarah Furnival, Deputy Auditor, $14.65 per hour; Susan Freeman, Deputy Treasurer, $16.17 per hour; Nancy Dewell, Assistant Director of Equalization, $16.28 per hour; Bonnie Nickels, CHN Secretary, $16.28 per hour; Keva Briggs, Highway Bookkeeper, $15.15 per hour; Thomas Richardson, Highway Foreman, $19.49 per hour; Jerry Rada, Equipment Operator, $18.74 per hour; Reed Stoeser, Equipment Operator, $18.74 per hour; Patrick Prince, Equipment Operator/Truck Driver, $18.74 per hour; Kirby O’Dea, Truck Driver, $18.34 per hour; Justin Jones, Truck Driver/Equipment Operator, $18.54 per hour; Nathan McMillin, Truck Driver/Equipment Operator, $18.46 per hour; Christina Whitley, States Attorney Secretary, $16.28 per hour; Jackie Husted, Extension Assistant, $17.77 per hour.

Dated this 2nd day of January 2018.

ATTEST:                                                         BOARD of STANLEY COUNTY COMMISSIONERS

    (SEAL)

Philena Burtch, Auditor                                   Dana Iversen, Chairman

 

Resolution for Burial and Funeral Assistance – Resolution 2018-04: Motion by Dennis Booth, second by Sonny Harrowa, to approve Burial and Funeral Assistance Resolution 2018-04. All voted Aye. Motion Carried.

 

RESOLUTION 2018-04

BURIAL AND FUNERAL ASSISTANCE

 

For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17

 

BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows:  One Thousand Dollars ($1,000.00) burial fees and the opening and closing of the grave.

 

Any requests for County burial assistance shall be made prior to the services, whenever practical.  It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death if it is not possible for the entire Board to meet prior to the time of the internment.

 

BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.

 

BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2018.

 

Dated this 2nd day of January, 2018.

 

ATTEST:                                                                     Stanley County Board of Commissioners

     (SEAL)

Philena Burtch, Auditor                                                  Dana Iversen, Chairman

 

Resolution for Claims – Resolution 2018-05: Motion by Sonny Harrowa, second by Dennis Booth, to approve Claims Resolution 2018-05. All voted Aye. Motion Carried.

 

RESOLUTION 2018-05

CLAIMS

 

WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and

 

WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and

 

WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;

 

NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.

 

Dated this 2nd day of January, 2018.

 

ATTEST:                                                                     Stanley County Board of Commissioners

     (SEAL)

Philena Burtch, Auditor                                              Dana Iversen, Chairman

 

Resolution for Travel and Conference – Resolution 2018-06: Motion by Craig Heller, second by Mike Kenzy, to approve Travel and Conference Resolution 2018-06. All voted Aye. Motion Carried.

 

RESOLUTION 2018-06

TRAVEL AND CONFERENCE

 

WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per statute SDCL 7-7-25; and

           

WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;

           

NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $32.00 per day for meals.  Meals are reimbursed when overnight travel is required at $6.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $11.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $15.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.).  There shall be no reimbursement for meals when they are provided as part of the meeting.  Mileage shall be at the state rate of $0.42 per mile.  Motel rooms shall be paid at actual cost.

           

Dated this 2rd day of January, 2018.

 

ATTEST:                                                         STANLEY COUNTY BOARD OF COMMISSIONERS

     (SEAL)

Philena Burtch, Auditor                                              Dana Iversen, Chairman

 

Resolution for Register of Deeds – Charge for Copies – Resolution 2018-07: Motion by Craig Heller, second by Sonny Harrowa, to approve Register of Deeds-Charge for Copies Resolution 2018-07. All voted Aye. Motion Carried.

 

RESOLUTION 2018-07

A RESOLUTION APPROVED at a meeting of the Board of Stanley County Commissioners, on the 2nd day of January, 2018, allowing the Office of Register of Deeds to charge 25¢ per page for copies of filed and recorded documents obtained by Titles of Dakota now owned by BankWest, Inc. of Pierre from said office.

WHEREAS, SDCL 7-9-15(6), the Commission is allowed to set a fee for such copies

BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the Office of Register of Deeds to charge 25¢ per page obtained.

Dated this 2nd day of January, 2018.

Board of Stanley County Commissioners

Dana Iversen, Chairman

 

I, Philena Burtch, Auditor of Stanley County, do hereby certify that an official meeting on January 2, 2018, the County Commissioners did, by resolution, approve the charge of copies by the Office of Register of Deeds.

Philena Burtch, Auditor

 

County/School Combined Election Agreement: Motion by Sonny Harrowa, second by Mike Kenzy, to enter into a Combined Election Agreement with Stanley County School District #57-1 for the 2018 Primary Election, to be held June 5, 2018, and to authorize Chairman Iversen to sign the same. All voted Aye. Motion Carried.

 

Executive Session – Legal – SDCL 1-25-2(3): Motion by Sonny Harrowa, second by Mike Kenzy, to go into Executive Session-Legal-SDCL 1-25-2(3) at 6:22 P.M. All voted Aye. Motion Carried.

 

Motion by Sonny Harrowa, second by Craig Heller, to reconvene at 6:42 P.M. All voted Aye. Motion Carried.

 

Upcoming Workshops: Highway Department – MSHA Training; Auditor – Annual Report Workshop

 

Adjournment: Motion by Dennis Booth, second by Craig Heller, to adjourn at 6:52 P.M. All voted Aye. Motion Carried.

 

ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                               Dana Iversen, Chairman


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