November 3, 2015

STANLEY COUNTY COMMISSION MINUTES

November 3, 2015

 

The regular meeting of the Stanley County Commission was called to order at 5:10 P.M. (CDT) by Chairman Scott Deal with Commissioners Dennis Booth, Dana Iversen, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P Maher, Director of Equalization Roger Fuller, Treasurer Peggy Dougherty, Highway Department Superintendent Lee Smith, Courthouse Maintenance Ricky Sass, United Way Kristina Oey, Tony & Sheila Mangan, SD Department of Ag David Skaggs, RDO Wade Iszler, Butler CAT Jeff Kroll, Capitol Journal Stephan Lee, GIS Brent Jensen, Fairgrounds Brenton Crane, Fairgrounds Board Casey Cowan, Joel Catlin, Danci Baker, Clayton Etzkorn, Cody Ramsey, Extension/4-H Mark Rowen, 4-H Mel Schumacher and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA: Motion by Dana Iversen, second by Sonny Harrowa, to approve the Agenda. All Voted Aye. Motion Carried.

 

MINUTES: Motion by Dennis Booth, second by Craig Heller, to approve the October 6, 2015, Minutes. All voted Aye. Motion Carried.

Motion by Dennis Booth, second by Craig Heller, to approve the October 15, 2015, Minutes. All voted Aye. Motion Carried.

 

CLAIMS: Motion by Dana Iversen, second by Sonny Harrowa, to approve claims as presented. All voted Aye. Motion Carried.

 

