STANLEY COUNTY COMMISSION MINUTES
May 5, 2015
The regular meeting of the Stanley County Commission was called to order at 5:07 P.M. (CDT) by Chairman Scott Deal with Commissioners Dennis Booth, Dana Iversen, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P Maher, Treasurer Peggy Dougherty, Welfare Director Dawn Sass, Director of Equalization Roger Fuller, Johnson Controls Mike Hubbard, Chuck Humphrey, Gary Grittner, Ron Hedlund, Bill Leimbach, Highway Superintendent Kelly McCollam, Four Corners Fire Department Clint Alleman, Crystal Neuharth, Lura Kirkpatrick, Orie Bramblee, Courthouse Custodial Ricky Sass, Rodney Vizcarra and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Dennis Booth, second by Sonny Harrowa, to approve the Agenda. All Voted Aye. Motion Carried.
MINUTES: Motion by Craig Heller, second by Dennis Booth, to approve the April 7, 2015, Minutes with one correction; County Health Nurse Carmella Bourk gave her quarterly statistics report, stating the daily office visits they received and their travels to visit the Cheyenne School and Stanley County School. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Craig Heller, to approve the April 28, 2015, Minutes All Voted Aye. Motion Carried.
CLAIMS: Motion by Craig Heller, second by Dana Iversen, to approve Claims as presented. All voted Aye. Motion Carried.
AMERICAN MEDICAL RESPONSE INC 1237.50 APRIL 2015 MONTHLY SUBSIDY
AT&T MOBILITY 145.89 CELL PHONES
BEST LAWN CARE 390.00 COURTHOUSE
BOTTOM LINE WELDING 32.75 R&B SUPPL
CYNTHIA BROWN 20.00 SUBPOENA
CAPITAL AREA REFUSE LLC 85.75 TRASH BILLING 3/23-4/26
WICK COMMUNICATIONS 278.10 DOE-TAX EXEMPT PROPERTIES
CENTURYLINK 85.28 4 CORNERS REPEATER
CENTURYLINK 242.59 OFFICE PHONES
CERTIFIED LABORATORIES 159.00 R&B SUPPL
CHRISTY LUMBER 1226.65 R&B SUPPL
COMMTECH 80.00 SHERIFF EQUIP
COMMUNITY YOUTH INVOLVED, INC. 1666.67 MAY 2015 SUPPORT
COWBOY COUNTRY STORES PIERRE 43.16 EM&D SUPPL - INVOICE #101927
DAKOTA BUSINESS CENTER 19.60 ROD SUPPL
DAKOTA DATA SHRED 35.70 DATA SHRED
EDDIE'S TRUCK SALES 148.20 R&B SUPPL
WADE FISCHER 450.00 CRT APPT ATTRNY
FLEET SERVICES 712.08 R&B SUPPL
FORT PIERRE CITY 11.76 CHN COPIER LEASE & COPIES
FORT PIERRE CITY 2405.04 COURTHOUSE
FORT PIERRE CITY 56541.03 DUE TO CITY OF FORT PIERRE
AJ FRANKEN 783.00 CRT APPT ATTRNY - JUV
FRIMAN OIL & GAS CO INC 32272.13 INVOICE #39853
ROGER FULLER 2677.60 DOE PROF SRVC
THE GARAGE DOOR GUY 376.53 FAIRGROUNDS REPAIRS/MAINT
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
CODY HOSTLER 100.00 WEED & PEST BOARD 3/31/15
HUGHES COUNTY FINANCE OFFICE 7000.00 MARCH 2015 JAIL BILLING
HUGHES COUNTY SHERIFF 252.16 MEDICAL CARE
JC OFFICE SUPPLY 370.09 R&B SUPPL
JIM HAWK TRUCK TRAILERS INC 658.44 INVOICE #790016
JACKIE LOWITZ 20.00 SUBPOENA
LYNN'S DAKOTAMART 14.78 R&B SUPPL
THOMAS P MAHER 2656.81 APRIL 2015 EXPENSES
MICRO-FIX COMPUTERS 32.95 DOE SUPPL
MICROFILM IMAGING SYSTEMS INC 375.00 ROD EQUIP RENTAL
MIDCONTINENT COMMUNICATION 217.30 OFFICE INTERNET
MONICK PIPE & SUPPLY INC 102.45 GOV BLDG REPAIRS & MAINT
MONTANA-DAKOTA UTILITIES CO 185.86 COUNTY SHOP NATURAL GAS
MORRIS INC 49.55 R&B SUPPL - INVOICE #590049
NAPA 4.00 R&B SUPPL
NOBLE INK & TONER 94.99 R&B SUPPL
DARLIS D PERRY 120.00 ALCOHOL BLOOD TESTS
CITY OF PIERRE 5899.45 MARCH 2015 MEDICAL DIRECTOR
PITNEY BOWES 195.46 POSTAGE
PITNEY BOWES INC 209.77 POSTAGE MACHINE SUPPL
POWERPLAN 137.42 R&B SUPPL
QUILL CORPORATION 852.40 GOV BLDG SUPPL
RETRIEVER LLC 607.00 R&B SUPPL - INVOICE #1434
RUNNINGS SUPPLY INC 29211.95 FAIRGROUNDS REPAIRS & MAINT
SD BUREAU OF ADMINISTRATION 4.43 OFFICE LONG DIST - STATE BIT
SD DEPARTMENT OF REVENUE 1545.00 2ND QTR PUBLIC HEALTH NURSE
