February 12, 2019
STANLEY COUNTY COMMISSION
February 12, 2019
The regular meeting of the Stanley County Commission was called to order at 5:03 P.M.(CDT) by Vice Chairman Sonny Harrowa with Commissioners Dennis Booth, Mike Kenzy and Craig Heller present. Commissioner Dana Iversen was absent. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Deputy Treasurer Susan Freeman, Coroner Gary Grittner, Deputy Coroner Tiffany Sanchez and Shirley Swanson, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, SDDOT Dean VanDeWeile and Luke Cheaver, 4-H/Extension Jackie Husted, Adisyn Kuxhaus, Stanley County Conservation District Carson Carlisle and Mary Beth Fravel, and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Craig Heller, second by Mike Kenzy, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Dennis Booth, second by Craig Heller, to approve January 8, 2019, Minutes. All Voted Aye. Motion Carried.
CLAIMS: Motion by Craig Heller, second by Mike Kenzy, to approve Claims as presented. All Voted Aye. Motion Carried.
ACE STEEL & RECYCLING INC 532.69 R&B SUPPLIES
JASON R ADAMS 4099.49 CRT APPT ATTRNY
TARA L ADAMSKI 1513.40 CRT APPT ATTRNY
AAP OF PIERRE SD #2104 3.65 R&B SUPPLIES
AMERICAN MEDICAL RESPONSE INC 1237.50 JAN 2019 BILLING SUBSIDY
AT&T MOBILITY 905.89 CELL PHONES
AVERA MED GRP PIERRE 41.00 R&B PROF SERVICES
BAUMANN LUMBER 240.00 R&B REPAIR & MAINT
BEST WESTERN OF HURON 558.00 W&P CONFERENCE
BLACK HILLS CHEMICAL & JANITOR 314.90 GOVT BLDG SUPPLIES
BOTTOM LINE WELDING 173.60 R&B SUPPLIES
BUTLER MACHINERY CO 2566.16 R&B SUPPLY/REPAIR & MAINT
CAPITAL AREA COUNSELING INC 878.75 MCR DEC 2018
CAPITAL AREA REFUSE LLC 687.25 COUNTY SHOP ANNUAL TRASH BILL
CAPITAL AREA REFUSE LLC 133.00 COURTHOUSE TRASH BILLING
WICK COMMUNICATIONS 395.88 MIN 12-4-18/DELINQUENT TAXES
CATERPILLAR FINANCIAL SERVICES 30168.91 2014-140M2AWD M9J00779
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 241.76 OFFICE PHONES
CHEMSEARCH 734.47 R&B SUPPLIES
TRAVIS W STOUT 130.00 R&B SIGNAGE
CHRISTY LUMBER 61.96 FAIRGROUNDS REPAIR & MAINT
COMMUNITY YOUTH INVOLVED INC 1666.67 FEB 2019 MONTHLY SUPPORT
CONNECTING POINT 965.00 AUD REPAIR & MAINT
COWBOY COUNTRY STORES PIERRE 78.86 FUEL
SCOTT DEAL 285.60 FAIRGROUNDS REIMBURSEMENT
PEGGY DOUGHERTY 470.00 TREAS HEALTH INSUR/ADMIN FEE
EDDIE'S TRUCK SALES 1124.04 R&B SUPPLY/REPAIR & MAINT
KIM EDSON 35.00 ANNUAL LIBRARY MEMBERSHIP
ELECTION SYSTEMS & SOFTWARE 1516.00 ELECTION EQUIPMENT
FASTENAL COMPANY 33.79 R&B SUPPLIES
WADE FISCHER 7663.87 CRT APPT ATTRNY
FLEET SERVICES 1365.77 FUEL
FORT PIERRE CITY 75.47 CHN/EXT COPIER LEASE & COPIES
FORT PIERRE CITY 3627.51 JAN 2019 UTILITIES
FORT PIERRE CITY 15151.03 DUE TO CITY OF FORT PIERRE
FOUR CORNERS FIRE DEPTMENT 1018.26 HAYES SHOP UTILITIES
SUSAN FREEMAN 3.20 TREAS REIMBURSEMENT
ROGER A FULLER 330.00 DOE HEALTH INSURANCE
