STANLEY COUNTY COMMISSION
DECEMBER 20, 2012
The special meeting of the Stanley County Commission was called to order at 8:07 a.m. (CST) by Chairman Booth with Commissioners Davenport, Iversen, Jacobson, and Scott present. Highway Superintendent Leo Sullivan, Director of Equalization Beth Dutt, Assistant Director of Equalization David Reiss, Treasurer Peggy Dougherty, Deputy Treasurer, Dawn Sass, Deputy Auditor Philena Edwards, Auditor Karen Sharp, David Neuharth, A. J. Stoeser, Larry Coyle, Leon Haskins, Lura Kirkpatrick, Dwayne Prince, Don Garrity and Vince Bruce were also present.
AGENDA: Motion by Scott, second by Davenport, to approve the Amended Agenda. All voted Aye. Motion carried.
CLAIMS: Motion by Iversen, second by Scott to approve the claims as presented. All voted Aye. Motion carried. Motion by Iversen, second by Davenport, to approve the purchase of Liens Software for the Auditor’s office in the sum of $3,500.00 and payment of the same by December 31, 2012, Iversen, Davenport, Jacobson and Booth voting Aye. Scott voted Nay. Motion carried.
ALL AROUND GRAPHIX 110.00 COMM PLAQUES
AMERICAN STAMP & MARKETING 171.55 REG OF DEEDS SUPPLIES
AMERICAN MEDICAL RESPONSE INC 1,143.35 AMBULANCE CONTRACT
ASSN OF SD CO WEED/PEST BOARDS 50.00 WEED & PEST MEMBERSHP
BLACK HILLS CHEMICAL & JANITOR 51.99 GOV BLDG SUPPLIES
AUSTIN BROWN 20.00 JUDICIAL WITNESS
ABEL BUBULI 20.00 JUDICIAL WITNESS
BUTLER MACHINERY CO 130.46 PARTS & SUPPLIES
WICK COMMUNICATIONS 609.18 PUBLICATION CENTURYLINK 170.56 4-CORNERS REPEATER CHEMSEARCH 411.00 SHOP SUPPLIES
CHRISTY LUMBER 190.60 SUPPLIES
CITY OF FORT PIERRE 400.00 CHRISTMAS PARTY COWBOY COUNTRY STORES PIERRE 80.20 FUEL
DAKOTA BUSINESS CENTER 68.60 REG OF DEEDS SUPPLIES DAMON LAW OFFICE 3,110.56 CRT-APPT ATTRNY
DIVISION AGRICULTURAL SERVICES 60.00 WEED & PEST RENEWAL
DUFFY LAW OFFICE 492.00 CRT-APPT ATTRNY
EDDIE'S TRUCK SALES 140.20 TRUCK FILTERS
GINGER FENWICK 28.00 LIBRARY MEMBERSHIP
FLEET SERVICES 5,379.77 DYED FUEL GAS
FRIMAN OIL & GAS CO INC 215.73 PROPANE FOR SHOP
GASRITE INC 68.73 FUEL-GAS CONTRACT GENERAL CREDIT FORMS INC 36.86 TREASURER’S SUPPLIES GROSSENBURG IMPLEMENT OF PIERR 44.90 JOHN DEERE SUPPLIES
HOGEN'S HARDWARE HANK 42.26 GOV BLDG SUPPLIES
HUGHES COUNTY AUDITOR 35,021.73 JAIL BILLING
LAVONA KIRKPATRICK 30.34 JUDICIAL TRAVEL
LURA KIRKPATRICK 249.90 WEED & PEST BRD
LANGUAGE LINE SERVICES 109.06 COURT INTERP
MARSHALL & SWIFT 2,567.65 DOE SUPPLIES
MCLEOD'S PRINTING & OFFICE SUP 107.26 DOE SUPPLIES
MICRO-FIX COMPUTERS 70.00 COMPUTER SERVICE
MICRO-FIX COMPUTERS 140.00 TREAS MAINT
MICROFILM IMAGING SYSTEMS INC 375.00 ROD FURN & EQUIP MIDCONTINENT COMMUNICATION 217.30 OFFICE UTILITIES
MORRIS INC 10,850.00 COMMERCIAL REFUND MORRIS INC 24,500.00 SKID STEER LOADER
DAVID NEUHARTH 75.90 WEED & PEST BRD
PITNEY BOWES GLOBAL 136.95 TERM RENTAL
PITNEY BOWES 193.60 SUPPLIES
QUILL CORPORATION 954.92 OFFICE SUPPLIES
RDO EQUIPMENT COMPANY 664.27 JOHN DEERE REPAIRS
DAVID C REISS 127.28 MILEAGE
