December 7, 2010
The regular meeting of the Stanley County Commissioners was called to order at 8:03 a.m. by Chairman D.D. Jacobson with David Neuharth, Jim Stoeser, Pat Sutley and Dennis Booth present. Director of Equalization Don Weidemer, Auditor Kris Kroll, Dana Iversen, States Attorney Tom Maher and Highway Superintendent Leo Sullivan were also present.
AGENDA: Stoeser moved, Sutley seconded to approve the agenda. All voted aye. Motion carried.
MINUTES: Booth moved, Sutley seconded to approve minutes of the November 4, 2010 meeting. All voted aye. Motion carried.
HIGHWAY DEPT: Sullivan reported that the culvert that was set at Brown Church Rd. causes concern as it was not installed in a timely manner – he is concerned that there will be settlement and problems in the future that the county would like the state to take care of. Sullivan still checking on fuel costs and will contract as soon as he finds the best pricing. They are hauling gravel at County Line and have approximately 2 miles left. Grading has been completed on Bad River Road.
MAINTENANCE: Rick Sass reported that the wrong snow blower cab was sent by Titan. The other cab will cost approx. $400 more. Sass will negotiate the cost per the quote received. Book shelves are needed at the Log Cabin and Sass was advised to go to the meeting for permission to spend part of the budget on the shelves. Carpet in jury room needs replaced. Sass will check on pricing for new carpet.
COURTHOUSE HVAC: Dave Heibult and Paul Doohen with G&R Controls and Michael Heeney with O’Connor Group reported that Wheelhouse Plumbing, Nystrom Electric and Peitz Heating & Cooling were local contractors that were used in budget proposal amount of $704,978.00. If approved, negotiations and bids would be advertised as needed.
EMERGENCY MANAGEMENT: Rob Fines reported that the Homeland Security Grant funding formula has been changed by the administrator. Stanley County gained $702 in funding. $18549.15 will be allocated for the repeater/communication upgrade. The Communication Grant (PSIC) that was paying for the repeater which is being installed and was previously approved is now being questioned. Fines is submitting documentation to show that it was previously approved. The Mitigation Plan should be completed the first of January. PTE money that is remaining will be used at Stanley County Schools for their Safety and Emergency Operations Plan for their school campus. A phone line system was installed at Snake Butte. A maintenance agreement will be created between Hughes, Sully and Stanley County once completed.
EXTENSION: Ruth Beck reported that Extension was approved to get a new phone system and have chosen Comm Tech as the provider. Beck asked for approval to install the necessary equipment in the Courthouse Maintenance room. Neuharth moved, seconded by Stoeser to approve the installation of the equipment. All voted aye. Motion carried.
CLAIMS: Motion by Stoeser, seconded by Sutley to approve the claims. All voted aye. Motion carried.
TARA L. ADAMSKI 375.83 COURT APPT ATTY