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GROSSENBURG IMPLEMENT OF PIERR 197.48 R&B SUPPLIES
HOGEN'S HARDWARE HANK 26.24 R&B SUPPLIES
HUGHES COUNTY FINANCE OFFICE 3120.00 DEC 2018 JAIL BILLING
INLAND TRUCK PARTS 285.48 R&B SUPPLY/REPAIR & MAINT
JC OFFICE SUPPLIES 111.37 R&B SUPPLIES
JC PRINTING INC 62.00 FAIRGROUNDS SUPPLIES
MARK KATTERHAGEN 15.00 MENTALLY ILL PROFESS SERVICES
ROBERT T KONRAD 3766.83 CRT APPT ATTRNY
LUCY LEWNO 166.47 MENTALLY ILL PROF SERVICES
LINCOLN COUNTY 90.00 MENTALLY ILL PROF SERVICES
LITTLE FALLS MACHINE INC 335.74 R&B SUPPLY/REPAIR & MAINT
DARCY LOCKWOOD 15.00 MENTALLY ILL PROF SERVICES
LODGE AT DEADWOOD 327.00 R&B TRAVEL & CONFERENCE
BRENDA LOUNSBURY 180.00 BLOOD TEST
LYNN'S DAKOTAMART 58.51 R&B SUPPLIES
LYNN'S DAKOTAMART 3.58 GOVT BLDG REPAIR & MAINT
THOMAS P MAHER 541.89 JANUARY 2019 EXPENSES
MARCO 781.80 OFFICE COPIER LEASE & COPIES
MENARDS - PIERRE 187.45 R&B SUPPLIES
MENARDS - PIERRE 790.02 GOVT BLDG/TREAS REPAIR/MAINT
PHILIP MEYER 30.00 MV REFUND
MIDCONTINENT COMMUNICATION 250.73 OFFICE INTERNET
GARY E MIKELSON 255.20 MENTALLY ILL PROF SERVICES
MONTANA-DAKOTA UTILITIES CO 363.61 BUFFALO RD SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 223.74 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 342.64 COURTHOUSE NATURAL GAS
MORRIS INC 1724.55 R&B SUPPLY/REPAIR & MAINT
MORRIS INC 10970.15 COMMERCIAL REFUND
NE SD COMM ACTN PRGM 5000.00 SD GROW 2019
O'REILLY AUTO PARTS - 2515154 4.97 R&B SUPPLIES
OVERHEAD DOOR CO OF PIERRE 91.84 FAIRGROUNDS REPAIR & MAINT
CITY OF PIERRE 6206.09 E-911 1ST QTR 2019
PITNEY BOWES 487.43 OFFICE POSTAGE
PITNEY BOWES INC 31.19 AUD SUPPLIES
POWERPLAN 312.13 R&B SUPPLIES/REPAIR & MAINT
QUILL CORPORATION 2662.82 OFFICE SUPPLIES
JERRY RADA 330.00 R&B HEALTH INSURANCE
ROBINS WATER CONDITIONING INC 12.00 R&B SUPPLIES
RUNNINGS SUPPLY INC 1646.93 R&B SUPPLIES
RUNNINGS SUPPLY INC 677.58 FAIRGROUNDS REPAIR & MAINT
BRAD A SCHREIBER 203.05 CRT APPT ATTRNY
SD ASSOC OF COUNTY OFFICIALS 128.00 ROD M/P FUND
SD BUREAU OF ADMINISTRATION 153.19 OFFICE LONG DIST/BIT
SD DEPT OF CORRECTIONS 178.50 COURTHOUSE MAINT
SD DEPTMENT OF REVENUE 177.35 LICENSE PLATES
SD DPARTMENT OF REVENUE 34221.95 MV/VITALS/MENTAL ILLNESS
SD FEDERAL PROPERTY AGENCY 235.75 R&B SUPPLIES
SD DEPARTMENT OF HEALTH 405.00 BLOOD TESTS
SD ASSC OF COUNTY HWY SUPT 100.00 2019 HWY SHORT COURSE
SERVALL UNIFORM/LINEN CO 104.58 R&B MAINT
SERVALL UNIFORM/LINEN CO 39.96 GOVT BLDG SUPPLIES
STANLEY COUNTY SCHOOL DIST 34411.03 DUE TO SC SCHOOL
CHARLES SWANSON 27.25 AFLAC OVERPAYMENT
WEED & PEST CONFERENCE 245.00 2019 W&P CONFERENCE
WW TIRE SERVICE INC 105.00 R&B SUPPLY/REPAIR & MAINT
YANKTON COUNTY SHERIFF'S DEPT 50.00 SHERRIFF FEES
ZANDER AUTO PARTS 462.47 R&B SUPPLIES
ZANDER AUTO PARTS 146.27 FAIRGROUNDS REPAIR & MAINT
Auditor’s Account with the Treasurer:
Cash on hand – $864.70
