May 10, 2016

STANLEY COUNTY COMMISSION

MINUTES

May 10, 2016

 

The regular meeting of the Stanley County Commission was called to order at 5:00 P.M.(CDT) by Chairman Dana Iversen with Commissioners Dennis Booth, Craig Heller and Sonny Harrowa present. Commissioner Scott Deal was absent. Also present were State’s Attorney Tom P Maher, Treasurer Peggy Dougherty, Director of Equalization Roger Fuller, Register of Deeds Bev Stoeser, County Health Nurse Carmella Bourk, Highway Superintendent Lee Smith, 4-H Advisor Mark Rowen, Fairgrounds Aaron Brewer, Nick Osterkamp, Rick Hahn, Josh Lieberman, Brody Andersen, Steve Andersen, Capitol Journal Lee Zion, and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA: Motion by Dennis Booth, second by Craig Heller, to approve the Agenda.  All voted Aye. Motion Carried.

 

MINUTES:  Motion by Craig Heller, second by Dennis Booth, to approve April 5, 2016, Minutes and April 12, 2016, Minutes. All Voted Aye. Motion Carried.

 

CLAIMS:  Motion by Sonny Harrowa, second by Craig Heller, to approve Claims as presented. All Voted Aye. Motion Carried.

 

AFFECTIONS FLORAL & WINE                                105.00  MEMORIAL PLANT/FLOWERS       

AMERICAN MEDICAL RESPONSE INC                 1237.50  APRIL 2016 BILLING           

AT&T MOBILITY                                                         127.19  CELL PHONES                  

AVERA MEDICAL GROUP                                       7187.65  MENTAL CARE                  

BAUMANN LUMBER                                                    96.50  FAIRGROUNDS MAINT            

BEST LAWN CARE                                                      205.00  GOV BLDG MAINT               

BLACK HILLS CHEMICAL & JANITOR                   132.96  GOV BLDG SUPPL               

BOTTOM LINE WELDING                                            14.50  R&B SUPPL                    

BUTLER MACHINERY CO                                          658.79  R&B SUPPL/REPAIR & MAINT     

CAPITAL AREA REFUSE LLC                                      63.75  TRASH BILLING 3/28-4/24      

CAPITAL AREA COUNSELING INC                        1019.08  QMHP                         

WICK COMMUNICATIONS                                        782.28  W&P BRD ANNUAL MTG           

CENTURYLINK                                                              85.28  4 CORNERS REPEATER           

CENTURYLINK                                                            241.31  OFFICE PHONES                

CHRISTY LUMBER                                                       26.78  FAIRGROUNDS REPAIR & MAINT   

COMMUNITY YOUTH INVOLVED, INC.              3333.34  APRIL 2016 SUPPORT           

CONNECTING POINT                                                   57.50  FIREWALL MAINT               

COWBOY COUNTRY STORES PIERRE                     57.58  GOV BLDG INVOICE #153159     

DAKOTA DATA SHRED                                               31.80  AUD MAINT                    

DAKOTA RADIO GROUP                                           224.00  W&P ANNUAL MTG               

DS SOLUTIONS INC                                                    175.00  ELECTION TEST DECK           

EDDIE'S TRUCK SALES                                               14.80  R&B SUPPL - P11               

PHILENA EDWARDS                                                    26.00  FEMA GRANTS PROCRMNT TRAINING

ELECTION SYSTEMS & SOFTWARE                       438.44  PRIMARY ELECTION BALLOTS     

WADE FISCHER                                                         1141.35  CRT APPT ATTRNY                     

FLEET SERVICES                                                        744.31  R&B FUEL                     

FORT PIERRE FIRE DEPT                                      15250.00  2ND QTR PAYMENT

FORT PIERRE CITY                                                44187.39  DUE TO CITY OF FORT PIERRE             

FORT PIERRE CITY                                                    152.66  EXTENSN COPIER LEASE & COPIES

FORT PIERRE CITY                                                  1063.20  COUNTY SHOP UTILITIES        

FOUR CORNERS FIRE DEPTMENT                       5000.00  2ND QTR PAYMENT              

