September 3, 2013

   STANLEY COUNTY COMMISSION

MINUTES

SEPTEMBER 3, 2013

The regular meeting of the Stanley County Commission was called to order at 5:00 p.m. (CDT) by Chairman Iversen with Commissioners Dennis Booth, Scott Deal, Ronnie Heckenlaible and Brian Scott present.  Auditor Karen Sharp, Director of Equalization Ron Nagle, Highway Superintendent Leo Sullivan, Welfare Director Dawn Sass, Custodian Ricky Sass, Emergency Management Director Rob Fines, Dixie Flom, Ed Flom, Jeff Kroll of Butler Machinery Co., Laura White Executive Director PARS, Kelli Schumann Program Director Teen Court, Beth Penrod, Tony Mangan KCCR Radio, and Allison Jarrell Capital Journal were also present.  The meeting began with the recitation of the Pledge of Allegiance.

AGENDA:  Motion by Scott, second by Deal, to approve the Agenda.  All Voted Yea.  Motion Carried.

MINUTES:  Motion by Heckenlaible, second by Deal, to approve the Minutes of August 23, 2013.  All Voted Yea.  Motion Carried.

CLAIMS:  Motion by Deal, second by Scott, to approve the claims as presented.  All Voted Yea.  Motion Carried.

TARA L ADAMSKI                                                                  114.06  ATTY FEES
AMERICAN MEDICAL RESPONSE INC                               1,237.50  MONTHLY SUBSIDY  
AT&T MOBILITY                                                                       47.78  CELL PHONE    
BOB BAK CONSTRUCTION                                              126,900.00  CRUSHING - BUFFALO PIT        BUTLER MACHINERY CO                                                    1,438.43  PARTS & REPAIRS               CAPITAL AREA REFUSE LLC                                                   62.75  COURTHOUSE TRASH BILL         CENTRAL CULVERT SUPPLY                                              1,360.80  PIPE FOR KIRLEY ROAD           CENTURYLINK                                                                        329.85  4-CORNERS REPEATER            CHANDLERS INC AUTOGLASS/RECYCL                                45.00  SIDE MIRRORS FOR BLADE  CHRISTY LUMBER CO                                                              40.76  FAIRGROUNDS REPAIRS/MAINT
COLE PAPERS INC       74630700                                              482.32  FAIRGROUNDS -SUPPLIES
COMMUNITY YOUTH INVOLVED CTR                               1,666.67  SEPTEMBER 2013 SUPPORT        COWBOY COUNTRY STORES PIERRE                                   131.06  GAS               
DANI'S THISTLE SPRAYING                                               12,213.15  WEED & PEST SUPPLIES          DIAMOND MOWERS INC                                                         154.73  JD MOWER TRACTOR REPAIR
WADE FISCHER                                                                      3,232.49  ATTY FEES                        
FLEET SERVICES                                                                   18,120.08  DYED FUEL & GAS    
FORT PIERRE CITY                                                                     71.86  CHN COPIER & COPIES           FORT PIERRE CITY                                                                 2,846.98  UTILITIES
FORT PIERRE FIRE DEPT                                                       9,141.08  FIRE INSURANCE REFUND
FOUR CORNERS FIRE DEPT                                                  1,623.74  FIRE INSURANCE REFUND         GASRITE INC                                                                             371.57  DYED FUEL & GAS               GOLDEN WEST TELECOMMUNICATIONS                             334.04  E-911 UTILITIES               GROSSENBURG IMPLEMENT OF PIERR                              1,714.59  JOHN DEERE PARTS/SUPPLIES   HUGHES COUNTY AUDITOR                                              14,640.00  JULY 2013 JAIL BILL           HUGHES COUNTY HIGHWAY DEPT                                    2,500.00  CONVEYOR                     
INLAND TRUCK PARTS                                                           439.98  PARTS & REPAIRS              
LORI JACOBSON                                                                         20.74  WITNESS/TRAVEL                CONNIE JOHNSON (Cheyenne School)                                         35.00   LIBRARY MEMMBERSHIP     BILL LEIMBACH                                                                          81.25  COMMERCIAL REFUND             LOCATORS & SUPPLIES INC                                                      52.84  WARNING SIGNS                 THOMAS P MAHER                                                                  2,934.50  AUGUST 2013 EXPENSES  MARSHALL & SWIFT                                                               1,034.95  DOE SUPPLIES        MERCHANTS CAPITAL RESOURCES                                   24,713.52  2011 CASE LOADER PYMNT      MICRO-FIX COMPUTERS                                                         1,608.00  DOE COMPUTER                  MICROFILM IMAGING SYSTEMS INC                                       375.00  REG OF DEEDS EQUIP            MIDCONTINENT COMMUNICATION                                        217.30  INTERNET
MIDLAND FIRE DEPT                                                                 180.42  FIRE INSURANCE REFUND  MIDWEST COOPERATIVES                                                      1,286.73  WEED & PEST SUPPLIES          MONTANA-DAKOTA UTILITIES CO                                           15.00  GOV BLDG NATURAL GAS          MORRIS INC                                                                                   10.00  MV REFUND                     OLINGER LOVALD MCCAHREN REIMER                                 614.57  ATTY FEES                   
CITY OF PIERRE                                                                        7,027.45  FIRE RESCUE EQUIPMENT         PITNEY BOWES INC                                                                    253.05  POSTAGE METER SUPPLS        PITNEY BOWES                                                                            230.04  POSTAGE                       POWERPLAN                                                                                605.37  ADJUST VALVES-JD BLADE
QUILL CORPORATION                                                                997.81  TREASURERS SUPPLIES           SHEILA RICKETTS                                                                         18.00  MV REFUND 
RIVER CITIES TRANSIT                                                           16,000.00  2013 SERVICES                   RUNNINGS SUPPLY INC                                                              432.21  SHOP SUPPLIES & PARTS         RUNNINGS SUPPLY INC                                                                33.07  GOV BLDG SUPPLIES
SCHMIDT SCHROYER MORENO LEE                                             8.65  PROF SERVICES        
BRAD A SCHREIBER                                                                    337.98  ATTY FEES
SD ASSN OF COUNTY COMMISSIONER                                     660.00 TRAVEL & CONF                      
SD BUREAU OF ADMINISTRATION                                              11.01  TELEPHONE - BIT     
SD DEPARTMENT OF REVENUE                                               1,320.00  DOE - IAAO COURSES            SD DEPARTMENT OF REVENUE                                                  105.00  ALCOHOL BLOOD TEST            SD DEPT OF REVENUE                                                               4,026.54 TAX LIEN
SD ASSN OF ASSESSING OFFICES                                                720.00  ASSESSORS’ SCHOOL       KARA SEMMLER                                                                            894.60  ATTY FEES                   SERVALL UNIFORM/LINEN CO                                                      34.21  CLEAN RUNNERS                 SMALL ENGINE HOUSE                                                                   18.00  SHOP SUPPLIES                 
JAMES SMITH                                                                                   32.21  WITNESS/TRAVEL
STANLEY COUNTY TREASURER                                                    5.00  ADMIN FEES              
STERN OIL CO INC                                                                      3,685.35  BULK OIL                      SUTLEYS TOWN & RANCH MARKET                                            28.26  SUPPLIES                      SUTLEYS TOWN & RANCH MARKET                                              2.53  DOE SUPPLIES                  
TECHNOLOGY & COMMUNICATIONS                                         800.00  PHONE SYSTEM REPR           MARC ULMEN                                                                                   36.00  MV REFUND                     ULTRA INC                                                                                    1,557.20  SUPPORT CONTRACT              WW TIRE SERVICE INC                                                                    80.75  TIRE REPAIR & TUBE            XEROX CORPORATION                                                                  189.92  COPIER LEASE/COPIES         ZANDER AUTO PARTS                                                                   167.77  PARTS & SUPPLIES