ALLTELL 43.73 CELL PHONE
AMERICAN MEDICAL RESPONSE 1143.35 MONTHLY SUBSIDY
SHELLIE BAUMGART 120.11 AUDITOR TRAINING
BLACK HILLS ORAL/MAXILLOFACIAL 130.00 MED CARE
BOOTH CONSTRUCTION LLC 374.12 BUILDING REPAIRS
BOTTOM LINE WELDING 189.00 WELDING SERVICES
BUTLER MACHINERY CO 9479.56 REPAIRS-SUPPLIES-WARRANTY
CAPITAL AREA COUNS NC 232.00 QMHP EVALUATION
CAPITAL AREA REFUSE LLC 54.00 UTILITIES
CAPITAL JOURNAL 2337.90 ADVERTISING
CENTRAL CULVERT SUPPLY 4111.41 CULVERTS
CHANDLERS INC AUTOGLASS/RECYCL 190.00 GLASS/MIRRORS
CHRISTY LUMBER 20.56 MAINTENANCE
CHRISTY LUMBER 32.00 SNOW FENCE
COMMUNITY YOUTH INVOLVED CTR. 1250.00 DEC SUPPORT
COWBOY COUNTRY STORES 166.59 GASOLINE
DAMON LAW OFFICE 1945.57 COURT APPT ATTY
DENTISTRY AT THE ST CHARLES 93.00 MEDICAL CARE
DEPARTMENT LEGIS AUDIT 13145.00 2010 AUDIT
DUFFY LAW OFFICE 385.40 CRT APPT ATTY
EDDIE'S TRUCK SALES 867.50 PARTS - SUPPLIES
ELECTION SYS & SOFTWARE 1749.55 AUTOMARK
FORT PIERRE CITY 1254.47 UTILITIES
FRIMAN OIL & GAS CO, INC. 713.04 PROPANE
GASRITE, INC 7135.61 DYED FUEL - GASOLINE
GROSSENBURG IMPLEMENT 71.20 SUPPLIES
HOGEN'S HARDWARE HANK 25.17 SUPPLIES
HUGHES COUNTY AUDITOR 18120.00 JAIL BILLING
KLEINS OFFICE PLUS 327.94 SUPPLIES
LEWIS & CLARK BHS 142.00 MENTAL ILLNESS
PATTY MCGEE 299.03 AUDITOR TRAINING
MICRO-FIX COMPUTERS 112.90 SERVICE CALL
MICRO-FIX COMPUTERS 1134.00 COMPUTER - PRINTER
MICROFILM IMAGING SYSTEMS INC 375.00 FURN & EQUIP
MIDCONTINENT COMMUNICATION 206.70 UTILITIES
MN WIRELESS LLC 69.00 INTERNET
MONTANA-DAKOTA UTILITIES CO 253.41 UTILITIES
MORRIS INC 215.00 COMMERCIAL PLATE REFUND
MORRIS INC 10082.38 SUPPLIES - GRAVEL
NAPA 68.14 TRUCK PARTS
DARLIS D PERRY 180.00 BLOOD TESTS
PIERRE CITY 110.00 MEDICAL DIRECTOR AGREEMENT
PIERRE POLICE DEPTMENT 10395.00 3RD & 4TH QTR PAYMENT 2010
PAT PRINCE 30.00 REGISTRATION FEES
PRYNTCOMM 94.50 SUPPLIES
QUILL CORPORATION 211.82 SUPPLIES
QWEST COMMUNICATIONS 186.20 UTILITIES
REGIONAL HEALTH 529.59 MEDICAL CARE
OLINGER,LOVALD,ROBBENNOLT 110.36 EP
RESERVE ACCOUNT 213.22 POSTAGE DEPOSIT
RUNNINGS SUPPLY INC 29.14 SUPPLIES
RUNNINGS SUPPLY INC 271.23 SHOP SUPPLIES
BRAD A SCHREIBER 302.05 COURT APPT ATTY
SCOTT FENCING & TRENCHING 1980.00 TAKE DOWN BLEACHERS
SD BUREAU OF ADMINISTRATION 29.37 UTILITIES
SD DEPARTMENT OF REVENUE 367.00 BLOOD TEST
SD ASSN OF COUNTY COMMISS 888.08 2011 DUES
SD ASSN OF COUNTY COMMISS 2365.10 CLERP STATEMENT
SD ASS'N. OF COUNTY OFFICIALS 719.04 2011 MEMBER DUES
SERVALL UNIFORM/LINEN CO 35.68 CLEAN RUNNERS
SHANE'S PHARMACY 75.19 MEDICAL CARE
SHARPE RENTALS INC 2227.75 COMMERCIAL REFUND
STATE SUPPLY COMPANY 41.65 MAINTENANCE
SUTLEYS TOWN & RANCH MARKET 5.30 SUPPLIES
LAUREL TAYLOR 20.00 SUBPOENA
SCHMIDT, SCHROYER, MORENO PC 16.40 MENTAL ILLNESS COMMITMENTS
WALMART COMMUNITY 46.62 SUPPLIES
WW TIRE SERVICE INC 12161.55 REPAIRS & NEW TIRES
XEROX CORPORATION 164.02 LEASE AGREEMENT
ZANDER AUTO PARTS 195.51 PARTS & SUPPLIES
DIRECT DEPOSIT: Motion by Booth, seconded by Stoeser to begin direct deposit effective January 1, 2011. This will be mandatory for all employees. All voted aye. Motion carried.