RELIABLE OFFICE SUPPLIES 76.06 AUDITOR’S SUPPLIES RUNNINGS SUPPLY INC 182.15 PARTS & SUPPLIES
STANLEY CO SCHOOL DISTRICT 24,989.84 HOMELAND
STANLEY COUNTY TREASURER 55.00 COMM ADMIN FEES
BRAD A SCHREIBER 39.70 CRT-APPT ATTORNY
KIP SCOTT 293.80 WITNESS/TRAVEL
SD ASSOC COUNTY OFFICIALS 134.00 M/P FUND FOR ROD
SD BUREAU OF ADMINISTRATION 21.74 BIT TELEPHONE
SERVALL UNIFORM/LINEN CO 31.64 CLEAN RUNNERS
SHANE'S PHARMACY 38.07 MEDICAL CARE
AJ STOESER 144.40 WEED & PEST BRD
RODNEY STOESER 44.44 PLANNING/ ZONING
SUTLEYS TOWN & RANCH MARKET 29.94 GOV BLDG SUPPLIES
TITAN ACCESS ACCOUNT 601.99 PARTS
ULTRA INC 28.75 REPAIRS & MAINT
ULTRA INC 3,500.00 LIENS SOFTWARE
WW TIRE SERVICE INC 368.00 TIRE
ZANDER AUTO PARTS 235.74 PARTS & SUPPLIES
AUDITOR and TREASURER’S REPORTS were reviewed and filed.
HIGHWAY DEPARTMENT: Sullivan gave a report as to work the Highway Department was doing and what is being put together for specs for a bid on a road grader. Prairie dogs were also discussed.
SUPPLEMENTAL BUDGET HEARING: 8:30 a.m. – Time set for hearing to consider supplementing the General Fund budget as follows: $9,000 Commissioners; $55,000 Fairgrounds; $30,000 Jail for a total of $94,000.00 for expenses incurred in 2012 that were unanticipated at the time of preparing the 2012 budget, and to consider supplementing the Road and Bridge budget by $200,000.00 for expenses incurred in 2012 that were unanticipated at the time of preparing the 2012 budget. This budget will amend the 2012 annual budget adopted by the Commission as Resolution 2011 – 04 on September 26, 2011. Motion by Davenport, second by Iversen, to supplement the budget as set forth above.
CONTINGENCY TRANSFERS: Motion by Scott, second by Iversen, to make Contingency Transfer to cover the following budgets: Commissioners $1,225.00; Animal Damage Control Fund $200.00; Jail $60,000.00; Coroner, $2,000.00; Public Welfare, $1,500.00; WIC Program $420.00; Fairgrounds $2,500.00; Planning and Zoning, $260.00; Emergency & Disaster $750.00; and Operating Transfer Out $8,800.00.
AUTOMATIC BUDGET SUPPLEMENT (WEED & PEST): Motion by Iversen, second by Scott, to approve an automatic supplement to the Weed &Pest Fund in the amount of $25,000.00 to reflect the US Corps grants money that was received in Dec. 2012.
AUTOMATIC BUDGET SUPPLMENT (PILT): Motion by Jacobson, second by Iversen, to approve an automatic supplement to the PILT Payment to Local Education in the amount of $23,309.50 to reflect grants money that was received in June 2012.
AUTOMATIC BUDGET SUPPLEMENT (PILT—RD & BRD): Motion by Davenport, second by Iversen, to approve an automatic supplement to the PILT—Rd. &Brd. in the amount of $15,534.12 to reflect grants money that was received in June 2012.
AUTOMATIC BUDGET SUPPLEMENT (FEMA—RD & BRD): Motion by Davenport, second by Jacobson, to approve an automatic supplement tot eh FEMA—Rd. & Brd. in the amount of $20,467.51 to reflect grants money that was received in 2012.
