November 8, 2012

STANLEY COUNTY COMMISSION

MINUTES

NOVEMBER 8, 2012

The regular meeting of the Stanley County Commissioners was called to order at 8:04 a.m. (CST) by Chairman Dennis Booth with Commissioners Marsha Davenport, Dana Iversen, D. D. Jacobson and Brian Scott present.  Highway Superintendent Leo Sullivan, Sate’s Attorney Tom P. Maher, Auditor Karen Sharp, Treasurer Peggy Dougherty, Emergency Management Director Rob Fines, Director of Equalization Beth Dutt, Scott Deal and Lance Nixon were also present.

AGENDA:  Motion by Jacobson, second by Scott, to approve the Amended Agenda, adding Surplus Cash, Cat and West Central—County ROW Occupation.  All voted Aye.  Motion carried.

MINUTES:  Motion by Scott, second by Jacobson, to approve the Minutes of September 20, October 2, and October 29, 2012.  All voted Aye.  Motion carried.

TREASURER AND AUDITOR REPORTS were accepted, reviewed and filed.

SURPLUS CASH:  The total unassigned fund balance of the general fund as of September 30, 2012, is $792,944.59 representing 45.74% of the subsequent year’s budget.

CLAIMS:  Motion to approve the claims as presented by Jacobson, second by Davenport.  All voted Aye.  Motion carried.