Checks, less than 3 days - $7,745.72
Bad Check - $93.60
Postage - $100.00
Petty Cash - $215.00
First National Bank - $92,243.36
MKKT Account – First National Bank - $2,584,483.71
MKKT Account – Dakota Prairie Bank - $69,837.69
SD FIT - $6,121.78
Total - $2,761,705.56
Register of Deeds:
Regular Fees January 2019 - $2,038.08
Transfer Fees January 2019 - $435.00
Treasurer and Auditor Report: Deputy Treasurer Susan Freeman presented the Commissioners with the Treasurers report, January bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the Budget Expenditure Report showing each department’s expenses as of December 31, 2018, and the Outstanding Disbursements by account & budget remaining as of February 12, 2019.
Adisyn Kuxhaus competed in 4-H National Western Stock Show in Denver. She qualified in Senior Horse Judging at State in July, 2018. After a 13 hour bus ride to get to Denver, Adisyn placed 6th overall out of 51contestants. This was her first time qualifying and said it was an amazing and exciting experience she will never forget. She can’t qualify for National in horse judging again, but she could in hippology or presentation.
Being part of 4-H has opened her eyes for what she can accomplish and what is available. Adisyn thanked the Commissioners for their continued support of 4-H.
Coroner Report: Gary Grittner presented the Commission with the 2018 Coroner Year End Report. Gary thanked his Deputy’s, Tiffany Sanchez and Shirley Swanson, Jill Richardson was out of town, for their willingness to step up. They stay current with training.
Gary also mentioned that discussions are in process with Hughes County that will allow Stanley County Deputy Coroners to assist Hughes County on an individual basis, when needed.
SDDOT: Dean VanDeWeile presented the Commission with plans for proposed asphalt paving project around Hayes. They have 3 box culverts to replace along with numerous pipe replacements. SDDOT will need access to County section line rights of way adjacent to U.S Highway 14 and State Highway 34. The project may run into 2020, depending on contractors and weather. The box culvert projects will entail detours on the south side of the existing Highway 14/34.
Luke Cheaver is working with land owners acquiring easement access and utilities to move any services that may run where construction will take place.
The Joint Powers Agreement will be discussed more during the March 2019 Commission Meeting.
Fairgrounds: Scott Deal presented the Commission with a tentative schedule of events to be held at the fairgrounds.
The High School Shooting Sports approached Scott about doing shooting sports on the eastside of the Schomer Barn, they would like someplace to get in more practice. After discussion, the Commission doesn’t feel it would be a good idea to be shooting between residences and the river.
