January 7, 2020

STANLEY COUNTY COMMISSION

MINUTES

January 7, 2020

The regular meeting of the Stanley County Commission was called to order at 5:02 P.M.(CT) by Chairman Dana Iversen with Commissioners Dennis Booth, Mike Kenzy and Craig Heller present. Commissioner Sonny Harrowa was absent. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Deputy Treasurer Susan Freeman, Fairgrounds Manager Scott Deal, Highway Superintendent Lee Smith, Toni Ruff, State High School Rodeo Lance Lesmeister, Dan Curr, Perry Moody, Dale Christensen, Barry Knippling, Shannon Olson, Marty Phillips, Fort Pierre Chamber of Commerce Shane Kramme, Mike Moore and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.

AGENDA: Motion by Craig Heller, second by Mike Kenzy, to approve the Agenda. All voted Aye. Motion Carried.

MINUTES:  Motion by Craig Heller, second by Mike Kenzy, to approve December 3, 2019, and December 17, 2019, Minutes. All Voted Aye. Motion Carried.

All business having been transacted for 2019, Motion by Dennis Booth, second by Craig Heller, to adjourn business for 2019. All voted Aye. Motion Carried.

The Board convened for the first meeting of 2020 at 5:03 P.M. (CT).

ORGANIZATION OF BOARD: Nomination by Craig Heller, second by Dennis Booth, to nominate Dana Iversen for Chairman 2020.  Motion by Craig Heller, second by Dennis Booth, to cease nominations and a unanimous ballot be cast for Dana Iversen as Chairman 2020. All voted Aye. Motion Carried.

Nomination by Dennis Booth, second by Mike Kenzy, to nominate Craig Heller for Vice-Chairman 2020.  Motion by Dennis Booth, second by Mike Kenzy, to cease nominations and a unanimous ballot be cast for Craig Heller as Vice-Chairman 2020. All voted Aye. Motion Carried.

CLAIMS:  Motion by Craig Heller, second by Dennis Booth, to approve Claims as presented. All Voted Aye. Motion Carried.