SALARIES BY OFFICE: Commissioners--$4,159.00; Auditor--$7,180.80; Treasurer--$7,180.80; States Attorney-- $7,996.80; Custodian--$3,771.00; Director of Equalization--$3,754.24; Register of Deeds--$4,056.00;Road and Bridge,--$44,388.28; Community Health Secretary--$3,112.44; WIC Secretary--$252.36; Dakotacare, employee insurance--$12,993.98; SD Retirement System, withheld and match--$9,220.90; Electronic Transfer, FICA, Medicare and Withholding Tax--$20,993.28.

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

August, 2013                                                                                                                                                       Cash on hand --$1,366.17

Checks, less than 3 days-- $10,261.62                                                                                                                                                           Petty Cash  $200.00                                                                                                                     

First National Bank-- $38,602.11                                                     

MKKT. ACCT. – First National Bank  $2,966,583.04                                                                      

MKKT. ACCT. – American State Bank  $66,897.90                                                                 

SD FIT -- $6,010.33                                                                                                           

Total -- $3,089,921.17                                                                         

REGISTER OF DEEDS:                                                                                                                      

Regular fees August 2013 -- $4,026.13                                                                                                                               

Transfer fees August 2013 -- $3,048.50

Treasurer and Auditor Reports were reviewed.

 SALARIES OF OFFICIALS AND EMPLOYEES:  Treasurer Peggy Dougherty incremental wage increase from $15.90 to $16.40 per hour effective September 20, 2013.

PETTY CASH:  Motion by Booth, second by Heckenlaible, to increase the Petty Cash fund by $15.00 for the use of the Office of Equalization.  All Voted Yea.  Motion Carried.