OAHE DISTRICT MEETING: Dec. 14, 2010 at 12:00 at the Senior Citizens Center.
YEAR END DECEMBER MEETING: Dec. 30, 2010 at 8:00 a.m.
CITY CHRISTMAS PARTY: Kroll reported that the City of Fort Pierre sent an invitation to their Annual Christmas party on Dec. 17 at the CYIC. Stoeser moved, seconded by Neuharth to donate $250 to the City to help cover expenses for the Christmas party. All voted aye. Motion carried.
LIQUOR LICENSE RENEWAL HEARING: 10:00 a.m. – Time set for a hearing to consider the renewal of liquor licenses. Motion by Neuharth, seconded by Stoeser to approve the applications from Chantier Creek Resort and Oahe Marina & Resort for renewal of liquor licenses for 2011. All voted aye. Motion carried.
FAIRGROUND BLEACHERS: Rick Hahn with Hahn Engineering presented the bids. Proposal 1: 15 row bleachers/installation and Proposal 2: 10 row bleachers/installation, both to include ADA seating and ramps. Hahn recommends Combined Building Specialties. Bid pricing as follows:
PROPOSAL 1 PROPOSAL 2
Midwest Construction $65468.32 $49184.89
Combined Building Specialties $57526 $41299
Built Rite Bleachers $54267 $42308.67
Highlands Product Group LLC $67767.50 $51757.50
DGJD Bleachers, Inc. $65056 $45246
Motion by Sutley, seconded by Booth to accept Proposal 2 pricing from Combined Building Specialties. Concrete pad will cost approximately an additional $7500 unless the current piers are used. Booth and Sutley voted aye, Stoeser voted nay, Neuharth abstained from voting. Jacobson voted aye. Motion carried.
AUTOMATIC BUDGET SUPPLEMENT (WEED & PEST): Motion to approve an automatic supplement to the Weed & Pest Fund in the amount of $25000 to reflect the US Corps grants money that was received in June. Neuharth moved, seconded by Booth. All voted aye. Motion carried.
HAVA FUNDS: Motion by Neuharth, seconded by Booth to dispense with the restricted HAVA funds as it has been spent. All voted aye. Motion carried.
SUPPLEMENTAL BUDGET HEARING: 10:45 a.m. - Time set for hearing to consider supplementing the Road & Bridge budget. Motion Stoeser, seconded by Booth to supplement the Road & Bridge budget by $240,000 for expenses incurred in 2010 that were unanticipated at the time of preparing the 2010 budget. This budget will amend the 2010 annual budget adopted by the Commission as Resolution 2009-10. All voted aye. Motion carried.
HUMAN RESOURCES: Chuck Humphrey reported Personnel Policy Amendments: 3.1 Probationary Period-amended to include permanent part-time employees under the 6 month probationary period . Motion Sutley, seconded by Neuharth to approve amendment. All voted aye. Motion carried. Motion by Neuharth, seconded by Sutley to amend 5.10 Insurance to state that health insurance for the employee will be effective the first day of the month following employment. All voted aye. Motion carried. Motion by Neuharth, seconded by Sutley to leave 6.1 Annual Leave-Full Time Employees accumulation policy as is. Motion by Sutley, seconded by Neuharth to amend 6.1 to read a maximum of ten hours per day if you are scheduled ten hours per day, not to exceed forty hours per week. All voted aye. Motion carried. Motion by Neuharth, seconded by Sutley to eliminate all benefits for part-time employees unless required by SDCL. All voted aye. Motion carried. Tabled discussion on further changes until a future meeting.
UNITED WAY: Gloria Hanson informed the Commission of various organizations in Stanley County that the United Way assists. Motion by Neuharth, seconded by Sutley to allow Hanson to set up discussion with County employees. All voted aye. Motion carried.
ADJOURNED: 12:17 p.m. Meeting back to order at 1:02 p.m.