ADAMS - ISC                        4725.01  R&B REPAIR & MAINT-L1/T9     

AMERICAN MEDICAL RESPONSE INC      1237.50  DECEMBER 2019 SUBSIDY        

AT&T MOBILITY                       209.65  CELL PHONES                  

AVERA OCCUPATIONAL MEDICINE MI      171.85  R&B TESTS                    

BUTLER MACHINERY CO                3732.42  R&B MNT&SPPL-D7/G4/G3/M5/M2/L1

CAPITAL AREA COUNSELING INC         313.70  MCR                          

CAPITAL AREA REFUSE LLC             817.25  CRTHSE & CNTY SHOP TRASH BILL

CENTRAL COLLECTIONS INC              79.52  COLLECTION COMMISSION        

CELERITY BROADBAND LLC              145.58  FAIRGROUNDS WIFI             

CENTURYLINK                         214.65  OFFICE PHONES                

CHRISTY LUMBER                       96.80  R&B SUPPL                    

CHRISTY LUMBER                       27.00  GOV BLDG MAINT                

CHS INC                           10567.50  R&B FUEL                     

WILL CLARK ELECTRICAL INC            82.27  FAIRGROUNDS REPAIRS & MAINT  

COMMUNITY YOUTH INVOLVED INC       1666.67  JANUARY 2020 SUPPORT         

CONNECTING POINT                    320.00  SERVER SRVC/AUD SUPPL        

COWBOY COUNTRY STORES PIERRE         69.27  GOV BLDG FUEL                

MICHAEL CROMPTON                    124.16  SUBPOENA & MILEAGE           

DAKOTA DATA SHRED                    40.00  AUD MAINT 

DIVISION OF AGRICULTURAL SRVC   120.00  2020 APPLICATOR RECERT                  

DIVISION OF MOTOR VEHICLE            21.20  FOUR CORNERS FIRE TRUCK      

PEGGY DOUGHERTY                     330.00  TREAS HEALTH INSRNC          

EDDIE'S TRUCK SALES                 860.67  R&B SPPL-T3/L1/T7/SHOP/TR15/T6

FASTENAL COMPANY                     50.92  R&B SUPPL                    

FISCHER LAW OFFICE PROF LLC        2911.20  CRT APPT ATTRNY              

FLEET SERVICES                     1192.61  R&B & FRGRNDS FUEL           

FORT PIERRE FIRE DEPT             16250.00  1ST QTR PAYMENT              

FORT PIERRE CITY                     70.86  CHN/EXT COPIER LEASE & COPIES

FORT PIERRE CITY                   2585.71  UTILITIES                    

FOUR CORNERS FIRE DEPTMENT         4978.80  1ST QTR PAYMENT              

FOUR CORNERS FIRE DEPTMENT        37500.00  RESERVE-2019 FORD F550       

FRIMAN OIL & GAS CO INC             180.71  R&B OIL & GREASE             

ROGER A FULLER                      330.00  DOE HEALTH INSRNC            

GOLDEN WEST TELECOMMUNICATIONS      334.04  E-911                        

GROSSENBURG IMPLEMENT OF PIERR      105.80  R&B SUPPL                    

HOGEN'S HARDWARE HANK                22.88  GOV BLDG/FRGRNDS REPR & SUPPL

JENNER EQUIPMENT COMPANY             40.67  R&B SUPPL-BC/T595            

JIM HAWK TRUCK TRAILERS INC        4813.84  R&B MAINT&SUPPL-GRAVEL TRAILRS

MARK KATTERHAGEN                     12.00  MENTAL ILLNESS BOARD         

LAWSON PRODUCTS INC                 600.02  R&B MAINT & SUPPL            

LUCY LEWNO                          156.50  MENTAL ILLNESS BOARD         

DARCY LOCKWOOD                       12.00  MENTAL ILLNESS BOARD         

LYNN'S DAKOTAMART                   204.70  GOV BLDG/R&B RPRS & SUPPL    

THOMAS P MAHER                      941.98  DECEMBER 2019 EXPENSES       

MARCO                               404.57  OFFICE COPIER LEASE & COPIES 

MENARDS - PIERRE                    236.14  GOV BLDG/R&B SUPPL           

MIDCONTINENT COMMUNICATION          250.73  OFFICE INTERNET              

MONTANA-DAKOTA UTILITIES CO         407.32  COUNTY SHOP NATURAL GAS      

MONTANA-DAKOTA UTILITIES CO         560.94  CRTHSE & FRGRNDS NATURAL GAS 

MORRIS INC                          537.49  R&B MAINT & SUPPL-G3/SHOP/G7 

NAPA                                 24.86  R&B SUPPL-T9                 

NEWMAN SIGNS INC                   4417.12  R&B MAINT & SUPPL            

CITY OF PIERRE                     6316.09  NOV MED DIR/4TH QTR E911 SRVC

PITNEY BOWES                        142.95  OFFICE POSTAGE               

POWERPLAN                           444.54  R&B MAINT & SUPPL-G7         

MIDSTATES INC                       155.00  DOE SUPPL                    

QUILL CORPORATION                  1203.65  OFFICE SUPPL                 

R & W CONSTRUCTION LLC             6678.45  R&B RENTAL & MAINT           

JERRY RADA                          330.00  R&B HEALTH INSRNC 

TOM RICHARDSON                         47.91  R&B SUPPL REIMB          

ROBINS WATER CONDITIONING INC        24.00  R&B SUPPL                    

RUNNINGS SUPPLY INC                 355.31  R&B SUPPL                    

RUNNINGS SUPPLY INC                 706.86  GOV BLDG/FRGRNDS REPRS & SUPPL

STANLEY COUNTY LAW ENFORCEMENT    62518.00  1ST QTR PAYMENT              

STATE OF SD TREASURER               151.36  OVER PAYMENT                 

SDML WORKERS COMPENSATION FUND    19465.74  2020 WORKERS COMPENSATION    

SERVALL UNIFORM/LINEN CO             90.46  R&B MAINT                    

SERVALL UNIFORM/LINEN CO             47.76  GOV BLDG SUPPL               

SHANE'S PHARMACY                    543.57  MEDICAL CARE                 

SIOUX NATION OF FORT PIERRE         256.88  R&B SUPPL                    

TITAN MACHINERY                     435.42  R&B SUPPL-C1                 

VERENDRYE MUSEUM                    875.00  1ST QTR PAYMENT              

WW TIRE SERVICE INC                 353.99  R&B REPAIR & SUPPL-TRLB      

YANKTON COUNTY SHERIFF'S DEPT        50.00  SHERIFF FEES                  

ZANDER AUTO PARTS                   968.10  R&B SUPPL-SHOP/P8/P11//T6/T9 

ZANDER AUTO PARTS                   122.97  FAIRGROUNDS REPAIR & MAINT   

Auditor’s Account with the Treasurer:

December 2019

Cash on hand – $1,780.80

Checks, less than 3 days - $35,261.77

Postage - $100.00

Petty Cash - $215.00

First National Bank - $142,269.91

MKKT Account – First National Bank - $2,591,327.09

MKKT Account – Dakota Prairie Bank - $70,366.73

SD FIT - $6,228.42

Total - $2,847,549.72

Register of Deeds:

Regular Fees December 2019 - $2,216.28

Transfer Fees December 2019 - $1,683.00

Treasurer & Auditor Report: Treasurer Peggy Dougherty presented the Commissioners with Treasurer report, December bank statement and daily cash, delinquent real estate and mobile home taxes, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports. Auditor Philena Burtch presented the Commissioners with the November Budget Expenditure Report showing each department’s expenses as of November 30, 2019.

Executive Session – Personnel – SDCL 1-25-2(1): Motion by Craig Heller, second by Dennis Booth, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 5:08 P.M. All voted Aye. Motion Carried.

Chairman Iversen declared to reconvene at 5:19 P.M.

State High School Rodeo: Dale Christensen thanked the Commission for allowing State High School Rodeo to come to Stanley County. South Dakota State High School Rodeo is the 5th largest high school rodeo in the nation with around 300 high school contestants. For some of the contestants, this is the biggest rodeo they will participate in.

Since the announcement of the change of venue to Stanley County, the State High School Rodeo Board has received different interest, more interest from sponsors. The Board is excited to be in Stanley County, the middle of the State. Dale stated that the awards ceremony is set for Sunday morning at Casey Tibbs Rodeo Center.

Scott Deal informed the Commission that Oahe Days is set for the same weekend as State. With the two events the same days, the visiting families and contestants will have more to do during their down times. It is a positive for both events.

The Commission thanked the State High School Rodeo Board for choosing Stanley County for this event.

Fairgrounds:  Scott Deal would like to hire a part-time maintenance person to help him set up the small arena and clean out under the grandstands to make the space more usable and convenient for vendors.

Electrical Hook-Ups Project – Bid Acceptance: Motion by Craig Heller, second by Dennis Booth, to accept bid from Will Clark Electric, Inc. in the amount of $37,155.00 and approve Chairman Iversen to sign Contract for Fairgrounds Electrical Hook-Ups Project between Will Clark Electric, Inc. and Stanley County. All voted Aye. Motion Carried.

Highway Department:  Lee Smith presented to the Commissioners a report of work performed by the Highway Department for the month of December, 2019, which consists of snow removal, blading roads and working on equipment.

Lee informed the Commission that the new snow blower works great. They used it on Hayes Road where the snow drifts in the most.

Lee stated that during the State bridge inspection of one of the bridges on Bad River Road, it was discovered that concrete is pushed up against the roller bearings preventing the bridge from expanding. Lee is getting a quote to fix it.

Fort Pierre Chamber of Commerce - Expo Building Report: Shane Kramme informed the Commission that aside from hockey, the Expo had 58 days of activities in 2019. The Chamber has received positive comments regarding the cleanliness of the building and overall operation of the community venue. Shane stated that the Chamber is very proud that they provide services on the premise that support our community in an economic and a cultural manner, without the use of taxpayer funds.

The Fort Pierre Chamber of Commerce is currently in the process of booking events for the 2020 calendar year as well as discussing new ideas that are needed to operate efficiently, while providing maximum benefit to the due paying members and the entire community.

Board Appointments: All boards to remain the same as 2019.

Designation of Official Places of Sale:  Motion by Dennis Booth, second by Craig Heller, to designate the Courthouse, Fairgrounds and County Shop, as official places of sale for Stanley County. All voted Aye. Motion Carried.

