STANLEY COUNTY COMMISSION
FEBRUARY 7, 2012
The regular meeting of the Stanley County Commissioners was called to order at 8:01 a.m. (CST) by Chairman Dennis Booth with Commissioners, D. D. Jacobson, Dana Iversen, Marsha Davenport and Brian Scott present. Director of Equalization Don Wiedemer, Highway Superintendent Leo Sullivan, States Attorney Tom Maher, Deputy Auditor Dawn Sass, Mark Rowan and Brad Lawrence were also present.
AGENDA: Motion by Jacobson, seconded by Davenport, to approve the agenda with the change of moving Sullivan back to 8:10 a.m. and move discussion of Fairgrounds to the beginning of meeting. All voted aye. Motion carried.
MINUTES: Motion by Iversen, seconded by Jacobson, to approve the minutes of the January 10, 2012, January 25, 2012, and February 1, 2012. All voted aye. Motion carried.
FAIRGROUNDS FLOOD REPORT: Commissioners discussed the City of Fort Pierre sending to FEMA the request for payment for flood damage to the Stanley County Fairgrounds and that a signature is not required until it is returned for approval.
PLANNING & ZONING BOARD: Motion by Iversen, seconded by Davenport, to appoint Pat Dougherty to the Planning & Zoning Board for a two-year term ending 12/31/13. All voted aye. Motion carried.
DESIGNATION OF SIGNATORS ON BANK ACCOUNTS: Motion by Iversen, seconded by Jacobson, to remove Linda Stroup as a designated signator on Stanley County bank accounts and designate Sonny Harrowa as a signator for Stanley County. All voted aye. Motion carried.
Motion by Davenport, seconded by Iversen, to authorize Treasurer John A “Sonny” Harrowa, Deputy Treasurer Peggy Dougherty, Auditor Karen Sharp, and Deputy Auditor Dawn Sass as signators on the checking account and for electronic payroll and payroll transfers for Stanley County at First National Bank Pierre and Fort Pierre, SD, branches. All voted aye. Motion carried.
Motion by Davenport, seconded by Iversen to authorize Treasurer John A “Sonny” Harrowa and Deputy Treasurer Peggy Dougherty to make Money Market and Certificates of Deposit transactions at First National Bank, Pierre and Fort Pierre SD and American State Bank Pierre SD and any other designated depositories as listed in the January 10, 2012 minutes.
SAFE DEPOSIT BOX: Motion by Jacobson, seconded by Davenport, to approve rental of a safe deposit box for off-site storage of year-end backup tapes and whatever may need to be placed in the box. All voted aye. Motion carried.
ENERGY SAVINGS REPORT: Wiedemer gave the Commissioners a report on the quarterly savings as per the EECBG Agreement. This report is done quarterly for a period of two years.
JAMES FORNEY CORRESPONDENCE: Commissioners and Wiedemer discussed the correspondence which was received from Forney in regards to the 2011 flooding and loss of use. An abatement application has been sent to Forney.
PETITION TO VACATE: Motion by Davenport, seconded by Scott, to sign as adjoining landowners with Chad and Laura Carda the Petition to Vacate. Iversen and Jacobson voted Nay. Davenport, Scott and Booth voted Aye. Motion carried.
TILE QUOTE: Motion by Iverson, seconded by Scott, to approve the tile quote in the sum of $657.00 from Country Carpet and Flooring, Inc., to extend new tile from the three (3) entrance doors to the stairs. All voted aye. Motion Carried.
ORDINANCE NO. 2011-01: Public Hearing was held, and Chairman Booth gave second reading of Ordinance No. 2011-01 – An Ordinance of Stanley County, SD, Defining Election Districts. Motion by Jacobson, seconded by Davenport, to adopt Ordinance No. 2011-01. Roll call vote: Booth Aye; Davenport Aye; Iversen Aye; Jacobson Aye; Scott Aye. Motion carried.
RESOLUTION ESTABLISHING PRECINCTS/POLLING PLACES: Motion by Jacobson, seconded by Davenport to adopt Resolution 2012-04 – Change of Election Precincts and Polling places. All voted aye. Motion carried.
