November 7, 2017

STANLEY COUNTY COMMISSION

MINUTES

November 7, 2017

 

The regular meeting of the Stanley County Commission was called to order at 5:02 P.M.(CST) by Chairman Dana Iversen with Commissioners Dennis Booth, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Mike Kenzy, Highway Superintendent Lee Smith, Fairgrounds Manager Scott Deal, Sixth Circuit Court Judge Brown, Regional 4-H Youth Program Advisor Hilary Risner, Jackie Husted, 4-H Finals President Kasey Hanson, Shelly Cowan, Bruce Kessler, Emergency Management Rob Fines, Dave Askins, Capital Journal, Deputy Auditor Sarah Furnival and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA: Motion by Craig Heller, second by Sonny Harrowa, to approve the Agenda. All voted Aye. Motion Carried.

 

APPOINTMENT OF COMMISSION DISTRICT 2: Motion by Sonny Harrowa, second by Dennis Booth, to appoint Michael Kenzy to fulfill the term as Commissioner for District Two (2). All voted Aye. Motion Carried. Michael Kenzy was sworn in by Sixth Circuit Court Judge Brown.

 

MINUTES:  Motion by Dennis Booth, second by Craig Heller, to approve October 3, 2017, and October 10, 2017, Minutes. All Voted Aye. Motion Carried.

 

CLAIMS:  Motion by Sonny Harrowa, second by Dennis Booth, to approve Claims as presented. All Voted Aye. Motion Carried.

 