CH REMODEL PHASE II: Dudley Rumrill with SHP presented bids. Also in attendance were Mark Zarecky and Jerry Calway with Midwest Construction, Neal Hoymes with Sharpe Enterprises and Marlene Knutson with CSDED. Bids in total: Sharpe Enterprises $159960, Alternate $163960; Midwest Construction $153502.58, Alternate $157329.48. Total of low bid for each item (without alternates): $136650. The grant total is $98400 less fees in the amount of $3000 paid to CSDED and approximately $12000 paid to the architect plus any change order fees that might be incurred. Sutley moved, seconded by Booth to proceed with the entire project as bid. Zarecky is concerned that his pricing may change if the project is not awarded in full to each contractor. Hoymes said that they did not attain pricing as a complete package and he is comfortable with his pricing. Zarecky is also concerned with the foundation and void forms per the plans. Knutson commented that the grant/project completion deadline is March 28, 2012. Rumrill stated that the void forms are to be eliminated. States Attorney Tom Maher noted that the Commission can proceed with the bids as presented. Sutley and Booth voted aye, Neuharth and Stoeser voted nay. Jacobson voted aye. Motion carried. Rumrill will prepare the notice of award. Midwest Construction was awarded the lighting and entryways and Sharpe Enterprises was awarded the windows. The bid for the alternate was not awarded.
RODEO GROUNDS: Ray Lewis spoke to the Commission regarding Stanley County hosting National High School Rodeo Association events. Contracts are awarded on a two year term. Commitment is required by January, 2011 for contract years 2014/2015. Lewis offered to speak on the County’s behalf if the county is willing to financially support the efforts. Jacobson voiced concerns regarding the timeframe of the issue and the money that would need budgeted for the project and expansion of the facilities that are available. Lewis would like to look forward to 2013 to bid for years 2016/2017. Lewis will continue discussions with other entities and address the event opportunity at a later time.
FIRE DEPARTMENT: Rick Cronin and Cody Lengkeek presented Commission with the concern that they will need to purchase a new truck in the future. The last truck replacement was in 2006. Commissioner Booth suggested that they bring the information to the budget meetings next
ABATEMENTS: Norma Schilling has been paying for the full lot and the lot had been split in half in 2004. Maher will research the previous year’s payments and to verify if we are allowed to abate them. Motion by Sutley, seconded by Neuharth to abate the 2010 taxes in the amount of $230.63 as well as the previous year’s taxes if so approved by the States Attorney. Freda Lawhon lost her home to fire in 2010. Motion by Neuharth, seconded by Sutley to abate 2010 taxes in the amount of $322.09. All voted aye. Motion carried.
LEGISLATIVE AUDIT: Dave Schlosser presented the Commission with the closing conference for the 2008-2009 Audit. Internal Control-Related Findings were reported and discussed.
EXECUTIVE SESSION: Personnel at 5:25 p.m. out at 5:45 p.m.
SALARIES BY OFFICE: Commissioners, $3583.42 Auditor, $6574.06; Treasurer, $5869.47; States Attorney, $6799.83; Custodian, $3058.36; Director of Equalization, $6833.87; Register of Deeds, $4251.69; Road and Bridge, $29196.67; Community Health Secretary, $2632.55; WIC Secretary, $333.71; Wellmark Blue Cross/Blue Shield, employee insurance, $13915.97; SD Retirement System, withheld and match, $5389.80; SD Supplemental Retirement, employee contribution, $40.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $10916.80
AUDITOR’S ACCOUNT WITH THE TREASURER:
Cash on hand $2778.22
Checks, less than 3 days $25714.83
Petty Cash $200.00
First National Bank $65408.11
MKKT. ACCT. – First National Bank $2961977.98
MKKT. ACCT. – American State Bank $65595.26
SD FIT $6061.11
REGISTER OF DEEDS:
Regular fees, November 2010 $4152.96
Transfer fees, November 2010 $2085.00
ADJOURNMENT: Motion by Sutley, seconded by Stoeser to adjourn the meeting at 5:45 p.m.