July 5, 2011

***THESE MINUTES HAVE NOT BEEN APPROVED BY THE COMMISSION***

July 5, 2011

The regular meeting of the Stanley County Commissioners was called to order at 8:05 a.m. by Chairman Jacobson with Commissioners Booth, Iversen, Scott and Davenport present.  Director of Equalization Don Wiedemer, Highway Superintendent Leo Sullivan, States Attorney Tom Maher, Auditor Kris Kroll and Heather Mangan with the Capital Journal were also present.                                                             

AGENDA:  Motion by Booth, seconded by Scott to approve the agenda.  All voted aye.  Motion carried.
 
MINUTES:  Motion by Iversen, seconded by Davenport to approve the amended minutes of the June 24, 2011 special meeting to state SE1/4SE1/4 instead of NE1/4SE1/4.  All voted aye.  Motion carried.                                       
 
HIGHWAY DEPT:  Sullivan reported on roads that were washed out.  Motion by Scott, seconded by Iversen to allow Sullivan to purchase a precast concrete box culvert for War Creek Road.  Titan Machinery was low bidder on the front end loader.  Sullivan said that they can’t haul the current loader and have to road it.  Scott suggested they buy a trailer that will haul the current loader.  Motion by Booth, seconded by Davenport to purchase the loader on the 4 year financing plan.  Scott voted no, Booth, Davenport, Iversen and Jacobson voted yes.  Motion carried.  2012 salary budget was calculated with a 3% raise.                                                                                                                                                     
 
EMERGENCY MANAGEMENT:  Fines will meet with the State to discuss debris cleanup.  He met with FEMA and took them to individual homes to inspect the damage.  There are Mold & Mildew brochures and Repairing Your Flooded Home booklets available at the city offices.                                                          
 
4 CORNERS FIRE DEPT LEASE:  Don Garrity, Duane Prince, Lura Kirkpatrick and Crystal Neuharth were present.  Prince said that he would like to see a temporary curtain or wall up vs. a permanent wall as the building is used by various committees and has been full several times.  Prince will get pricing for a future meeting.  Booth agreed that he thinks the temporary wall would work best and benefit everyone.  Kirkpatrick asked if there is any way to replace the current heating system.  Jacobson said that they would have to consult a professional to get costs.  Garrity will get pricing on a heating system and bring the information back to the Comm.  The FD will develop a lease agreement and consult with the States Attorney and present the lease at a future meeting.                                                                                     
 
NESDCAP:  Larry Wattier was present.  Wattier presented the Comm. with the 2010 statistics as listed in the Auditor’s Office.                                                                                                                                                  
 
FISCHER ROUNDS – HEALTH INSURANCE:  Motion by Booth, seconded by Scott to renew the health insurance plan through Fischer Rounds for 2011/2012.                                                                                           
 
VETERAN’S MEMORIAL:  Nancy Gordon and Scott Mutschler were present.  They can set the memorial on a slab to reduce costs until the funding can be established to complete the project as it was originally planned.  Motion by Booth, seconded by Scott to approve Morris to install the memorial according to the revised plan which should cost less than $20,000.  All voted aye.  Motion carried.                                   
 
RODEO:  Tom Reeves was present.  Reeves is asking to secure a contract at the Fairgrounds for the 4th of July rodeo event for the next 5 years.  Motion by Scott, seconded by Iversen to approve Reeves to work with Comm. Booth and States Attorney Maher to develop a 5 year contract for the 4th of July rodeo event at the Fairgrounds .  All voted aye.  Motion carried.                                                                         
 
EXECUTIVE SESSION:  Motion by Scott, seconded by Iversen to go into Executive Session for poor relief at 11:04 a.m.  Out at 11:15 a.m.                                                                                                                               
 
BUDGET – STATE’S ATTORNEY:  Maher calculated a 3% increase in the salary budget.                   
 
TREASURER’S REPORT - BUDGET:  Linda Stroup presented the Comm. with the Treasurer’s Report.    Stroup calculated a 4% increase in the salary budget.                                                                                        
 
LUNCH:  Meeting adjourned at 12:16 p.m. for lunch.  Meeting back to order at 1:24 p.m. with Comm. Scott, Iversen, Booth and Jacobson present.  Davenport was absent.                                                      
 
AUDITOR’S REPORT:  Kroll presented the Comm. with the Adjusting Entries List, Fund Cash Balance Report, Budget Expenditure and Monitoring Compliance Report.  Kroll calculated a 3% increase in the salary budget.                                                                                                                                                             
 
BUDGET – GOVERNMENT BUILDING:  Rick Sass calculated a 24% increase in the salary budget.                 
 