GATEWAY                                                                   134.85  R&B SUPPL - P11              

GOLDEN WEST TELECOMMUNICATIONS           334.04  E-911                        

JERRIE GOSCH                                                              20.00  SUBPOENA 4/26/16             

LESTER G GOSCH                                                        20.00  SUBPOENA 4/26/16             

GROSSENBURG IMPLEMENT OF PIERR                 53.95  R&B SUPPL - G1               

HOGEN'S HARDWARE HANK                                     2.29  R&B SUPPL                    

HOGEN'S HARDWARE HANK                                    12.99  GOV BLDG SUPPL               

KELLY HOLDEN                                                           26.00  FEMA GRANTS PROCRMNT TRAINING

HUGHES COUNTY FINANCE OFFICE                   6350.00  MARCH 2016 JUV BILL          

JC PRINTING INC                                                        169.92  R&B SUPPL                    

KCCR AM 1240                                                            190.31  W&P BRD MTG AD               

ROBERT T KONRAD                                                1273.25  CRT APPT ATTRNY                      

LUDEMANN FENCING                                            3696.20  MV REFUND                    

LYNN'S DAKOTAMART                                             26.26  EXTENSION-STEM PROJECT SUPPL 

THOMAS P MAHER                                                 3205.89  2016 APRIL EXPENSES          

MCLEOD'S PRINTING & OFFICE SUP                    210.00  PRIMARY ELECTION SUPPL       

MICROFILM IMAGING SYSTEMS INC                  385.00  ROD SCANNER RENTAL           

MIDCONTINENT COMMUNICATION                   217.30  OFFICE INTERNET              

MONTANA-DAKOTA UTILITIES CO                      76.42  COUNTY SHOP NATURAL GAS      

MONTANA-DAKOTA UTILITIES CO                      59.37  COURTHOUSE NATURAL GAS       

MORENO LEE & BACHAND PC                              46.00  CRT APPT ATTRNY-MENTAL ILL   

MORRIS EQUIPMENT LLC                                      37.99  R&B SUPPL - L2               

MORRIS INC                                                             611.82  R&B SUPPL/REPAIR & MAINT     

DARLIS D PERRY                                                    300.00  ALCOHOL BLOOD TESTS          

CITY OF PIERRE                                                    5789.45  MARCH 2016 MEDICAL DIRECTOR  

REBECCA PIROUTEK                                               35.00  ANNUAL LIBRARY MEMBERSHIP    

PITNEY BOWES                                                       241.65  POSTAGE                      

JOAN POWELL                                                       1433.00  CRT APPT ATTRNY                      

POWERPLAN                                                            488.90  R&B SUPPL/REPAIRS & MAINT    

QUILL CORPORATION                                         1155.27  R&B SUPPL                    

AUDREY REDDEST                                                   88.00  MV REFUND                    

ROBINS WATER CONDITIONING INC                  25.20  R&B SUPPL                     

RUNNINGS SUPPLY INC                                        294.63  R&B SUPPL                    

RUNNINGS SUPPLY INC                                          16.99  GOV BLDG SUPPL               

STANLEY COUNTY LAW ENFORCEMENT    51270.50  2ND QTR PAYMENT              

SCHAEFFER'S MFG CO                                           392.40  R&B SUPPL                    

BRAD A SCHREIBER                                               197.44  CRT APPT ATTRNY                       

SD BUREAU OF ADMINISTRATION                     101.42  EXTENSION TELEPHONES         

SD DEPARTMENT OF REVENUE                          345.00  ALCOHOL BLOOD TESTS

SD DEPARTMENT OF REVENUE                    104696.38  MV & VITALS          

SD FEDERAL PROPERTY AGENCY                 17900.00  TRUCK TRACTOR                

SD HEALTH DEPARTMENT                                  300.00  EMPLOYEE FLU SHOTS

SD ASSOC OF ASSESSING OFFICES                   140.00  DOE ANNUAL CONFERENCE          

SD ASSN OF COUNTY COMMISSIONER            775.90  2ND QTR CLERP                

SD ASSN OF COUNTY COMMISSIONER              20.00  COUNTY DIRECTORY