RESOLUTION 2012 -- 04
CHANGE OF ELECTION PRECINCTS AND POLLING PLACES
BE IT RESOLVED by the Board of Stanley County Commissioners that the Election Precincts and Polling Places shall be changed as follows. Any discrepancies shall be resolved by reference to precincts boundaries shown on the attached Election Precincts map rather than the descriptions set forth herein.
Precinct #1- Shall include all that part of Stanley County containing the following Townships:
Township 3 North-Range 28 East, Township 3 North-Range 29 East, Township 3 North-Range 30 East,
Township 3 North-Range 31 East, Township 4 North-Range 28 East, Township 4 North-Range 29 East, Township 4 North-Range 30 East, Township 4 North-Range 31 East, Township 4 North-Range 32 East, Township 4 North-Range 33 East, Township 4 North-Range 34 East, Township 110 North-Range 79 West, Township 110 North-Range 78 West, Township 110 North-Range 77 West, Township 109 North-Range 79 West, Township 109 North-Range 78 West, Township 109 North-Range 77 West, and Township 109 North-Range 76 West, Township 5 North-Range 28 East, Township 5 North-Range 29 East, Township 5 North-Range 30 East, Township 5 North-Range 31 East, Township 6 North-Range 30 East, and Township 6 North-Range 31 East. The polling place for precinct #1 shall be the Community Youth and Involved Center located at 19 East Main Avenue, in the City of Ft Pierre.
Precinct #2- Shall include all that part of Stanley County containing the following Townships: Township 6 North-Range 27 East, Township 6 North-Range 28 East, Township 6 North-Range 29 East, Township 7 North-Range 27 East, Township 7 North-Range 28 East, Township 7 North-Range 29 East, Township 7 North-Range 30 East, Township 8 North-Range 27 East, Township 8 North-Range 28 East, Township 8 North-Range 29 East, Township 9 North-Range 26 East, Township 9 North-Range 27 East, Township 9 North-Range 28 East, and Township 9 North-Range 29 East. The polling place for precinct #2 shall be the McQuistion Farmstead Shop Building located along Mission Ridge Road/ SD Highway 1806, in Section 18, Township 6 North, Range 29 East.
Precinct #3- Shall include all that part of Stanley County containing the following Townships:
Township 3 North-Range 25 East, Township 3 North-Range 26 East, Township 3 North-Range 27 East, Township 4 North-Range 25 East, Township 4 North-Range 26 East, Township 4 North-Range 27 East, Township 5 North-Range 25 East, Township 5 North-Range 26 East, Township 5 North-Range 27 East, Township 6 North-Range 25 East, Township 6 North-Range 26 East, Township 7 North-Range 25 East, Township 7 North-Range 26 East, Township 8 North-Range 25 East, Township 8 North-Range 26 East, and Township 9 North-Range 25 East. The polling place for precinct #3 shall be Hayes Hall.
Adopted this 7th day of February, 2012.
ATTEST: STANLEY COUNTY BOARD OF COMMISSIONERS
Karen K. Sharp, Auditor Dennis Booth, Chairman
BID OPENING FOR SALE OF METAL BLEACHER FRAMES: Motion by Jacobson, seconded by Iversen, to hold the bleachers until next meeting as there were no bids. All voted aye. Motion carried.
Scott suggested moving the wood inside and placing it on pallets to prevent water damage.
4-H PROMOTION AND EXPANSION: Mark Rowan 4-H Advisor gave a presentation to the Commissioners regarding the 4-H Promotion and Expansion Board. It is being proposed to have 14 to 15 total board members. Each of the three counties would have the following members: One Commissioner—one- year term ; one 4-H adult and one non 4-H adult, --three-year terms; and one 4-H student and one non 4-H student—two- year terms. Scott was appointed on the 4-H Board and Iversen as the alternate.
Commissioners discussed with Rowan moving his office into the extension Office as the County needs additional space. The Commission requested Rowan to attend the March 6, 2012, meeting to give ideas for moving and the connection of extension rooms.
APPOINTMENT OF TREASURER: Motion by Jacobson, seconded by Scott to appoint Sonny Harrowa as Interim Treasurer with a beginning salary of $31,000, plus three incremental raises of 50 cents over 18 months. All voted aye. Motion carried.