TARA L ADAMSKI                      249.19  CRT APPT ATRNY                     

AT&T MOBILITY                       125.75  CELL PHONES                  

BEST LAWN CARE                      390.00  LOG CABIN MAINT              

BINDERTEK                            66.31  AUD SUPPL                     

BOTTOM LINE WELDING                 285.00  REPAIR & MAINT T2            

SHAWN BOWLES                         35.00  ANNUAL LIBRARY MEMBERSHIP    

BUTLER MACHINERY CO                 618.82  R&B SUPPL                    

CAPITAL AREA REFUSE LLC              63.75  TRASH BILLING 9/21-10/25     

CAPITAL AREA COUNSELING INC        1740.00  QMHP EVAL                    

WICK COMMUNICATIONS                1074.88  COMM MIN 9-1                 

CATLIN'S CAR CLINIC                 328.41  05 CHEVY REPAIRS             

CENTURYLINK                          85.28  4 CORNERS REPEATER           

CENTURYLINK                         241.16  OFFICE PHONES                

COMMUNITY YOUTH INVOLVED, INC.     1666.66  NOVEMBER 2015 SUPPORT        

CONNECTING POINT                    450.00  RNWL ENDPOINT PROTECTION     

COWBOY COUNTRY STORES PIERRE         31.10  DOE SUPPL                    

DAKOTA BUSINESS CENTER              291.99  ROD SUPPL                    

DENTISTRY AT THE ST CHARLES LL      245.00  MEDICAL CARE                 

PEGGY DOUGHERTY                       2.16  TREAS SUPPL - REIMBURSE      

BLACK HILLS ECONO LODGE             123.32  REGIONAL LOCAL RD CONF       

EDDIE'S TRUCK SALES                 171.90  R&B SUPPL                    

PHILENA EDWARDS                      18.76  R&B SUPPL - REIMBURS         

MARV EKEREN                          22.50  MENTAL ILL HEARING           

ENVIROTECH                          608.62  TRASH BILLING-FAIRGROUNDS    

WADE FISCHER                        600.00  CRT APPT ATRNY               

FLEET SERVICES                     2240.84  R&B FUEL                     

FORT PIERRE CITY                     12.54  CHN COPIER LEASE & COPIES    

FORT PIERRE CITY                   2067.18  COURTHOUSE UTILITIES

FORT PIERRE CITY                    20975.67  DUE TO CITY OF FORT PIERRE         

AJ FRANKEN                         1107.00  CRT APPT ATRNY                   

FRIMAN OIL & GAS CO INC           28398.20  R&B FUEL                     

GOLDEN WEST TELECOMMUNICATIONS      334.04  E-911                        

GROSSENBURG IMPLEMENT OF PIERR      341.57  SUPPL-M15-1/G7/TRACTORS      

HOGEN'S HARDWARE HANK                 6.99  GOV BLDG MAINT               

HUGHES COUNTY FINANCE OFFICE      21560.00  SEPTEMBER 2015 JUV BILLING   

MARK KATTERHAGEN                     22.50  MENTAL ILL HEARING           

LEWIS & CLARK BHS                   160.00  MENTAL ILL                   

LUCY LEWNO                          172.99  MENTAL ILL HEARING           

LITTLE FALLS MACHINE INC           1613.66  G3 SUPPL                     

BRENDA LOUNSBURY                     60.00  ALCOHOL BLOOD TEST           

LYLE SIGNS INC                      30.89  SIGNS                        

THOMAS P MAHER                     2605.08  OCTOBER 2015 EXPENSES        

MICRO-FIX COMPUTERS                  80.00  R&B MAINT                    

MICRO-FIX COMPUTERS                  80.00  AUD REPAIRS                  

MICROFILM IMAGING SYSTEMS INC      1951.00  SCANNING SUPPL               

MIDCONTINENT COMMUNICATION          217.30  OFFICE INTERNET              

M0 SHORES DOMESTIC VIOL CENTER      845.00  2015 SUPPORT                 

MONTANA-DAKOTA UTILITIES CO          11.87  COUNTY SHOP NATURAL GAS       

MONTANA-DAKOTA UTILITIES CO          32.10  COURTHOUSE NATURAL GAS        

MORENO LEE & BACHAND PC              80.73  MENTAL ILL                   

MORRIS INC                           36.97  BOBCAT SUPPL                 

NACO                                450.00  COUNTY MEMBERSHIP DUES       

NAPA                                138.57  R&B SUPPL                    

CITY OF PIERRE                     5789.45  MEDICAL DIRECTOR-SEPT 2015   

PITNEY BOWES                        253.79  POSTAGE                       

POWERPLAN                           703.37  BOBCAT REPAIR & MAINT        

ROBINS WATER CONDITIONING INC        12.00  R&B SUPPL                    

RUNNINGS SUPPLY INC                 522.06  R&B SUPPL                    

STANLEY COUNTY LAW ENFORCEMENT     5028.00  US MARSHALL SRVC-OT/EQUIP

STANLEY COUNTY SCHOOL DIST          90097.36  DUE TO SC SCHOOL   

SD ASSN OF COUNTY COMMISSIONER      915.24  2016 COUNTY MEMBERSHIP DUES  

SD ASS'N OF COUNTY OFFICIALS        732.62  2016 COUNTY MEMBERSHIP DUES

SD ASSOC OF COUNTY OFFICIALS          194.00  ROD M/P FUND

SD DEPARTMENT OF REVENUE           117487.11  MV & VITALS

SERVALL UNIFORM/LINEN CO            119.26  R&B MAINT                    

SMALL ENGINE HOUSE                  128.20  LAWN MOWER REPAIR            

RODNEY STOESER                    14332.43  OVERPAID TAXES               

VERENDRYE MUSEUM                    507.28  REPAIRS & MAINT              

WW TIRE SERVICE INC                 546.50  SUPP/REPAIR & MAINT          

XEROX CORPORATION                   222.22  OFFICE COPIER LEASE & COPIES 

YANKTON COUNTY                      113.75  MENTAL ILL                   

YANKTON COUNTY SHERIFF'S DEPT        25.00  SHERIFFS FEE                 

ZANDER AUTO PARTS                     7.84  R&B SUPPL                    

 

SALARIES BY OFFICE: Commissioners - $3,593.66; Auditor - $2,647.29; Treasurer - $4,235.98; States Attorney - $3,686.28; Custodial - $1,931.00; Director of Equalization - $4,940.47; Register of Deeds - $2,623.52; Coroner - $55.41; Road & Bridge - $17,797.39; Community Health/WIC Secretary - $1,854.07; Fairgrounds - $1,038.94; Planning & Zoning - $177.84; Employee Health Insurance - $4,763.96; SD Retirement System, withheld and match - $6,600.96; Electronic Transfer; FICA, Medicare and Withholding Tax - $14,487.52.