SD ASSOC OF COUNTY OFFICIALS                      94.00  ROD M/P FUND

SD ASSOC OF COUNTY OFFICIALS                    525.00  2016 OFFICIALS SPRING WORKSHP            

SD ASS'N OF COUNTY OFFICIALS                        75.00  2016 DEPUTY WORKSHOP         

KARA SEMMLER                                                    839.00  CRT APPT ATTRNY                   

SERVALL UNIFORM/LINEN CO                             63.32  R&B MAINT                    

SERVALL UNIFORM/LINEN CO                           165.67  GOV BLDG SUPPL

STANLEY COUNTY SCHOOL DISTRICT      267835.32  DUE TO SC SCHOOL            

CASSIE STOESER                                                      35.00  ANNUAL LIBRARY MEMBERSHIP    

TITAN MACHINERY                                               398.50  R&B SUPP/REPAIR & MAINT      

VARIDESK LLC                                                      1185.00  OFFICE EQUIPMENT             

WALMART COMMUNITY                                        53.72  EXTENSION-STEM PROGRAMMING   

WW TIRE SERVICE INC                                          413.66  R&B SUPPL/REPAIR&MAINT-P10&L2

WW TIRE SERVICE INC                                          551.26  DOE AUTO REPAIR & MAINT      

XEROX CORPORATION                                          280.64  COPIER LEASE & COPIES        

DARYL ZAHN                                                            600.00  TEMP                         

ZANDER AUTO PARTS                                            471.60  R&B SUPPL                    

ZANDER AUTO PARTS                                              16.02  W&P SUPPL - 4 WHEELER        

 

 

SALARIES BY OFFICE: Commissioners - $3,636.83; Auditor - $3,675.40; Treasurer - $4,387.37; States Attorney - $3,577.71; Custodial - $ 1,946.81; Director of Equalization - $5,036.05; Register of Deeds - $2,683.96; Road & Bridge - $18,403.32; Weed & Pest - $479.85; Community Health/WIC Secretary - $1,894.72; Fairgrounds - $852.46; Extension - $1,151.88; Planning & Zoning - $149.61; Employee Health Insurance - $15,788.82; SD Retirement System, withheld and match - $7,119.44; Electronic Transfer; FICA, Medicare and Withholding Tax - $15,978.71.

                  

AUDITOR AND TREASURER REPORTS. Treasurer Peggy Dougherty presented the Commissioners with the April daily cash bank statement, bank ledger, delinquent real estate list, edited miscellaneous receipts, advance tax payments, advance tax trust, miscellaneous receipts (grants, Register of Deeds receipts, etc.), interest report, real estate mobile home paid, investments, money market transfers, money market, Dakota Prairie, FIT and wheel tax. Auditor Philena Edwards presented the Commissioners with the March Budget Expenditure Report showing each departments’ expenses as of March 31, 2016, and the Outstanding Disbursements by account & budget remaining as of May 10, 2016.

 

CHN: Carmella Bourk presented the Commissioners with the Community Health Nursing Statistics Quarterly Report. This report includes assessments for blood pressure checks, immunizations, vision, hearing, dental, and scoliosis tests. WIC Certifications and caseload issued vouchers, prenatal health reviews, secondary nutrition counseling and Reach Out & Read Books.

 

DIRECTOR OF EQUALIZATION: Motion by Sonny Harrowa, second by Dennis Booth, to approve to add assessed value of $128,015.00 to Record #9769, for tax roll 2016 pay 2017. All voted Aye. Motion Carried.

 

Motion by Craig Heller, second by Sonny Harrowa, to approve Resolution 2016-10, Plat of Well Lot 1. All voted Aye. Motion Carried.

 

RESOLUTION 2016-10

PLAT OF WELL LOT 1, BEING A SUBDIVISION OF LOTS 9 & 10, BLOCK 2, CHANTIER HEIGHTS SUBDIVISION IN THE NORTHWEST ¼, SOUTHWEST ¼ & SOUTHEAST ¼ OF SECTION 22 & IN THE NORTHWEST ¼ & THE NORTHEAST ¼ OF SECTION 27; TOWNSHIP 6 NORTH, RANGE 29 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA.

A RESOLUTION TO APPROVE THE PLAT OF WELL LOT 1, BEING A SUBDIVISION OF LOTS 9 & 10, BLOCK 2, CHANTIER HEIGHTS SUBDIVISION IN THE NORTHWEST ¼, SOUTHWEST ¼ & THE SOUTHEAST ¼ OF SECTION 22 & IN THE NORTHWEST ¼ & THE NORTHEAST ¼ OF SECTION 27; TOWNSHIP 6 NORTH, RANGE 29 EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA.