WiFi: Motion by Craig Heller, second by Dennis Booth, to accept Extreme Tech Comm quote in the amount of $6,154.00 for WiFi services inside and outside the Grandstand, Schomer Barn and the fairgrounds. All voted Aye. Motion Carried.
The parking lot on the west side of the Grandstand needs repaired again, or replace with a new one. Scott will check with the City to see what street projects they have scheduled, the highway department can help with removal of the old material and haul gravel to build a base.
Panels: Scott would like to finish the chutes on the southeast side of the crows nest. It will take 10-12 gates and approximately 20 panels. The Commission suggested getting some prices.
Highway Department: Lee Smith presented the Commissioners with a report of the work completed by the highway department for the month of January, which entails a lot of snow and ice removal, service and maintenance on the equipment and trucks.
Haakon-Stanley Road Agreement: Motion by Dennis Booth, second by Craig Heller, to accept and approve Vice Chairman Sonny Harrowa to sign the Haakon and Stanley County Highway Department Road Maintenance Memorandum of Understanding. All voted Aye. Motion Carried.
Cattle Guards/Fence Ordinance: Lee would like an Ordinance regarding cattle guards removed and replaced by fence on County right-of-ways. It costs the County $10,000 to replace a cattle guard. Lee will need to look into the open range law more, map out where the cattle guards are located. The Ordinance needs to make the county roads the priority, not cattle guards. Lee asked if the County has the obligation to change cattle guards? And what would happen if the County took out the ones needing to be repaired, cleaned or replaced?
The Highway Department will be leasing mowing tractors from Grossenburg Implement. Motion by Craig Heller, second by Mike Kenzy, to lease 3 John Deere tractors for the 2019 mowing season at $31.00 per hour, maximum 250 hours. All voted Aye. Motion Carried.
Stanley County Conservation District Carson Carlisle is looking for someplace to park and store their equipment when it’s not in use. Carson asked about the new highway shop yard or one stall. Auditor Burtch will check with insurance and inform the Commission.
2018 Payable 2019 Tax Bills Delay: Auditor Burtch informed the Commission that due to glitches in the new software, the 2018 Payable 2019 tax bills has been delayed. Auditor Burtch and Director of Equalization are working with the software representatives.
SDSU Extension Memorandum of Understanding: Has been tabled for additional information and explanation.
Register of Deeds – Deed Binders: Motion by Craig Heller, second by Mike Kenzy, to approve purchase of deed binders, not to exceed $4,100.00, to be purchased with M/P Funds. All voted Aye. Motion Carried.
Catholic Community Foundation of Eastern South Dakota Raffle: Motion by Mike Kenzy, second by Dennis Booth, to approve Catholic Community Foundation of Eastern South Dakota Raffle to be held through June 10, 2019. All voted Aye. Motion Carried.
Courthouse Camera & Card Key System: Motion by Dennis Booth, second by Craig Heller, to accept CommTech quote for camera system in the amount of $3,987.00 and card key system in the amount of $5,458.00, not to exceed $9,445.00. All voted Aye. Motion Carried.
WIC Secretary Travel: The State is requesting Stanley County WIC Secretary to travel to Fort Thompson Clinic January 15, 2019, and most Thursdays in February and March 2019, do to staffing shortages.
Discussion: Commissioner Harrowa attended a meeting regarding the after school and summer program. CYI is working with another group to apply for the Century21 Grant. CYI asked if they could utilize the fairgrounds to incorporate 4-H youth development into the program.
SD Department of Public Safety forwarded the Moore Property, Landslide & Erosion Mitigation Project, to FEMA for review.
SD Department of Game, Fish & Parks supplied the County with their Annual Report, Animal Damage Control Fund. It is available in the Auditor’s office for review.
Upcoming Workshops: Annual Weed & Pest Conference, County Commissioner, New Officials and Welfare Official Workshop and County Highway Superintendent Conference
Adjournment: Motion by Craig Heller, second by Mike Kenzy, to adjourn at 6:56 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Burtch, Auditor Sonny Harrowa, Vice Chairman