AMERICAN MEDICAL RESPONSE INC                   1143.35  CONTRACT FOR SEPTEMBER       
AT&T MOBILITY                                                          47.14  CELL PHONE
BAK, ELSIE                                                                    132.85  ELECTION BOARD                   
BECK MOTOR COMPANY                                             55.90  CHEVY PARTS                  
BLACK HILLS CHEMICAL & JANITOR                       239.69  SUPPLIES                      
BROWN & SAENGER                                                     441.44  SUPPLIES
BRIGGS, LILA                                                                 137.40  ELECTION BOARD                     
BUTLER MACHINERY CO                                          1,630.69  PARTS AND SERVICE
CALDWELL, SHARON                                                   177.36  ELECTION BOARD
CAPITAL AREA COUNSELING                                     986.00  QMHP            
CAPITAL JOURNAL                                                       156.22  ADVERTISEMENTS
CARTER, DEON W.                                                         414.31  WITNESS TRAVEL                
CENTURY LINK                                                           1,166.87  BURIED CABLE REPAIRS          CENTURYLINK                                                              326.48  UTILITIES                     CHEMSEARCH                                                                165.00  SUPPLIES                      
COMMUNICATIONS CENTER,INC                                  90.00  RADIO SERVICE                 COMMUNITY YOUTH INVOLVED CTR.                     1,666.67  NOVEMBER SUPPORT             
BOB COVERDALE                                                             56.65  TRAVEL                       
COWBOY COUNTRY STORES PIERRE                            90.57  GAS                          
MARSHA DAVENPORT                                                     80.00  PLANNING & ZONING            
PAT DOUGHERTY                                                             94.80  PLANNING & ZONING            
DS SOLUTIONS INC                                                         250.00  SUPPLIES                     
DUFFY LAW OFFICE                                                     1,221.80  ATTORNEY FEES
DUTT, BETH                                                                       48.73  BAL.OF GARNISHMENT                 EDDIE'S TRUCK SALES                                                   144.25  TRUCK PARTS                   ENVIROTECH                                                                    382.77  WASTE SERVICES               
WADE FISCHER                                                              5,106.14  ATTY.  FEES                     
FLEET SERVICES                                                           10,090.96  DYED FUEL & GASOLINE         
FORT PIERRE CITY                                                         2,912.11  RENTAL
FORT PIERRE CITY                                                       13,750.77  DUE CITY SEPT. 2012
FORT PIERRE DEVELOPMENT                                    15,204.31  FEMA CONTRACTORS                      FRIMAN OIL & GAS CO, INC.                                           291.27  PROPANE FOR SHOP              GOLDEN WEST TELECOMMUNICATIONS                     334.04  PHONE                        
LORI J. GRODE                                                                    94.40  SERVICE                      
GROSSENBURG IMPLEMENT OF PIERRE                       515.21  PARTS AND REPAIRS
HARRIS, DARLENE                                                            137.40  ELECTION BOARD            
HOGEN'S HARDWARE HANK                                             12.17  SUPPLIES                      
HUGHES COUNTY TREASURER                                   17,600.00  SEPTEMBER BILLING             INLAND TRUCK PARTS                                                  3,229.64  REPAIRS
JACOBSEN, BELLEN M.                                                     137.40  ELECTION BOARD
JOHNSON RODENBURG & LAUNGER                               53.19  FINAL GARNISHMENT
JORGENSONM, MARY T.                                                   150.61  ELECTION BOARD
KELLY, LAVONNE                                                             127.40  ELECTION BOARD
LURA KIRKPATRICK                                                        213.40  ELECTION BOARD 
LURA KIRKPATRICK                                                       83.30  WEED & PEST                  
LANGUAGE LINE SERVICES                                          135.38  SERVICES                     
LARRY'S PLUMBING LLC                                               718.93  FAIRGROUNDS        
LAWSON PRODUCTS INC                                               425.14  SHOP PARTS                   
SHAUN LEAFGREEN                                                          80.00  PLANNING & ZONING
LEHRKAMP, STEVE                                                       1,013.20  COMMERCIAL REFUND
LINCOLN COUNTY                                                            82.30  MENTAL HEALTH           
THOMAS P MAHER                                                        2,623.43  MONTHLY EXPENSES
MATHEWS, AUDREY DORIS                                            178.84  ELECTION BOARD                   MCLEOD'S PRINTING & OFFICE SUP                                 8.44  SUPPLIES
MCQUISTION, BARBARA                                                 113.75  ELECTION BOARD
MERSCHEIM, GAYLE                                                        141.95  ELECTION BOARD                      
MICRO-FIX COMPUTERS                                                 160.00  COMPUTER SERVICE              MICROFILM IMAGING SYSTEMS INC                            375.00  ROD
MIKKELSEN, NANCY JO                                                  141.95  ELECTION BOARD                                
MN WIRELESS LLC                                                             69.00  INTERNET                     
MONTANA-DAKOTA UTILITIES CO                                 21.52  GAS                           NAPA                                                                                    39.69  CHEVY PARTS
NEUHARTH, CRYSTAL                                                     171.61  ELECTION BOARD                  
DAVID NEUHARTH                                                            75.90  WEED & PEST                  
NOBLE INK & TONER                                                        91.47  TONER/INK        
OLINGER, LOVALD & MCCAHREN                              1,113.05  ATTY. FEES                     
DARLIS D PERRY                                                              180.00  BLOOD ALCOHOL                
CITY OF PIERRE                                                                110.00  MEDICAL DIRECTOR
CITY OF PIERRE                                                              5,514.03  E-911   
QUILL CORPORATION                                                     262.97  SUPPLIES                    
RESERVE ACCOUNT                                                        177.35  POSTAGE                      
RUNNINGS SUPPLY INC                                                  286.28  SUPPLIES AND PARTS
SCHANZENBACH, SUSAN                                                132.85  ELECTION BOARD           
SCHMIDT, SCHROYER, MORENO, LEE                             41.00  COURT-APP'T ATT'Y.
SCHILLING, NORMA                                                         127.40  ELECTION BOARD
SCHWINLER, NICOLE                                                         34.13  ELECITON BOARD
SDACC                                                                                915.24  MEMBERSHIP DUES
SDACC                                                                              1,460.83  CLERP ASSESSMENT
SDACO                                                                                100.00  M/P FUND FOR ROD
SDACO                                                                                732.62  2013 MEMBERHIP DUES
SD DEPARTMENT OF REVENUE                                     501.35  HUMAN SERVICES                                SD DEPARTMENT OF REVENUE                                     140.00  BLOOD TESTS                            
SD DEPTMENT OF TRANSPORTATION                          501.03  BRIDGE INSPECTION             SERVALL UNIFORM/LINEN CO                                         31.64  CLEAN RUNNERS                
SHANE'S PHARMACY                                                         21.83  MEDICAL CARE
SHANE'S PHARMACY                                                         40.39  MEDICAL CARE
SIOUX NATION OF FT. PIERRE                                        774.17  COMMERCIAL REFUND
STANLEY COUNTY SCHOOL                                       35,775.84  DUE SCHOOL SEPT. 2012
STANLEY COUNTY TREASURER                                      10.00  ADMIN FEES                                STERN OIL CO INC                                                          5,345.11  BULK OIL                     
AJ STOESER                                                                          72.20  WEED & PEST
STOESER, AMANDA                                                           158.01  ELECTION BOARD
STOESER, BEV                                                                      31.85  RESOLUTION BOARD                   RODNEY STOESER                                                              88.88  PLANNING & ZONING
SWANSON, SHIRLEY                                                           34.13  RESOLUTION BOARD
TIBBS, PEGGY                                                                     177.36  ELECTION BOARD            
U.S. MERCHANT SYSTEMS, LLC                                       260.00  CREDIT MACHINE
WALDRON, JANET                                                             175.88  ELECTION BOARD          
WW TIRE SERVICE INC                                                       30.95  SERVICE                      
WW TIRE SERVICE INC                                                     805.44  TIRES AND SERVICE            
XEROX CORPORATION                                                     183.82  COPY MACHINE                              
RANDY YOST                                                                       77.20  WEED & PEST                  
ZANDER AUTO PARTS                                                      291.92  PARTS & SUPPLIES