WHEREAS, the plat of the above described property has been executed according to statue, now therefore

BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said Plat of Well Lot 1, being a subdivision of Lots 9 & 10, Block 2, Chantier Heights Subdivision in the NW4, SW4 & SE4 of Section 22 & in the NW4 & NE4 of Section 27; T6N, R29E, B.H.M., Stanley County, South Dakota.

Dated this 10th day of May, 2016.

                                                                                Board of Stanley County Commissioners

                                                                                Dana Iversen, Chairman

I, Philena Edwards, Auditor of Stanley County, do hereby certify that at an official meeting on May 10, 2016, the County Commissioners did by resolution approve Plat of Well Lot 1, being a subdivision of Lots 9 & 10, Block 2, Chantier Heights Subdivision in the NW4, SW4 & SE4 of Section 22 & in the NW4 & NE4 of Section 27; T6N, R29E, B.H.M., Stanley County, South Dakota.

                                                                                Philena Edwards, Auditor

Motion by Dennis Booth, second by Craig Heller, to approve abatement for Record #7436 in the amount of $58.46, as lost structure in June 2015 storm. All voted Aye. Motion Carried.

Motion by Craig Heller, second by Sonny Harrowa, to approve abatement for Record #9225 in the amount of $149.98, as Record #9225 has been included in Record #9325 and #9703. All voted Aye. Motion Carried.

G&N Construction: G&N continues to receive bills for the elevator project. Due to the fact that the elevator company did not comply with deadlines, G&N submitted payment, minus penalties. The elevator company is also trying to collect from a change order that was denied by G&N and the engineer. Nick Osterkamp would like some assistance from the Commissioners and State’s Attorney, Tom P. Maher, with this matter. After discussion and review of the contract, the Commissioners and Tom P. agreed to assist G&N to resolve this.

Josh Lieberman: A Lien was placed on property owned by Stronghold Building & Supply. Josh feels he was not given a fair notice that this Lien was in place until they received a copy of the filed Lien. He feels he should have received a notice from Register of Deeds stating that a Lien would be filed.

 

It was explained to Mr. Lieberman that it is not the responsibility of the Register of Deeds to send notice of a Lien request. It is the responsibility of the Register of Deeds to verify all the correct and complete paperwork is in order before a Lien is filed.

 

Executive Session – Personnel – SDCL 1-25-2(5): Motion by Sonny Harrowa, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 6:06 P.M. All voted Aye. Motion Carried.

 

Motion by Craig Heller, second by Sonny Harrowa, to reconvene at 6:14 P.M. All voted Aye. Motion Carried.

 

Motion by Craig Heller, second by Dennis Booth, to have Tom P. Maher write a Memorandum of Understanding for the county’s GIS Project to City of Fort Pierre and Central South Dakota Enhancement District. All voted Aye. Motion Carried.

 

Extension/4-H: Motion by Sonny Harrowa, second by Craig Heller, to approve the hiring of Melissa Campbell as Summer 4-H Assistant, starting May 31, 2016, at $10.25 per hour, not to exceed 440 hours. All voted Aye. Motion Carried.

 

Fairgrounds: Aaron Brewer spoke to the Commissioners about improvements he would like to see at the fairgrounds. Updating the front of the grandstands, including a sidewalk along the building when the parking lot is fixed this fall, planting purple and white flowering trees in the boulevard along Casey Tibbs Street. Would like to remove the chain link fence and replace it with a privacy fence. The camping area needs to be realigned, update electrical for more spaces and concrete padding around the shower/bathroom. Aaron would like to have a sign made of Casey Tibbs and place it on the roof of the grandstands facing the street. As for the outer barns, Aaron would like to get yearly sponsors to help pay for updating those barns. The sponsor would have a big advertisement sign on that barn for the year. And the drainage needs work.

 

Craig Heller has been in contact with the beach comber. The arenas need to be dry at least 6” down for this process to work. Would like to have the arenas worked before the Match of Champions Bronc Ride on June 4, 2016.

 

HIGHWAY DEPARTMENT: Lee Smith presented Commissioners with a report of all the work performed by the highway department for the month April 2016. Lee would like to get a walk-n-roll/ripper to put on Pat’s blade, it would pack down the roads better.

 

Motion by Dennis Booth, second by Craig Heller, to purchase a Walk-n-Roll/ripper for the John Deere blade. All voted Aye. Motion Carried.