AUTOMATIC BUDGET SUPPLEMENT (E & D – SHERIFF): Motion by Iversen, second by Scott, to approve an automatic supplement to the Emergency & Disaster – Sheriff in the amount of $3,567.60 to reflect grants money that was received in May 2012.
AUTOMATIC BUDGET SUPPLEMENT (E&D – EQUIPMENT): Motion by Iversen, second by Scott, to approve an automatic supplement to the Emergency & Disaster – Equipment in the amount of $24,989.84 to reflect unanticipated expenses, which will be reimbursed by the State of SD, in 2012.
SALARIES AND WAGES: Motion by Davenport, second by Iversen, that Treasurer Dougherty shall receive three (3) incremental pay raises of fifty cents ($0.50) each on March 20, 2013, September 20, 2013, and March 20, 2014, plus any cost of living increases received by other county elected officials. All voted Aye. Motion carried. Motion by Davenport, second by Iversen, that Dawn Sass, whom is on a probation period, shall receive the cost-of-living raise the same as other county employees. All voted Aye. Motion carried. Motion by Davenport, second by Iversen, to increase the wages and salaries of all county elected officials and employees by fifty cents ($0.50) per hour for 2013 as budgeted. All voted Aye. Motion carried.
INVENTORY AND SURPLUS: After discussion, Auditor Sharp was directed to send out a memo to all elected officials and department heads that inventory lists are due December 31, 2012, and to request an additional list of items to be declared surplus at the same time.
PERSONNEL: Motion by Scott, second by Iversen, to go into Executive Session for personnel, SDCL 1-25-2(1), at 9:55 a.m. All voted Aye. Motion carried. Out of Executive Session at 10:31 a.m.
JAIL AGREEMENTS: Motion by Scott, second by Iversen, to approve jail agreements with Beadle, Hughes and Walworth Counties and to authorize Chairman Booth to sign the same. All voted Aye. Motion carried. Motion by Iversen, second by Scott, that Stanley County Law Enforcement is encouraged to use less expensive facilities when possible and reasonable for jail confinement. All voted Aye. Motion carried.
EXTENSION: Motion by Scott, second by Davenport, to enter into, approve and authorize Chairman Booth to sign the Memorandum of Understanding between Hughes & Stanley County and SDSU Extension for the Expanded Food and Nutrition Education Program (EFNEP) and Family Nutrition Program (FNP). All voted Aye. Motion carried.
4-Corners Fire Department: Tom Garrity reported that the curtain is done, will be putting up fans and splitting the bank for lights. It was suggested to look into some grants for further improvements. Motion by Scott, second by Davenport, to approve the Occupancy Agreement for 2013 and to authorize Chairman Booth to sign the same. All voted Aye. Motion carried.
WEED AND PEST: Members of the Weed and Pest Board, David Neuharth, Lura Kirkpatrick and A. J. Stoeser, discussed the Weed and Pest Supervisor position with the Commission. State’s Attorney Maher thanked Lura Kirkpatrick for all the work that she has done on the Weed and Pest Board, and Lura Kirkpatrick thanked the Commissioners for extending to her the opportunity to serve and also announced that she will be resigning from the Weed and Pest Board due to other commitments.
DECLARATION OF SURPLUS—BORDEN TOWNSITE: Motion by Scott, second by Davenport, to surplus and require three (3) land owners to appraise Stanley County property, to-wit: Lot 7, Block 1 and Lots 1 and 12, Block 2, Townsite of Borden, located in the SW1/4 of Section 9, Twp. 5N, R. 2 East B. H. M., Stanley County, South Dakota. All voted Aye. Motion carried. David Neuharth and A. J. Stoeser agreed to be appraisers and a third appraiser will be contacted by the Stanley County Commissioners.
LIBRARY CARDS: Motion by Jacobson, second by Davenport, to authorize $35.00 reimbursement for library cards upon presentation of a receipt beginning January 1, 2013. All voted Aye. Motion carried.
RECOGNITION OF COMMISSIONERS: Chairman Booth presented Commissioners D. D. Jacobson and Marsha Davenport clocks in recognition of their service to Stanley County as Commissioners and thanked them for their dedicated service.
ADJOURN: Motion by Iversen, second by Scott, to adjourn at 11:34 a.m. (CST). All voted Aye. Motion carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSION
Karen Sharp, Auditor Dennis Booth, Chairman