SALARIES BY OFFICE: Commissioners, $3,693.35; Auditor, $3,334.25; Treasurer, $2,924.80; States Attorney, $5,170.582; Custodian, $2,224.00; Director of Equalization, $4,419.20; Register of Deeds, $2,624.00;Road and Bridge, $29,836.14; Community Health Secretary, $1,919.84; WIC Secretary, $243.36; Wellmark Blue Cross/Blue Shield, employee insurance, $14,011.28; SD Retirement System, withheld and match, $5,337.72; SD Supplemental Retirement, employee contribution, $1,770.00;  Electronic Transfer, FICA, Medicare and Withholding Tax, $5,043.68.

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

October, 2012                                                                                                                                                     

Cash on hand  $560.28
Checks, less than 3 days    $293,577.64                                                                                                                                                         Petty Cash  $200.00                                                                                                                        
First National Bank  $250,242.93                                                         
MKKT. ACCT. – First National Bank  $3,729,426.80                                                                                            
MKKT. ACCT. – American State Bank  $66,620.17                                                                       
SD FIT  $6,008.84                                                                                                

Total  $   4,346,636.66                                             

REGISTER OF DEEDS:                                                                                                                         

Regular fees,  October, 2012  $2,391.82                                                                                                                                 

Transfer fees, October, 2012  $3,651.00               

EXECUTIVE SESSION:  Motion by Jacobson, second by Scott, to go into Executive Session for Personnel, SDCL 1-25-2(1).  All voted Aye.  Motion carried.  Out of Executive Session at 8:42 a.m.

HIGHWAY DEPARTMENT:  Sullivan advised that Pete Lien & Sons donated cement block for the bunker at the fairgrounds.  Information on a gravel screener was distributed.  Sullivan will get further details from someone who has one, and Iversen will look at one in Iowa.

CANVASS:  The Commission canvassed the votes cast in Stanley County at the November 6, 2012, General Election.  A total of 1,555 ballots were counted on election night.

PLATS:  Motion by Davenport, second by Scott, to approve the Plat of Thorson Outlot Lying in the NE-1/4, Section 32, T7N, R25E, BHM, Stanley County, SD.  Booth, Davenport, Iversen and Scott voting Aye.  Jacobson abstained.  Motion Carried.

RESOLUTION #2012-10

PLAT OF THORSON OUTLOT

A resolution approving the plat of THORSON OUTLOT Lyin in the NE-1/4, Section 32, T7N, R25E, BHM, Stanley County, South Dakota.

                BE IT RESOLVED by the Board of County Commissioners of Stanley County, South Dakota, that the plat of THORSON OUTLOT is hereby approved.

                                                                                                Dennis Booth, Chairman of Commission

I, Auditor of Stanley County, do hereby certify that at an official meeting on November 8, 2012, the Stanley County Commissioners did by resolution approve the plat of THORSON OUTLOT.

                                                                                                Karen K. Sharp, Auditor of Stanley County

Motion by Scott, second by Davenport, to approve the Plat of Harrowa Outlot1, a subdivision of the E-1/2SW-1/4 of Section 18, Twp. 4N, R. 33E of the BHM, Stanley County, South Dakota.  Booth, Davenport, Iversen and Scott voting Aye.  Jacobson abstained.  Motion Carried.