 

Treasurer & Auditor Report: Treasurer Peggy Dougherty presented the commissioners with the October investments, miscellaneous receipts, money market, FIT, and receipt totals of property taxes paid. Auditor Philena Edwards presented the commissioners with September Budget Expenditure showing each department’s expenses as of September 30, 2015, and year to date balances and the Outstanding Disbursements by Account & Budget Remaining as of October 31, 2015.

 

Courthouse Custodial/Maintenance: Ricky Sass informed the commissioners that the boiler is in good condition. The NW corner of the courthouse roof needs something different. The wind from the NW has blown the rocks from the corner. Will check each roof of the new entrances’ for any hail or wind damage. Need to make sure the courthouse is maintained and clean.

 

United Way – Kristina Oey: The Capital Area United Way is an independent, non-profit entity designed to help our community meet its health and human care needs. Kristina Oey stated the United Way works with a lot of community projects. They started their fundraising in August and they have reached 27% of their goal of $575,000, thanks to the continued support of the communities. Tony & Sheila Mangan are the 2015 Capital Area United Way Campaign Co-Chairs. Tony pointed out that the people helped by the United Way campaign are not strangers, they are part of our two communities. The motto for this year’s fund raising is “Be Someone’s Hero.”

 

SD Department of Ag – David Skaggs – County Site Analysis Program: David Skaggs presented the commissioners with this program. The County Site Analysis Program assists participating counties in identifying potential rural site development opportunities available to them and their local communities. The purpose is to provide local leaders with information and research-based resources to aid them in making well informed decisions regarding the future of the respective regions. It also helps identify and plan for potential challenges that may arise should those opportunities be pursued.

 

Motion by Sonny Harrowa, second by Dana Iversen, to accept and sign the County Site Analysis Program. All voted Aye. Motion Carried.

 

RESOLUTION 2015-23

COUNTY SITE ANALYSIS

WHEREAS the Stanley County Board of County Commissioners is interested in the analysis of rural sites for potential development; and

WHEREAS this research is based upon various infrastructure, road and land use factors; and

WHEREAS the research may identify sites that are suitable for development according to a classification scale, ranging from “good” to “best”; and

WHEREAS granting permission for such research is not a public declaration of county support for any specific development activity or project; and

WHEREAS the cost of the research is being addressed by other sources, such as the South Dakota Department of Agriculture; and

WHEREAS the results of the research will be made available to the county commission and general public.

NOW THEREFORE BE IT RESOLVED by the Stanley County Commission that it authorized the South Dakota Department of Agriculture and its Partner Planning and Development Districts to conduct the research on behalf of the county and other interested parties.

BE IT ALSO RESOLVED that Stanley County officials will cooperate in providing any readily available data or information that may be needed in conducting the research.

Adopted this 3rd day of November, 2015.

BOARD OF STANLEY COUNTY COMMISSIONERS

Scott Deal, Chairman                                        

ATTEST:

Philena Edwards, Auditor

 

RDO Equipment Co – Wade Iszler: RDO has a bid package proposal is from the City of Sioux Falls for a 2015 John Deere 772GP grader with snow wings on the attached bid, with less than 500 miles for $288,220.00. Warranty - Full Extended-84 months, 7500 Hours, includes labor and travel.