AFFECTIONS FLORAL & WINE                                     100.00  MEMORIAL                     

AGE CORP                                                                         328.78  OVERPAID TAXES               

AMERICAN MEDICAL RESPONSE INC                     1237.50  OCTOBER SUBSIDY              

ANDERSON, KARI                                                             20.00  SUBPOENA                     

AT&T MOBILITY                                                             127.51  CELL PHONES    

AVERA ST MARYS HOSPITAL                                    4548.24  MEDICAL CARE                 

BECK MOTOR COMPANY                                                61.95  R&B REPAIR & MAINT 

BEST LAWN CARE                                                           390.00  GOVT BLDG MAINT              

BOTTOM LINE WELDING                                                 80.00  FAIRGROUNDS REPAIR           

BUTLER MACHINERY CO                                               505.06  R&B REPAIR & MAINT 

CAM RENTALS                                                                    58.41  OVERPAID TAXES               

CAPITAL AREA COUNSELING INC                             1087.50  SEPTEMBER MCR                

CAPITAL AREA REFUSE LLC                                         183.75  FAIRGROUNDS/GOVT BLDG

D.C.I                                                                                       43.25  BCKGRND CHECK

D.C.I                                                                                       24.00  BCKGRND CHECK

WICK COMMUNICATIONS                                             723.61  PUBLICATIONS                  

KEVIN CARTER                                                                439.85  OVERPAID TAXES               

CENTURYLINK                                                                 170.56  4-CORNERS REPEATER        

CENTURYLINK                                                                 241.47  OFFICE PHONES                

CHEMSEARCH                                                                  209.53  R&B MAINT/SUPPLY  

CHOLIK                                                                              150.00  FAIRGROUNDS MAINT            

CHRISTY LUMBER                                                        1127.14  R&B SUPPLIES       

CHRISTY LUMBER                                                          563.88  FAIRGROUNDS MAINT            

CLARK, BRAD                                                                  317.84  OVERPAID TAXES               

COMMUNITY YOUTH INVOLVED INC                     1666.66  NOVEMBER MONTHLY SUPPORT     

CONNECTING POINT                                                        62.50  AUD REPAIR               

CORELOGIC                                                                    5436.37  OVERPAID TAXES               

COWBOY COUNTRY STORES PIERRE                       105.59  FUEL

DAKOTA DATA SHRED                                                  94.70  AUD REPAIR & MAINT     

DAKOTA SPRINKLER & LANDSCAPING                  415.40  GOV BLDG REPAIR & MAINT      

SCOTT DEAL                                                                     14.90  SUPPLY REIMB         

PEGGY DOUGHERTY                                                    898.78  ADMIN FEE/TREAS HEALTH INSUR

BRANDI ECKERT                                                           371.53  OVERPAID TAXES               

EDDIE'S TRUCK SALES                                                963.64  R&B MAINT/SUPPL  

ENVIROTECH WASTE SERVICES INC                      991.34  FAIRGROUNDS MAINT   

KALYN EULBERG                                                           20.00  SUBPOENA                     

FIRST NATIONAL BANK                                              878.02  OVERPAID TAXES               

FLEET SERVICES                                                         2142.67  R&B FUEL

FORT PIERRE CITY                                                  20,740.36  DUE TO CITY OF FORT PIERRE           

FORT PIERRE CITY                                                         85.59  COPIER LEASE CHN/EXTENSION   

FORT PIERRE CITY                                                     1824.35  UTILITIES                    

ROGER A FULLER                                                         868.78  DOE HEALTH INSURANCE         

GOLDEN WEST TELECOMMUNICATIONS              334.04  E-911                        

GROSSENBURG IMPLEMENT OF PIERR                    40.46  R&B SUPPL       

JONATHON HOFER                                                    2321.37  OVERPAID TAXES               

HOGEN'S HARDWARE HANK                                      15.69  R&B SUPPL       

HOGEN'S HARDWARE HANK                                    172.36  GOVT BLDG REPAIR & MAINT     

HUGHES COUNTY FINANCE OFFICE                   25460.00  SEPT & OCT 2017 JAIL BILLS

JC PRINTING INC                                                            84.35  R&B SUPPLIES       

JIM HAWK TRUCK TRAILERS INC                            170.00  R&B SUPPLIES       

SHILOE KING                                                                   36.80  SUBPOENA/WITNESS TRAVEL     

ROBERT T KONRAD                                                   1084.91  CRT APPT ATTRNY 

LINCOLN COUNTY                                                       288.09  MENTALLY ILL                 

LOCATORS & SUPPLIES INC                                        48.96  R&B MAINT/SUPPLY  

LYNN'S DAKOTAMART                                                14.17  R&B SUPPLIES       

THOMAS P MAHER                                                    2756.89  OCTOBER 2017 EXPENSES        

MARCO                                                                          356.86  OFFICE EQUIP RENTAL             

MENARDS - PIERRE                                                    405.28  FAIRGROUNDS REPAIR & MAINT   

MICROFILM IMAGING SYSTEMS INC                    375.00  ROD EQUIPMENT RENTAL         

MIDCONTINENT COMMUNICATION                      175.73  OFFICE INTERNET

MIDCONTINENT COMMUNICATION                        75.00  EXTENSION INTERNET               

MIDWEST CONSTRUCTION INC                            5431.54  R&B REPAIR & MAINT 

MIDWEST COOPERATIVES                                   19120.00  R&B FUEL           

BRIDGET MILLER                                                        169.82  OVERPAID TAXES               

M0 SHORES DOMESTIC VIOL CENTER                   662.50  YEARLY SUPPORT               

MONTANA-DAKOTA UTILITIES CO                          18.74  R&B NATURAL GAS    

MONTANA-DAKOTA UTILITIES CO                          54.88  GOVT BLDG NATURAL GAS        

MORRIS EQUIPMENT LLC                                           62.84  FAIRGROUNDS REPAIR & MAINT   