RESOLUTION #2012-11

A RESOLUTION APPROVING THE PLAT OF HARROWA OUTLOT 1, A SUBDIVISION OF THE EAST HALF OF THE SOUTHWEST ONE-QUARTER OF SECTION 18, TOWNSHIP 4 NORTH, RANGE 33 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA

                WHEREAS, the plat of the above-described property has been executed according to statute, now therefore

                BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of Harrowa Outlot 1.

                Dated this 8th day of November, 2012.

                                                                                                Dennis Booth Chairperson

I, Stanley CountyAuditor, do hereby certify that at an official meeting on November 8, 2012, the County Commissioners did by resolution approve the plat of Harrowa Outlot 1.

                                                                                                Karen K. Sharp, Stanley County Auditor

Motion by Scott, second by Iversen, to approve the Plat of FROZENMAN TRACT I a subdivision of the SE-1/4SE-1/4 & Muirhead Outlot 1, All in Section 19, T5N, $ 26E, Stanley County, South Dakota.  Booth, Davenport, Iversen and Scott voting Aye.  Jacobson abstained.  Motion carried.

RESOLUTION #2012 – 13

A RESOLUTION APPROVING THE PLAT OF FROZENMAN TRACT 1, A SUBDIVISION OF THE SE-1/4SE-1/4 AND MUIRHEAD OUTLOT 1, ALL IN SECITON 19, TOWNSHIP 5 NORTH, RANGE 26 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA

                WHEREAS, the plat of the above-described property has been executed according to statue, now, therefore

                BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of Frozenman Tract 1.

                Dated this 8th day of November, 2012.

                                                                                                Dennis Booth, Chairperson

I, Auditor of Stanley County, do hereby certify that at an official meeting on November 8, 2012, the County Commissioners did by resolution approve the said plat of Frozenman Tract 1.

                                                                                                Karen K. Sharp, Auditor of Stanley County

Motion by Iversen, second by Scott, to approve the Plat of Thorson Outlot-A Lying in the SE-1/4, Sedtion 29, T7N, R25 E, BHM, Stanley County, South Dakota.  Booth, Davenport, Iversen and Scott voted Aye.  Jacobson abstained.  Motion carried.

RESOLUTION #2012 – 14

A RESOLUTON APPROVING THE PLAT OF THORSON OUTLOT-A, LYING IN THE SE-1/4, SECTION 29, T7N, R25E, BHM, STANLEY COUNTY, SOUTH DAKOTA

BE IT RESOLVED by the Board of County Commissioners of Stanley County, South Dakota, that the plat of THORSON OUTLOT is hereby approved.

                                                                                                Dennis Booth, Chairperson of Commission

I, Auditor of Stanley County, do hereby certify that at an official meeting on November 8, 2012, the Stanley County Commissioners did by resolution approve the plat of THORSON OUTLOT-A.

                                                                                                Karen K. Sharp, Auditor of Stanley County

SAGE INFORMATION SERVICES request was discussed.  Stanley County will remain with the present policy that anyone interested in public records in the Director of Equalization Office may come into the office to get copies at the local office.

ON-SALE LIQUOR LICENSE RENEWALS:  Motion by Scott, second by Davenport, to approve the renewal of the On-sale Liquor Licenses of Chantier Creek Resort and Oahe Marine Resort.  All voted Aye.  Motion carried.

EMERGENCY MANAGEMENT Director Rob Fines gave an update on the 2012 Homeland Security Program Grant.  Motion by Iversen, second by Scott, to authorize Chairman Booth to sign the State Homeland Security Grant Program Reimbursement Terms and Conditions Agreement.  All voted Aye.  Motion carried.