 

Butler CAT – Jeff Kroll: Butler has a bid package for a 2015 140M3 grader for $279,799. The snow wing package is an additional $12,000.00. Warranty – Extended Warranty-84 months, 7500 hours, includes labor. A bid agreement was signed in August and presented to the Commission as an agreement to hold the grader at the price of $279,799. Jeff Kroll assures that the grader is a 2016, at the 2015 model price, and would be ready for delivery after January 1, 2016.

 

GIS Workshop – Brent Jensen: GIS is Geographical Information System. Soil areas are calculated by hand. A large county has limited personnel, limited records access and there are some challenges to sharing information. Brent Jensen gave the commissioners a power-point presentation showing the benefits of a GIS program. All the information is on a website. All things you want visible to the public is available, information that is more confidential are only viewable by authorized personnel. The different types of soils are figured within the system. Parcels, Townships and sections are figured using the best available section control points. The system includes layer, functions and features and includes a soils calculator. The cost is $94,500, with 4 yearly payments and a total ongoing annual cost of $9,600 per year.

 

Fairgrounds: Casey Cowan is the President of the Fairgrounds Board, along with 6 other board members. The Fairgrounds Ordinance 2014-01, needs to be amended. According to Tom P. Maher, State’s Attorney, there is a law that, if approved by the Commission, will give the fairgrounds board legal authority to take control of their finances, however there would need to be protections in place. The treasurer of the fairgrounds board would need to be bonded. An annual report would need to be presented at the end of each year, with the availability of their books to be reviewed at any time by the commission or the auditor. Majority of the board should be Stanley County residents. The commission would like to see more venues.

 

The fairgrounds board suggested that the county be responsible for insurance on the property, total utility expenses and full wage and benefits of a full-time fairgrounds maintenance person.

 

The commissioners and Tom P Maher will work together to get something figured out regarding how the fairgrounds will be operated for 2016. Brenton Crane has a tentative schedule for 2016.

 

Highway Department – Lee Smith: Lee presented the commissioners with a report of all the work performed for the month of October. Work on Cedar Hill Road is going well and will be finished soon. Need to contact Haakon County Highway Department to get a plan in place for snow removal.

 

Butler and RDO will get together with Lee and Cort Riggle. They will do a little training with each grader, CAT and John Deere. Will make final decision at December 1, 2015, meeting.

 

Executive Session – Personnel SDCL 1-25-2(1): Motion by Dana Iversen, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 7:15 P.M. All voted Aye. Motion Carried.

 

Motion by Sonny Harrowa, second by Dennis Booth, to reconvene at 7:35 P.M. All voted Aye. Motion Carried.

 

Motion by Sonny Harrowa, second by Dana Iversen, to approve FMLA for Larry O’Daniel. All voted Aye. Motion Carried.

 

Abatements: Roy Petersen Jr – Record #8309: Motion by Dennis Booth, second by Craig Heller, to approve abatement/refund in the amount of $372.98 due to pole barn destroyed in storm July, 2012. All voted Aye. Motion Carried.

            Ray & Iris Meligan – Record #7524: Motion by Sonny Harrowa, second by Craig Heller, to approve abatement/refund in the amount of $304.40, due to valuation entered incorrectly. All voted Aye. Motion Carried.

 

Hughes and Stanley County 4-H Agreement: Motion by Sonny Harrowa, second by Craig Heller, to accept and approve Chairman Scott Deal to sign the Hughes and Stanley County 4-H Agreement for year 2016. All voted Aye. Motion Carried.

 

Mel Schumacher, a 4-H Leader, thanked the commissioners for their continued support. She stated that they have already started looking into funding the youth organization to begin 2017.

 

Official Termination Notice – Memorandum of Understanding between SDSU and Hughes/Stanley/Sully Counties. Motion by Dennis Booth, second by Sonny Harrowa, to accept the Official Termination Notice. All voted Aye. Motion Carried.

 

            Stanley/Sully/Hughes Counties Extension Agreement. Motion by Dana Iversen, second by Dennis Booth, to accept the Official Termination Notice. All voted Aye. Motion Carried.