SD DEPARTMENT OF REVENUE 96107.45 DUE TO COUNTY ASSOC - $2
SD ASSOC OF COUNTY OFFICIALS 136.00 ROD M/P
SD ASSOC. OF CO WEED/PEST BRD 150.00 2015 ANNUAL DUES
SERVALL UNIFORM/LINEN CO 43.12 R&B REPAIRS & MAINT
SIOUX NATION OF FT PIERRE 828.00 LOG CABIN/OLD SCHOOL
STANLEY COUNTY SCHOOL DIST 206382.01 DUE TO SC SCHOOL
TITAN MACHINERY 3593.06 R&B REPAIRS & MAINT-INV #7817
TITZE ELECTRIC INC 268.00 FAIRGROUNDS REPAIRS & MAINT
TWIN CITY FILTER SERVICE INC 78.45 GOV BLDG REPAIRS & MAINT
ULTRA INC 590.00 OFFICE REPAIRS & MAINT
JAY URLACHER 325.00 FAIRGROUNDS-TROPHY
WALMART COMMUNITY 69.97 FAIRGROUNDS SUPPL
WW TIRE SERVICE INC 20.00 R&B REPAIR/MAINT-INV #111779
CORPORATE WAREHOUSE SUPPLY 519.85 COPIER SUPPLIES
XEROX CORPORATION 313.82 COPIER LEASE & COPIES
ZANDER AUTO PARTS 179.03 R&B SUPPL
SALARIES BY OFFICE: Commissioners - $3,359.71; Auditor - $2,717.29; Treasurer - $4,571.92; States Attorney - $3,940.45; Custodial - $1,968.23; Director of Equalization - $3,393.43; Register of Deeds - $2,623.52; Road & Bridge - $17,135.30; Community Health/WIC Secretary - $1,854.06; Weed and Pest - $653.84; Fairgrounds - $577.19; Employee Health Insurance - $13,539.44; SD Retirement System, withheld and match - $6,441.10; Electronic Transfer; FICA, Medicare and Withholding Tax - $13,969.66
EXECUTIVE SESSION – Care of Poor, SDCL 1-28-13: Motion by Craig Heller, second by Sonny Harrowa, to go into Executive Session at 5:10 P.M. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Dennis Booth, to reconvene at 5:16 P.M. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Craig Heller, to deny Case #58-0542. All voted Aye. Motion Carried.
Motion by Sonny Harrowa, second by Dennis Booth, to approve Case #58-8849, in the amount of $1,000.00, burial assistance. All voted Aye. Motion Carried.
TREASURER REPORTS: The Treasurer, Peggy Dougherty, presented the commissioners with the April business, which includes taxes collected, delinquent taxes and investments.
Leimbach Development LLC & VIB Enterprises LLC: Ron Hedlund and Bill Leimbach, ABC Storage and Wheels & Sticks spoke to the commissioners regarding water and drainage problems that are created from the property to the south of their properties. The drainage ditch is full and when it rains, the street and the parking lot for both businesses flood and gets very muddy. They were told that the city would be installing in-lets to help with the drainage. Bill Leimbach has already installed in-lets in the middle of the parking lot, however, they are full from the adjacent property to the south. A retaining wall would help to keep the dirt wall from trickling down onto these properties. Due to the fact that these properties are all located within the city limits, all the county can do to help is to make sure the drainage ditch is cleaned out, the city is responsible for any work done to the road, easement and drainage.
Gary Grittner – Deputy Coroner: Jill Richardson has been appointed as Stanley County Deputy Coroner. She will be on call in the event Gary Grittner is unavailable. They will both attend training.
Gary also spoke a little about the train depot. It is coming along. They are looking for a couple loads of base course and black dirt for the parking lot. Gary and Kelly McCollam, Highway Department, will work together to get this done.
Chuck Humphrey – Salary Proposal: Chuck Humphrey presented the commissioners with an updated salary proposal for the county. The commissioners will review it and decide at the June 2, 2015, meeting if the county will, or will not, implement the new percentage salary schedule.