HIGHWAY DEPARTMENT: Sullivan reported Bob Bak Construction is still crushing gravel at the pit. Culverts and levee at the fairgrounds, water control and direction were discussed. Brad Lawrence reported Morris is removing the levee, and it should be down in two weeks depending on the weather. There will be further discussion about the culverts after the levee is removed.
Motion by Jacobson, seconded by Davenport, to approve Sullivan’s travel and attendance at the SD Association of County Highway Superintendent Conference March 13 – 15, 2012. . All voted aye. Motion carried.
Motion by Iversen, seconded by Jacobson - Stanley County would like to participate in the swap program that DOT is offering this year at the 2012 STP amount. All voted aye. Motion carried.
EXECUTIVE SESSION: Motion by Scott, seconded by Iversen to go into Executive Session for personnel reasons pursuant to SDCL 2-25-1(1) at 10:42. a.m. (CST). All voted aye. Motion carried. Out of Executive Session at 10:55 a.m. (CST).
CLAIMS: Motion by Jacobson, seconded by Iversen, to approve all claims. All voted aye. Motion carried.
ALL-AROUND GRAPHIX 20.00 PLAQUE
AMERICAN MEDICAL RESPONSE INC 1,143.35 DECEMBER 2011 SUBSIDY AT&T MOBILITY 48.48 UTILITIES
BOB BAK CONSTRUCTION 53,520.00 SUPPLIES
BRIGGS TRUCKING 150.00 REPAIRS/MAINT.
BUTLER MACHINERY CO. 210.63 SUPPLIES
CAPITAL AREA REFUSE LLC 642.00 UTILITIES
CAPITAL AREA REFUSE LLC 58.00 TRASH BILLING
CAPITAL JOURNAL 786.28 RETIREMENT ADVERTISEMENT CAROL BUTZMAN CONSULTING LLC 84.54 QMHP EVALUATION CARQUEST 66.72 SUPPLIES CENTURYLINK 215.99 UTILITIES
GAVIN CHRISTOPHERSON 20.00 SUBPOENA COMMUNITY YOUTH INVOLVED CTR. 1,666.67 FEBRUARY SUPPORT CHRISTY LUMBER CO. 12.00 SUPPLIES COMMUNICATIONS CENTER 608.00 SUPPLIES
DAKOTA BUSINESS CENTER 33.53 SUPPLIES
DIESEL MACHINERY, INC. 484.43 SUPPLIES
DIVISION OF MOTOR VEHICLE 12.00 SUPPLIES
DIVISION AGRICULTURAL SERVICES 100.00 CLASS REGISTRATION DUFFY LAW OFFICE 5,371.00 COURT APPT ATTY
EDDIES TRUCK SALES 319.83 SUPPLIES
CHRISTOPHER ELLIS 20.00 SUBPOENA
FACTOR 360 500.00 WEBSITE TRAINING
FLEET SERVICES 2,438.50 SUPPLIES
MARK FOLEY 225.72 SUBPOENA
FORT PIERRE CITY 1,694.97 UTILITIES
FOUR CORNERS FIRE DEPT 576.45 UTILITIES
FRIMAN OIL & GAS CO. 540.10 SUPPLIES
GARY SNOW & ASSOCIATES 325.00 MOLD INSPECTN/AIR SAMPLE GASRITE, INC 1,780.72 SUPPLIES
GOLDEN WEST TELECOMMUNICATIONS 334.04 911 SERVICES
CARRIE J GONSOR 2,049.00 CRT APPT ATTY
GRAND RENTAL STATION 704.00 RENTALS GROSSENBURG IMPLEMENT OF PIERR 2.09 SUPPLIES
HOGEN'S HARDWARE HANK 39.35 SUPPLIES
HUGHES COUNTY AUDITOR 14,400.00 DECEMBER 2011 JAIL BILLING CHARLES T HUMPHREY 2,962.50 2011 CONTRACT HOPGEN’S HARDWARE HANK 48.99 SUPPLIES
INLAND TRUCK PARTS CO. 170.45 SUPPLIES