 

The fuel tanks at the shop need to be cleaned and inspected. Lee received a quote to clean and inspect 2 vertical tanks, on same quote it stated prices for new tanks if our tanks need to be replaced. Commissioners would like to get another quote before making any decisions.

 

Golden West Telecommunications submitted a permit request to upgrade the Midland Exchange from copper to fiber. They will use a static cable plow train with pack cat and directional bore machine with back hoe to install in county road right-of-ways. The highway ROW will be properly restored, and the necessary safety precautions will be taken during construction work. Telecommunications facilities will be moved or rearranged if required in the future at no expense to the county.

This installation will comply with the National Safety Code. A marker sign will be installed where appropriate. Construction for the project was set to begin April 4, 2016, to be complete by September 29, 2016.

 

Cedar Hill Road needs another culvert, each time it rains, more of the road slides away.

 

The Notice for Bid for Gravel Crushing will close at 12:00 P.M.  May 17, 2016.

 

Cody Hostler has stepped down from Weed & Pest Board. Motion by Craig Heller, second by Sonny Harrowa, to approve Tony Nickolas as new Weed & Pest Board Member. All voted Aye. Motion Carried.

 

Motion by Sonny Harrowa, second by Craig Heller, to go into Executive Session – Personnel – SDCL 1-25-2(1) at 7:21 P.M. All voted Aye. Motion Carried. Auditor Philena Edwards stepped out.

 

Motion by Sonny Harrowa, second by Craig Heller, to reconvene at 7:35 P.M. All voted Aye. Motion Carried.

 

Motion by Craig Heller, second by Sonny Harrowa, to offer highway truck driver/equipment operator position to Justin Jones. All voted Aye. Motion Carried.

 

Courthouse Parking Lot: The front and back parking lots need to be fixed. Before the back lot is fixed the drainage from the roof of the courthouse needs to be addressed. The Auditor will work on Notice for Bid for concrete parking lot.

 

Reclamation Preparation for Mni Wiconi Rural Water System: The Bureau of Reclamation has proposed to fund the Operation, Maintenance and Replacement (OM&R) of Mni Wiconi Rural Water System facilities segments through funding agreements with Oglala Sioux Tribe, Rosebud Sioux Tribe and Lower Brule Sioux Tribe. Both the Mni Wiconi Project Act of 1988 and the 2012 Amendments Act, which authorized OM&R between the Tribes and Reclamation, included the requirement of compliance with the National Environmental Policy Act. Construction of the System has been completed and would now transition to the OM&R phase.

 

OM&R are requesting input about the proposed action and information or concerns you may have regarding potential project effects. If no significant issues are identified during scoping or review of the supplemental environmental assessment, Reclamation would issue a Finding of No Significant Impact. Conversely, if any significant issues are identified, Reclamation would consider whether to proceed with the preparation of an environmental impact statement.

 

The Commissioners did not have any concerns.

 

Liquor License Renewal: Motion by Craig Heller, second by Sonny Harrowa, to approve 2016-2017 Alcoholic Beverage License for Chantier Creek Resort. All voted Aye. Motion Carried.

 

Motion by Craig Heller, second by Dennis Booth, to approve 2016-2017 Alcoholic Beverage License for Oahe Tailrace LLC, Oahe Marina & Resort. All voted Aye. Motion Carried.

 

Upcoming Workshops: SDACO Spring Workshop for elected officials is in May. State’s Attorney Conference is in May. Annual SDAAO Conference for Director of Equalization is in May. SDACO Deputy Workshop is in June.

Motion by Dennis Booth, second by Craig Heller, to approve travel for county officials and staff to attend their respected workshops and conventions. All voted Aye. Motion Carried.

 

Discussion: Dennis Booth attended a meeting, Pierre Fire & Rescue will be revising their contract. The Commissioners will review it before approving it for Stanley County. Dennis also stated that the Chamber is not going to renew their liquor license so if another entity is interested in applying for the license, they need to contact the City of Fort Pierre.

 

Adjournment: Motion by Dennis Booth, second by Craig Heller, to adjourn at 8:01 P.M. All voted Aye. Motion Carried.

 

 

ATTEST:                                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

                (SEAL)

Philena Edwards, Auditor                                                  Dana Iversen, Chairman


Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
South Dakota Website Design and Development