Designation of Department Purchase Policy: Department purchase policy requires all Departments to receive Commission approval for purchases over $500.00. The Highway Department needs Commission approval over $15,000.00 for fuel.

Resolution for Official Newspaper – Resolution 2020-03: Motion by Craig Heller, second by Mike Kenzy, to adopt Resolution 2020-03, designating Official Newspaper. All voted Aye. Motion Carried.

RESOLUTION 2020-03

DESIGNATING OFFICIAL NEWPAPER

WHEREAS, the law requires that an official newspaper be designated for the county.

NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for 2020 be the Capital Journal.

Dated this 7th day of January, 2020.

Attest:                                                                           BOARD OF STANLEY COUNTY COMMISSIONERS

(SEAL)

Philena Burtch, Auditor                                                Dana Iversen, Chairman

Designation of Official Bank Depositories – Resolution 2020-02:  Motion by Craig Heller, second by Dennis Booth, to adopt Resolution 2020-02, designating Bank Depositories. All voted Aye. Motion Carried.

RESOLUTION 2020-02

DESIGNATING BANK DEPOSITORIES

BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for 2020 will be as follows:  American Bank & Trust, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.

Dated this 7th day of January 2020.

ATTEST:                                                                        BOARD OF STANLEY COUNTY COMMISSIONERS

                (SEAL)

Philena Burtch, Auditor                                                 Dana Iversen, Chairman

Resolution for Burial and Funeral Assistance – Resolution 2020-04: Motion by Mike Kenzy, second by Craig Heller, to approve Burial and Funeral Assistance Resolution 2020-04. All voted Aye. Motion Carried.

RESOLUTION 2020-04

BURIAL AND FUNERAL ASSISTANCE

For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17

BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows:  Two Thousand Dollars ($2,000.00) burial fees and the opening and closing of the grave.

Any requests for County burial assistance shall be made prior to the services, whenever practical.  It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death if it is not possible for the entire Board to meet prior to the time of the internment.

BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.

BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2020.

Dated this 7th day of January, 2020.

ATTEST:                                                                      Stanley County Board of Commissioners

     (SEAL)

Philena Burtch, Auditor                                                Dana Iversen, Chairman

Resolution for Claims – Resolution 2020-05: Motion by Dennis Booth, second by Craig Heller, to approve Claims Resolution 2020-05. All voted Aye. Motion Carried.

RESOLUTION 2020-05

CLAIMS

WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and

WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and

WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;

NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.

Dated this 7th day of January, 2020.

ATTEST:                                                                      Stanley County Board of Commissioners

     (SEAL)

Philena Burtch, Auditor                                                Dana Iversen, Chairman

Resolution for Travel and Conference – Resolution 2020-06: Motion by Craig Heller, second by Dennis Booth, to approve Travel and Conference Resolution 2020-06. All voted Aye. Motion Carried.

RESOLUTION 2020-06

TRAVEL AND CONFERENCE

WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per SDCL 7-7-25; and

WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;

NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $40.00 per day for meals.  Meals are reimbursed when overnight travel is required at $6.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $14.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $20.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.).  There shall be no reimbursement for meals when they are provided as part of the meeting.  Mileage shall be at the state rate of $0.42 per mile.  Motel rooms shall be paid at actual cost.

Dated this 7th day of January, 2020.

ATTEST:                                                         STANLEY COUNTY BOARD OF COMMISSIONERS

     (SEAL)

Philena Burtch, Auditor                                              Dana Iversen, Chairman

Executive Session – Personnel – SDCL 1-25-2(4): Motion by Mike Kenzy, second by Craig Heller, to go into Executive Session-Personnel-SDCL 1-25-2(4) at 6:20 P.M. All voted Aye. Motion Carried.

Chairman Iversen declared to reconvene at 6:41 P.M.

Resolution for Salaries and Wages – Resolution 2020-01: Motion by Dennis Booth, second by Craig Heller, to approve Salary and Wage Resolution 2020-01. All voted Aye. Motion Carried.

SALARY RESOLUTION 2020-01

WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.

THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the salary of all new employees be set upon hiring.  Judges and Clerks of Elections, $12.00 per hour, $12.00 for Election schooling, plus mileage for rural Election workers;  Mileage rate for all county employees, 42 cents per mile;  Commissioners have the option of participation in the health insurance plan at their own expense. 

BE IT FURTHER RESOLVED that all highway maintenance employees will work four (4), 10-hour days during Daylight Savings Time. All highway maintenance employees will work five (5), 8-hours days during Standard Daylight Time.

The following salaries shall be paid effective first payroll of 2020:  Dennis Booth, Commissioner, $10,271.88; Michael Kenzy, Commissioner, $10,271.88; Sonny Harrowa, Commissioner, $10,271.88; Dana Iversen, Commissioner, $10,271.88; Craig Heller, Commissioner, $10,271.88; Thomas P. Maher, States Attorney, $49,444.64; Philena Burtch, Auditor, $49,444.64; Peggy Dougherty, Treasurer, $49,444.64; Beverly Stoeser, Register of Deeds, $49,444.64; Lee Smith, Highway Superintendent, $59,726.45; Roger Fuller, Director of Equalization, $58,745.10; Scott Deal, Fairgrounds Manager/Maintenance, $50,437.38; Weed & Pest Supervisor, $7,167.68; Weed & Pest Secretary, $832.00.

The following salaries shall be paid effective first payroll of 2020:  Rick Striker, Custodian, $15.38 per hour; Susan Freeman, Deputy Treasurer, $17.35 per hour; Nancy Dewell, Assistant Director of Equalization, $17.46 per hour; Bonnie Nickels, CHN Secretary, $17.46 per hour; Keva Briggs, Highway Bookkeeper, $16.81 per hour; Thomas Richardson, Highway Foreman, $20.29 per hour; Jerry Rada, Equipment Operator, $19.51 per hour; Patrick Prince, Equipment Operator/Truck Driver, $19.51 per hour; Kirby O’Dea, Truck Driver, $19.14 per hour; Justin Jones, Truck Driver/Equipment Operator, $19.29 per hour; Nathan McMillin, Truck Driver/Equipment Operator, $19.21 per hour; William Uecker, Truck Driver/Equipment Operator, $17.91 per hour; Leasa McFarling, States Attorney Secretary, $19.48 per hour; Harlie Petrak, States Attorney Secretary, $19.48 per hour; Jackie Husted, Extension Assistant, $18.50 per hour; Highway Seasonal, $20.50 per hour.

Dated this 7th day of January 2020.

ATTEST:                                                        BOARD of STANLEY COUNTY COMMISSIONERS

     (SEAL)

Philena Burtch, Auditor                                 Dana Iversen, Chairman

Central South Dakota Enhancement District Joint Cooperative Agreement and Financial Commitment: Motion by Dennis Booth, second by Craig Heller, to accept and approve Chairman Iversen to sign the Central South Dakota Enhancement District Joint Cooperative Agreement and Financial Commitment for 2020. All voted Aye. Motion Carried.

Hughes County 2020 Jail Contract: Motion by Craig Heller, second by Mike Kenzy, to accept and approve Chairman Iversen to sign the Hughes County 2020 Jail Contract. All voted Aye. Motion Carried.

Brule County 2020 Jail Contract: Motion by Mike Kenzy, second by Dennis Booth, to accept and approve Chairman Iversen to sign the Brule County 2020 Jail Contract. All voted Aye. Motion Carried.

Raise – Government Building Custodial/Maintenance Manager: Motion by Craig Heller, second by Dennis Booth, to approve 50¢ 6 month raise for Government Building Custodial/Maintenance Manager Rick Striker, effective January 29, 2020. All voted Aye. Motion Carried.

Executive Session – Personnel – SDCL 1-25-2(1): Motion by Mike Kenzy, second by Craig Heller, to go into Executive Session-Personnel-SDCL 1-25-2(1) at 7:15 P.M. All voted Aye. Motion Carried.

Chairman Iversen declared to reconvene at 7:31 P.M.

Upcoming Workshops: Annual Report Workshop

Adjournment: Motion by Dennis Booth, second by Craig Heller, to adjourn at 7:32 P.M. All voted Aye. Motion Carried.

ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Burtch, Auditor                                               Dana Iversen, Chairman

Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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