MORRIS INC                                                                  262.00  COMMERCIAL REFUND            

NAPA                                                                                39.18  R&B SUPPLIES       

NYSTROM ELECTRICAL CONTRACTING                81.63  FAIRGROUNDS REPAIR & MAINT

OAHE HABITAT FOR HUMANITY                            564.80  ABATEMENT REFUND   

OVERHEAD DOOR CO OF PIERRE                           227.03  FAIRGROUNDS REPAIR & MAINT   

LARRY PETERS                                                              26.96  OVERPAID TAXES               

PETERSEN MOTORS INC                                             52.25  WEED & PEST SUPPL   

CITY OF PIERRE                                                          110.00  SEPT MEDICAL DIRECTOR        

PITNEY BOWES                                                           489.50  POSTAGE                      

POWERPLAN                                                              1160.25  R&B MAINT/SUPPLY  

QUILL CORPORATION                                               843.82  OFFICE SUPPLIES

RITER ROGERS WATTIER &                                   2030.00  WAR CREEK RD        

ROBINS WATER CONDITIONING INC                      23.31  R&B SUPPL       

MARLIN ROSELAND                                                  108.00  MV REFUND                    

RUNNINGS SUPPLY INC                                            290.75  FAIRGROUNDS REPAIR & MAINT 

STANLEY COUNTY SCHOOL DIST #57-1          63,646.98  DUE TO SC SCHOOL 

STANLEY COUNTY SHERIFFS OFFICE                1675.35  REPAIRS                      

SD BUREAU OF ADMINISTRATION                            6.98  OFFICE PHONES                

SD DEPT OF CORRECTIONS                                        84.25  FAIRGROUNDS REPAIR & MAINT

SD DEPARTMENT OF REVENUE                         94,736.83  MV & VITALS   

SD DEPARTMENT OF REVENUE                                35.00  BLOOD ALCOHOL TEST            

SD ASSN OF COUNTY COMMISSIONER                 892.55  CLERP                        

SD ASSN OF COUNTY COMMISSIONER               1395.00  SCACC & NACo MEMBERSHIP DUES

SD ASSOC OF COUNTY OFFICIALS                         158.00  ROD M&P FUND              

SD ASSOC OF COUNTY OFFICIALS                         732.62  MEMBERSHIP DUES              

SERVALL UNIFORM/LINEN CO                                110.22  R&B REPAIR & MAINT 

SHARPE RENTALS INC                                               134.38  COMMERCIAL REFUND            

BEVERLY STOESER                                                       43.26  DISTRICT MTG                       

BERNARD STULKEN                                                     14.17  OVERPAID TAXES               

CHARLES G SWANSON                                               540.11  OVERPAID TAXES               

WAYNE TIBBS                                                             1278.38  OVERPAID TAXES               

TITAN MACHINERY                                                     137.52  R&B MAINT/SUPPLY  

TITAN MACHINERY                                                     425.00  R&B RENTAL         

US POSTAL SERVICE                                                   262.00  PO BOX FEE-EXTENSION                   

SPENCER VOCU                                                              20.00  SUBPOENA                     

WALMART COMMUNITY                                             50.82  FAIRGROUNDS REPAIR & MAINT   

WW TIRE SERVICE INC                                             1115.97  R&B MAINT/SUPPLY   

CORPORATE WAREHOUSE SUPPLY                         919.75  AUDITOR SUPPLIES             

ZANDER AUTO PARTS                                                 181.33  R&B SUPPLIES       

 

Auditor’s Account with the Treasurer:

October 2017

Cash on hand – $692.46

Checks, less than 3 days - $250,075.33

Postage - $100.00

Petty Cash - $215.00

First National Bank - $1,032,546.14

MKKT Account – First National Bank - $4,580,583.71

MKKT Account – Dakota Prairie Bank - $69,120.25

SD FIT - $6,029.22

Total - $4,655,733.18

 

Register of Deeds:

Regular Fees October 2017 - $2,206.51

Transfer Fees October 2017 - $1,310.00

 

Treasurer and Auditor Report: Auditor Philena Burtch presented the Commissioners with the Treasurers report, October bank statement and daily cash, delinquent real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the September Budget Expenditure Report showing each department’s expenses as of September 30, 2017, and the Outstanding Disbursements by account & budget remaining as of November 7, 2017.

 

Annual Budget – Revised with Utility Growth: Auditor Philena Burtch presented the Commissioners with the revised County Tax Levy for 2018. County General changed from 2.642 to 2.631; Courthouse changed from .018 to .020; Secondary Road changed from .047 to .046; Fire Protection changed from .205 to .204; Total Taxes Levied by County changed from 2.912 to 2.901.

 

4-H/Extension: Hilary Risner is the Regional 4-H Youth Program Advisor for SDSU Extension. Her function is to be the liaison between SDSU Extension and county 4-H programs. Hilary thanked the Commissioners for their continued support of the 4-H Program.

 

Fairgrounds:  Scott Deal presented to the Commissioners a report of work performed for the month of October. Scott put up guard rails on bleachers and has been working the arenas. People have started using the Schomer Barn for riding. Also, Scott has received word from SDRA Rodeo, Stanley County’s Fort Pierre 4th of July Rodeo has been selected as 2017 Rodeo of the Year. The award will be presented at the SDRS banquet November 18, 2017, at the Casey Tibbs Rodeo Center.

 

Bleachers: Scott Deal called for prices for new bleachers for the north side of the grandstands. He would like to eliminate the north gate for safety purpose and place bleachers for more seating. The bleachers are 10 rows, 27 feet long and $12,278 each. Scott would like two sets, one to replace the old existing set and one for the area of the north gate. He has spoken to Emeline with Central South Dakota Enhancement District regarding the availability of a Grant.

 

New Year’s Eve Bull Riding: Scott Deal has a meeting set with an outside party interested in the bull riding. The County will rent the facility.

 

4-H Finals: Kasey Hanson is the new President of the 4-H Finals Board.  She discussed the 4-H/Stanley County waiver, makes the paperwork easier if they are one form. 4-H had a Special-Needs day this year for people with special needs. Received good reviews and would like to do one again in 2018. Kasey discussed the safety of traffic inside the grounds and asked if the stock trucks and trailers could be directed out a different gate. Discussion of the gate on Ash Avenue as an exit only is a possibility. There is a need for more hydrants around the barns.