Mike Hubbard – Johnson Controls: Mike Hubbard presented the commissioners with a facilities improvement plan for the courthouse. Challenges with funds & facilities include shrinking operating budgets, increased operating costs, limited tax capacity, energy inefficiency, aging systems, comfort concerns and needed improvements. Project savings potential are within approved budget, improvements to facilities and no financial risk. If the commissioners decide to go this route to update the heating and cooling system for the courthouse, it won’t be completed for the hot, summer days. The commissioners will review the packet of information and it will be discussed at a later date.
The auditor stated that we have one bid for heating/cooling units for each office. We are still waiting for two more contractors to submit their bids.
Four Corners Fire Department: Motion by Sonny Harrowa, second by Craig Heller, to approve payment to Four Corners Fire Department in the amount of $24,999. All voted Aye. Motion Carried.
Abatements: Motion by Sonny Harrowa, second by Dennis Booth, to deny abatement for Jay Pearson due to the fact that the assessment is correct, the added amount due is City Special Assessment. All voted Aye. Motion Carried.
Rodney Vizcarra stated that Frontier Road does not have a conveyance, it expired about 15 years ago. Mr. Vizcarra feels he should still be considered AG status since his home is adjacent to his field.
This abatement is tabled until more information is received.
HIGHWAY DEPARTMENT: Highway Superintendent Kelly McCollam, stated the highway department has been blading Bad River Road and Frontier Road, but without rain it hasn’t improved much. They have been working at the fairgrounds, screening the sand, they finished the small arena and have been working on the main arena. Bad River Road has been widened, Nash Loop and Wooley Place have been graveled. We are looking into the process to Otta-Seal Bad River Road from Highway 83 to the bridge. It will be a hard surface, easier to maintain. The projected cost is around $32,000.
Motion by Sonny Harrowa, second by Craig Heller, to approve the signing of the FHWA Urban Boundaries (Federal Highway Administration).
The commissioners and the Weed & Pest Board have been invited to Bad River Ranches on May 23, 2015, to examine their prairie dog control efforts. Scott Deal and Kelly McCollam plan to attend.
Motion by Sonny Harrowa, second by Dennis Booth, to approve Kelly McCollam one year anniversary raise of $1.00 per hour for Highway Superintendent. All Voted Aye. Motion Carried.
Fairgrounds Maintenance – New Hire: Motion by Dana Iversen, second by Craig Heller, to approve the hiring of Ted Fenwick as Seasonal Fairgrounds Maintenance and part-time highway department equipment operator/truck driver, for $20.00 per hour with no benefits. All voted Aye. Motion Carried.
Liquor License Renewals: Motion by Craig Heller, second by Dana Iversen, to approve the Renewal of the On-Off Malt Beverage License for Chantier Creek Resort. All voted Aye. Motion Carried.
Surplus – Fairgrounds: Motion by Sonny Harrowa, second by Craig Heller to approve 1 Tartar Roping chute; 35-14’ Daniels 6 bar panels; 10-12’ Daniels 6 bar panels; 6 walk-through steel gates; 4 - 6’ tall
26 1/2’ long gates; 35-4 ½”x7’ steel posts; and 12-6 ½x7’ steel posts as surplus. All voted Aye. Motion Carried.
Genesee & Wyoming Railroad Service – TIGER VII Grant Expansion Project: Motion by Sonny Harrowa, second by Dana Iversen, to approve the letter of support for the railroad expansion project. All voted Aye. Motion Carried.
Board of Equalization: Motion by Dana Iversen, second by Sonny Harrowa, to go into Board of Equalization at 7:12 P.M. All voted Aye. Motion Carried.
Dr. Gonzalo & Tiffany Sanchez – Record #7530 - Motion by Sonny Harrowa, second by Dana Iversen, to approve the appeal to reduce the assessment in the amount of $20,000.00 for one year, 2015 taxes payable 2016. All voted Aye. Motion Carried.
Motion by Dana Iversen, second by Dennis Booth, to end Board of Equalization and reconvene with the Regular County Commissioner Meeting at 7:17 P.M. All voted Aye. Motion Carried.
GIS Mapping Consulting Service: Discussed the positive affect the GIS Mapping would have for Stanley County. More accurate measurements for plats and buildings, it would also show soil types. This topic has been tabled.
UPCOMING WORKSHOPS: Motion by Dana Iversen, second by Dennis Booth, to approve Tom P. Maher to attend the State’s Attorney Conference in May. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Dana Iversen, to approve Register of Deeds Bev Stoeser, Treasurer Peggy Dougherty, and Auditor Philena Edwards to attend the South Dakota Association of County Officials Workshop in May. All voted Aye. Motion Carried.
Motion by Dennis Booth, second by Sonny Harrowa, to approve Director of Equalization Roger Fuller to attend the SD Directors of Equalization Annual Conference in June. All voted Aye. Motion Carried.
ADJOURN: Motion by Craig Heller, second by Sonny Harrowa, to adjourn at 8:40 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Philena Edwards, Auditor Scott Deal, Chairman