Stanley and Sully Counties may want to do a Memorandum of Understanding with SDSU.

 

South Dakota Association of County Commissioners – 2016 County Membership Dues: Motion by Craig Heller, second by Dennis Booth, to approve payment of $915.24 for 2016 County Membership Dues. All voted Aye. Motion Carried.

 

South Dakota Association of County Officials – 2016 County Membership Dues: Motion by Dennis Booth, second by Craig Heller, to approve payment of $732.62 for 2016 County Membership Dues. All voted Aye. Motion Carried.

 

Contingency Transfer Resolution 2015-22: Motion by Sonny Harrowa, second by Dana Iversen, to approve Contingency Transfer in the amount of $24,999.00 to Fire Fighting for fire truck purchased by Four Corners Volunteer Fire Department. All voted Aye. Motion Carried.

 

RESOLUTION 2015–22

CONTINGENCY TRANSFER

 

WHEREAS, insufficient appropriation was made in the 2015 adopted budget for the firefighting department to discharge just obligations of said appropriations: and

 

WHEREAS SDCL 7-21-32.2 provides that transfers be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;

 

THEREFORE BE IT RESOLVED that the appropriation be transferred from the contingency budget to the firefighting department budget for Four Corners Fire Department’s new fire truck.

101-112-429.00 (Commissioners) $24,999.00 – Expenditure: 211-221-429.20 (Fire Fght. Four Corners) in the sum of $24,999.00.

 

Motion by Sonny Harrowa, second by Dana Iversen, to approve Contingency Transfer in the amount of $24,999.00 to firefighting, Four Corners Fire Department. All voted Aye. Motion Carried.

 

Dated this 3rd day of November, 2015.

 

ATTEST:                                             BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Edwards, Auditor                  Scott Deal, Chairman

 

Liquor License Renewals – Chantier Creek Resort: Motion by Craig Heller, second by Dana Iversen, to approve the renewal of 2016 On-Sale Liquor License for Chantier Creek Resort. All voted Aye. Motion Carried.

 

Raise: Motion by Sonny Harrowa, second by Dana Iversen, to approve Kelly Holden, Highway Department, her 6 month 50¢ raise as of October 13, 2015. All voted Aye. Motion Carried.   

 

Oahe District Meeting: It is Stanley County’s turn to put on this quarter’s meeting. It will be held in December. Will check with Pat Duffy for availability of Senior Center. Will get quotes for catering. Check with Bob Wilcox, SDACC, for county topics coming up during legislation. Will need to have a main speaker.

 

Phone System for Courthouse: The present phone system is outdated and there are many issues with it that cannot be fixed. Motion by Dennis Booth, second by Craig Heller, to approve a new phone system for the courthouse, not to exceed $13,472. All voted Aye. Motion Carried.

 

Communication Cabinet – Auditors Office: The main computer server for the county is located in the auditor’s office. Numerous wires, cables and communication boxes are in a corner, it is hard to locate the correct cable when there is an issue. A communication cabinet/rack will have all the wires/cables organized and labeled. One of the main communication switches has been causing issues also, need to have this replaced. Motion by Dana Iversen, second by Dennis Booth, to approve the purchase and installation of the communication cabinet/rack and to have the switch replaced or repaired, in the amount of $2,029.00. All voted Aye. Motion Carried.

 

Thanksgiving Holiday: Stanley County Courthouse will be closed Thursday November 26, 2015, and Friday November 27, 2015, in observance of the Thanksgiving Holiday.

 

Upcoming workshops: Secretary of State’s Office is putting on an Election Workshop in Pierre November 4-6, 2015. Philena Edwards will be attending, therefore, the Auditor’s office will be closed those three days.

 

Adjourn: Motion by Dennis Booth, second by Craig Heller, to adjourn at 8:31 P.M. All voted Aye. Motion Carried.

 

 

ATTEST:                                             BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

 

_________________________          _____________________________________________

Philena Edwards, Auditor                  Scott Deal, Chairman

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Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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