 EXECUTIVE SESSION:  Motion by Deal, second by Heckenlaible, to recess into Executive Session for Personnel, SDCL 1-25-2(1) and Poor Relief, SDCL 1-25-2(2), at 5:27 p.m. (CDT).  All Voted Yea.  Motion Carried.

 Motion by reconvene by Scott, second by Booth, at 5:47 p.m. (CDT).  All Voted Yea.  Motion Carried.

 Motion by Scott, second by Heckenlaible, to pay 2013-002 Poor Relief Assistance in the sum of $233.46 to the City of Fort Pierre for utilities.  All Voted Yea.  Motion Carried.

 2013-16 PLAT OF TWO FORKS FARM LOT 1:  Motion by Scott, second by Deal, to approve the 2013-16 Plat of Two Forks Farm Lot 1 as set forth in Resolution 2013-16  All Voted Yea.  Motion Carried.

                                                                RESOLUTION 2013-16

PLAT OF TWO FORKS FARM LOT 1

A RESOLUTION APPROVING THE PLAT OF TWO FORKS FARM LOT 1, BEING A SUBDIVISION IN W1/2 SW1/4 OF SECTION 26, T3N, R25E, B.H.M., STANLEY COUNTY, SOUTH DAKOTA.

WHEREAS, the plat of the above described property has been executed according to statute, now therefore

BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of TWO FORKS FARM LOT 1.

Dated this 3rd day of September, 2013.

ATTEST:                                             BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Karen K. Sharp, Auditor                    Dana Iversen, Chairman

 HIGHWAY DEPT:  Discussion was had with Highway Superintendent regarding work on the Bad River road and War Creek.

2013 Motor Grader – Motion by Booth, second by Scott, to purchase motor grader off of Spink County Bid for $258,240.00 from Butler Machinery Co.  All Voted Yea.  Motion Carried.

 EMERGENCY MANAGEMENT Director Rob Fines gave a review regarding the local Emergency Operation Plan, price of sirens, and advised that the school had made an application for their security program.

 PROVISIONAL BUDGET:  Hearing on Provisional Budget as published in the newspaper and previously approved was had at 6:00 p.m. (CDT).  Work will continue on the budget process.

 PROJECT CONNECT:  Laura White, Executive Director of Pierre Area Referral, advised of the upcoming Project Connect on September 24, 2013, and invited the commissioners to attend the same.

 TEEN COURT:  Kelli Schuman, Program Coordinator for Teen Court, gave an annual review of the Teen Court and extended an invitation to attend Teen Court’s Mock Trial in October.

 COMMISSIONER RESIDENCY:  Discussion was had with Beth Penrod regarding the residency requirements for county commissioners.

 TEMPORARY CERTIFICATIONS OF DOE EMPLOYEES:  Motion by Scott, second by Heckenlaible, to approve Requests for Temporary Certificates in the State Certification Program for Assessors and Appraisers for Ron Nagel, James Roberts, and Susan Roshau and to authorize Chairman Iversen to sign said requests.  All Voted Yea.  Motion Carried.

 COUNTY OFFICIALS CONVENTION TRAVEL AND ATTENDANCE:  Motion by Deal, second by Booth, to authorize travel and attendance by the Auditor, Deputy Auditor, Register of Deeds and Treasurer to the 2013 County Convention in Spearfish, SD, September 16 – 18, 2013.  All Voted Yea.  Motion Carried.

 DIRECTOR OF EQUALIZATION SCHOOL:  Motion by Booth, second by Heckenlaible, to authorize attendance by Ron Nagel, James Roberts and Susan Roshau to the Annual Assessors’ School in Pierre, SD, September 9 – 13, 2013.  All Voted Yea.  Motion Carried.

 WILD CARD RODEO:  Motion by Heckenlaible, second by Booth, to authorize Dennis Booth to continue 4th of July rodeo negotiations with Wild Card Rodeo.  Booth, Heckenlaible, Iversen and Scott voting Yea.  Deal Abstained.  Motion Carried.

 FAIRGROUNDS:  Discussed the positioning of the small arena, having a fundraiser on September 28, 2013, and future placement of signs on the edge of town for events.

 HAYES BRIDGE:  Discussion of whom actually owns the bridge at Hayes that was recently damaged.  Iversen will ask the State’s Attorney to look into the matter.

 ADJOURNMENT:  Motion by Scott, second by Heckenlaible, to adjourn at 8:12 p.m. (CDT).  All Voted Yea.  Motion Carried.

 ATTEST:                                             BOARD OF STANLEY COUNTY COMMISSIONERS

             (SEAL)

 Karen Sharp Auditor                          Dana Iversen, Chairman 

Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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