KLEINS OFFICE PLUS 14.99 SUPPLIES
Klein's Office Equipment 35.22 SUPPLIES
DENISE C LANGLEY 311.60 CRT APPT ATTY THOMAS P MAHER 2,473.29 PROFESSIONAL SERVICES MARSHALL & SWIFT 957.65 ESTIMATOR 7 RENEWAL MCLEOD'S PRINTING & OFFICE SUPPLY 96.83 SUPPLIES
MICRO-FIX COMPUTERS 19.95 SUPPLIES MICROFILM IMAGING SYSTEMS INC 375.00 MONTHLY RENT MICROFIX, INC. 180.00 SUPPLIES MIDCONTINENT COMMUNICATION 206.70 UTILITIES MIDLAND AREA EMS 515.00 2012 YEARLY SUPPORT MISSOURI SHORES DOMESTIC VIOLENCE CENTER 895.00 2011 COLLECTIONS
MN WIRELESS, LLC 69.00 UTILITIES MONTANA-DAKOTA UTILITIES CO 592.43 UTILITY BILLING DAVID NEUHARTH 75.90 WEED/PEST MEETING PIERRE CITY 5,514.03 E-911 SERVICES 1ST-QTR 2012 QUILL CORPORATION 1,199.20 SUPPLIS
ROBINS WATER CONDITIONING INC 47.00 REPAIRS/MAINTENANCE RUNNINGS 637.00 SUPPLIES RUNNINGS SUPPLY INC 65.18 SUPPLIES
NICOLE SCHWINLER 40.00 RETIREMENT CAKE SD Assoc. Co. Hwy Super. 195.00 TRAVEL & CONF.
SD DEPARTMENT OF REVENUE 175.00 BLOOD TESTS
SD DEPT OF LABOR & REGULATION 1,032.00 JOHN J. HILLMER
SDSU EXTENSION 6,197.50 CALENDAR YEAR 2012 SERVALL UNIFORM & LINEN 55.65 REPAIRS/MAINT. SHANE'S PHARMACY 70.21 PRISONER CARE
BEN SIMBECK 20.00 SUBPOENA SMITH'S FIRE EXTINGUISHER 40.00 INSPECT 8 EXTINGSHRS
AJ STOESER 72.20 WEED/PEST MTNG SUTLEYS TOWN & RANCH MARKET 7.64 SUPPLIES
BLAKE WALSH 20.00 SUBPOENA WENDELL LAW OFFICE P.C. 417.20 CRT APPT ATTY--ZG WW TIRE SERVICE, INC 2,448.56 SUPPLIES WEGNER AUTO CO. 63.64 SUPPLIES
XEROX CORPORATION 372.32 DECEMBER BILLING RANDY YOST 72.20 WEED/PEST MTNG ZANDER AUTO PARTS 460.30 SUPPLIES
SALARIES BY OFFICE: Commissioners, $3975.90; Auditor, $6476.59; Treasurer, $6220.85; States Attorney, $7034.63; Custodian, $3141.61; Director of Equalization, $7137.34; Register of Deeds, $3591.53;Road and Bridge, $30344.39; Community Health Secretary, $2726.89; WIC Secretary, $345.64; Wellmark Blue Cross/Blue Shield, employee insurance, $13492.77; SD Retirement System, withheld and match, $5862.16; SD Supplemental Retirement, employee contribution, $1770.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $10842.65
AUDITOR’S ACCOUNT WITH THE TREASURER:
Cash on hand $1,062.04
Bad Check $56.50
Checks, less than 3 days $40,954.22
Petty Cash $200.00
First National Bank $94,983.70
MKKT. ACCT. – First National Bank $2,586,389.02
MKKT. ACCT. – American State Bank $66,371.31
SD FIT $6,007.50
REGISTER OF DEEDS:
Regular fees, January, 2012 $1,612.64
Transfer fees, January, 2012 $1,116.00
ADJOURNMENT: Motion by Scott, seconded by Iversen to adjourn the meeting at 10:56 a.m. (CST). All voted aye. Motion carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Dawn Sass, Deputy Auditor Dennis Booth, Chairman