BANK ACCOUNT/SAFE DEPOSIT AUTHORIZATION:  Motion by Scott, second by Davenport, to remove Sonny Harrowa as a designated signator on Stanley County bank accounts and safe deposit box.  All voted Aye.  Motion carried.  Motion by Scott, second by Davenport, to authorize Treasurer Peggy Dougherty, Deputy Treasurer Dawn Sass, Auditor Karen Sharp, and Deputy Auditor Philena Edwards as signators on the checking account and for electronic payroll and payroll transfers for Stanley County at First National Bank Pierre and Fort Pierre, SD, branches. All voted Aye.  Motion carried.  Motion by Scott, second by Davenport, to authorize Treasurer Peggy Dougherty and Deputy Treasurer Dawn Sass to make Money Market and Certificates of Deposit transactions at First National Bank, Pierre and Fort Pierre, SD, and American State Bank, Pierre, SD, and any other designated depositories as listed in the January 10,2012, minutes.  All voted Aye.  Motion carried.  Motion by Scott, second by Davenport, to authorize Treasurer Peggy Dougherty and Auditor Karen Sharp to have access to the safe deposit box at First National Bank, Fort Pierre Branch, Fort Pierre, SD.  All voted Aye.  Motion carried.

EXECUTIVE SESSION:  Motion by Davenport, second by Iversen, to go into Executive Session for Poor Relief, SDCL 1-25-2(3), at 10:08 a.m. (CST).  All voted Aye.  Motion carried.  Out of Executive Session at 10:36 a.m. (CST).

Motion by Iversen, second by Davenport, to pay poor relief rent in the sum of $460.00.  All voted Aye.  Motion carried.

Motion by Jacobson, second by Scott, to go into Executive Session for Legal Counsel, SDCL 1-25-2(3), at 10:30 a.m. (CST).  All voted Aye.  Motion carried.  Out of Executive Session at 11:10 a.m. (CST).

CASEY TIBBS FOUNDATION:  Maher will draft an agreement for establishing a fund for fairground improvements.  Motion by Dana, second by Davenport, to authorize Chairman Booth to sign the agreement.   All voted Aye.  Motion carried.

4-H RODEO was briefly discussed.  Motion by Scott, second by Davenport, to trade out the $900 rent for 2012 in exchange for labor.  All voted Aye.  Motion carried.

BUCKING CHUTES:  Motion by Davenport, second by Scott to declare the bucking chutes surplus.  All voted Aye.  Motion carried.

CROWS NEST:  Plans for a two-story wood structure crows nest with a cement floor and office space were reviewed.

RAILROAD DEPOT:  There was discussion of what Stanley County charges for overburden materials.  Maher will contact Gary Grittner, and Commissioner Scott will work with them on the project.

FAMILY NUTRITION POSITION:  Mark Rowen advised that the Expanded Food and Nutrition Education State Director has offered a Family Nutrition position to be located in the courthouse.  The State furnishes salary, computer, printers, etc., and the County would provide office space and partial time of a secretary to answer the telephone.  There is presently money for this year and future years.  Rowen will pursue the matter to see if feasible.

SNOW BLOWER:  Custodian Rick Sass requested a snow blade on the pickup for use in clearing the parking lot, etc.  Sullivan was directed to look into purchasing a skid steer loader.

CAT:  A home is still being sought for the cat.

CENTRAL SD ENHANCEMENT DISTRICT JOINT POWERS AGREEMENT:    Motion by Davenport, second by Scott, to authorize Chairman Booth to sign the 2013 agreement.  All voted Aye.  Motion carried.

FEMA:  Correspondence was reviewed and referred to Equalization Director Dutt for further action if needed.

SD COUNTIES  2012 APPROVED RESOLUTIONS/POLICY STATEMENTS were reviewed and Jacobson gave further information on the same.

STANLEY COUNTY ELEMENTARY GROUNDBREAKING CEREMONY:  Davenport advised that she, Auditor Sharp, Register of Deeds Stoeser and Treasurer Dougherty attended the ceremony on behalf of Stanley County.

THANKSGIVING AND CHRISTMAS DINNERS:  Anyone who wishes to sponsor a holiday dinner through Pierre Area Referral may do so on an individual basis.

THANKSGIVING FRIDAY and CHRISTMAS EVE:  Auditor Sharp advised that Stanley County offices would be closed on Thanksgiving Friday and Christmas Eve since the State would be closed and in accordance with the personnel policy.

WEST CENTRAL—COUNTY ROW OCCUPATION correspondence was reviewed.

ADJOURN:  Motion by Scott, second by Iversen, to adjourn at 12:45 p.m. (CST).  All voted Aye.  Motion carried.

ATTEST:                                                                       BOARD OF STANLEY COUNTY COMMISSIONERS

                (SEAL)

Karen K. Sharp, Auditor                                                     Dennis Booth, Chairman

 

Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
South Dakota Website Design and Development