 

Kasey received a lot of good comments about the way the contestants received their stalls this year, less confusion and clutter having someone greet them at the entrance with the information. Parking is another issue. Scott Deal stated that he is working on a solution, a parking grid.

 

4-H Finals 5 Year Contract Agreement: Kasey Hanson stated that SDSU has agreed that a 5 Year Contract would be in the best interest of the Finals Rodeo. Tom P. Maher and Scott Deal will review the existing contract and make changes as needed, including a revision clause. The 4-H Finals Board and Stanley County will meet once a year to revise any portion of the contract as needed.

 

Highway Department:  Lee Smith presented the Commissioners with a report of the work performed in October.  Lee has looked into a new pickup, ¾ ton, 4x4, 4 door short box. They are 2 to 3 months out for delivery. Saddle Butte Road is complete, so the dust control project on Bad River Road will start next week. The highway department is finishing the prep work by removing the loose gravel. The temperature has to be at least 50° for the mixture to set up.

 

Lee has talked with Brosz Engineering about the 1936 bridge on Bad River Road. They will start the engineering planning to replace the bridge within the next 5 years.

 

2018 Gravel Crushing: Lee Smith suggested that it would be in the best interest of the County to crush gravel from a pit near Bad River Road, less miles to truck it. Chairman Iversen suggested the Lee contact Jones County and find out if they would like to go in on a bid for gravel crushing.

 

Weed & Pest: The Weed & Pest Board met and discussed a skid-mounted spray unit that will slide into a pickup. Lee Smith stated they have been noticing more puncture vine, goat heads, taking over. The Board feels this type of sprayer would be more convenient for access to these areas.

 

Motion by Sonny Harrowa, second by Craig Heller, to purchase a skid-mounted spray unit, not to exceed $3,500.00. All voted Aye. Motion Carried.

 

Emergency Management: Rob Fines presented the Commissioners with the idea of a new alert system. There are two parts of the Alert Sense; public – notifies the public of severe weather or road closures by text, voicemail, email, land line or cell, depending on how the individual signs up to receive the message; and private or internal – each individual entity can set it up for their group for messages or reminders. The Alert Sense is a mass notification that is an enhancement to our siren system. The cost to Stanley County is $750 a year, Rob will present the idea to the City of Fort Pierre. If the City agrees, the cost will be split per population.

Motion by Sonny Harrowa, second by Craig Heller, to accept the annual Alert Sense contract, not to exceed $750.00, and approve Chairman Iversen to sign the contract. All voted Aye. Motion Carried.

 

Walworth County Jail 2 Year Rental Agreement: Motion by Dennis Booth, second by Craig Heller, to accept the Walworth County Jail 2 Year Rental Agreement and approve Chairman Iversen to sign. All voted Aye. Motion Carried.

 

PILT: Motion by Sonny Harrowa, second by Craig Heller, to approve split of PILT (Payments In Lieu of Taxes) as follows; County General $220,147.34; Fire $6,281.45; Road & Bridge $16,643.36; Courthouse $4,228.85. All voted Aye. Motion Carried.

 

Liquor License Renewal: Motion by Craig Heller, second by Mike Kenzy, to approve Retail (on-sale) Liquor License Renewal for Chantier Creek Resort. All voted Aye. Motion Carried.

 

Surplus: Motion by Craig Heller, second by Sonny Harrowa, to surplus miscellaneous office supplies and equipment in the amount of $4,540.20; ROD = $3,007.20, DOE = $1,193, AUD = $340. All voted Aye. Motion Carried.

 

Silent Auction: Motion by Craig Heller, second by Dennis Booth, to hold a silent auction of surplus miscellaneous office supplies and equipment. All voted Aye. Motion Carried.

 

Discussion: The Commissioners discussed the bleachers for the fairgrounds. They are ADA approved and more seating. They all agree they would be a good investment, and provided 2017 budget allows, a down payment should be made to start the process.

 

Thanksgiving Holiday and Christmas Holiday: Stanley County Courthouse will be closed Thursday and Friday, November 23 and 24, 2017, in observance of the Thanksgiving Holiday; and Monday and Tuesday, December 25 and 26, 2017, in observance of the Christmas Holiday.

 

Upcoming Workshops: Election Workshop

 

Adjournment: Motion by Craig Heller, second by Dennis Booth, to adjourn at 6:50 P.M. All voted Aye. Motion Carried.

 

ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                               Dana Iversen, Chairman


Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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