KARR TUCKPOINTING LETTER:  Wiedemer stated that KARR Tuckpointing said that we have a few areas that should be fixed. He has not received a quote.                                                                                           
 
BUDGET- REG. OF DEEDS:  Bev Stoeser calculated a 3% increase in the salary budget.                          
 
EXECUTIVE SESSION:  Motion by Booth, seconded by Scott to go into Executive Session at 2:40 p.m. for personnel.  All voted aye.  Motion carried.  Out at 3:36 p.m.                                                                          
 
BUDGET – DIR. OF EQUAL./PLANNING & ZONING:  Wiedemer calculated a 2% increase in the Dir. of Equalization salary budget to allow for the assistant to receive a $.50/hour raise due to field appraising.  Reduced the misc. category in Planning & Zoning budget.                                                                         
 
CORELOGIC REQUEST:  Motion by Scott, seconded by Iversen to allow anyone interested in public records in the Dir. of Equal. Office to come into the office to get copies at the local office.  All voted aye.  Motion carried.                                                                                                                                                          
 
ANNUAL ASSESSOR’S SCHOOL:  Motion by Booth, seconded by Iversen to allow the Dir. of Equal. Office to attend the school. All voted aye.  Motion carried.                                                                                               
 
DOE CERTIFICATION:  Motion by Scott, seconded by Booth to allow Wiedemer to take the VanEd 7 hour course online.  All voted aye.  Motion carried.                                                                                              
 
PERSONNEL POLICY AMENDMENT:  Motion by Iversen, seconded by Scott to approve the amendment to the Personnel Policy 16.5.  All voted aye.  Motion carried.                                                                           
 
CLAIMS:  Motion by Booth, seconded by Scott to approve the claims.  All voted aye.  Motion carried.        

MARCOS A  AGUILAR                                                         5321.80  COURT APPT ATTY              

ALLTEL                                                                                    10.32  UTILITIES                    

AMERICAN MEDICAL RESPONSE                                        1143.35  MAY SUBSIDY 2011             

AT&T MOBILITY                                                                      38.30  UTILITIES                    

AVERA QUEEN OF PEACE -                                                   71.90  SERVICES & FEES              

BLACK HILLS CHEMICAL &                                                    94.55  SUPPLIES                     

Butler Machinery Co.                                                            557.96  SUPPLIES                      

CAPITAL AREA COUNSELING                                              232.00  QMHP EVAL                    

CAPITAL AREA REFUSE LLC                                                 58.00  TRASH BILLING

CAPITAL JOURNAL                                                                58.00   ADVERTISEMENT    

COLE PAPERS INC.                                                              185.08  SUPPLIES                      

COMMUNITY YOUTH INVOLVED                                       1666.67  JULY SUPPORT                 

Central Culvert Supply                                                         435.50  SUPPLIES                     

Chandler's Glass & Recycl                                                  170.00  REPAIRS/MAINT.               

Communications Center                                                     3842.00  SUPPLIES                     

DAKOTA BUSINESS CENTER                                                13.09  SUPPLIES                     

DIAMOND MOWERS, INC.                                                    422.00  SUPPLIES                     

PEGGY DOUGHERTY                                                            14.34  SUPPLIES                     

DUFFY LAW OFFICE                                                           516.60  COURT APPT ATTY              

EDDIES TRUCK SALES                                                      4346.27  SUPPLIES                     

FLEET SERVICES                                                            17525.42  SUPPLIES                     

BETH ETTA FLOM                                                                28.00  LIBRARY CARD                 

FORT PIERRE FIRE DEPT                                                14425.00  3RD QUARTER PAYMENT          

FORT PIERRE CITY                                                           1753.55  UTILITIES                    

FORT PIERRE CITY                                                             273.83  FAIRGROUNDS                  

FOUR CORNERS FIRE DEP                                               4500.00  3RD QUARTER PAYMENT          

GOLDEN WEST TELE                                                         334.04  911 SERVICE                  

GRIMM'S PUMP & IND                                                       2586.06  EQUIPMENT                    

GROSSENBURG IMPLEMENT                                             556.99  SUPPLIES                     

HUGHES COUNTY AUDITOR                                           5520.00  MAY JAIL BILLING             

INLAND TRUCK PARTS CO.                                                  5.33  SUPPLIES                      

WHITNEY JANDREAU                                                       160.60  SUBPOENA                     

KNECHTS                                                                            63.57  SUPPLIES                     

LACAL EQUIPMENT INC                                                  2463.42  SUPPLIES                     

LOCATORS & SUPPLIES,                                                  530.90  SUPPLIES                     

JACK MAGEE                                                                    594.50  COURT APPT ATTY              

THOMAS P MAHER                                                         2177.55  PROFESSIONAL SERVICES        

MICROFILM IMAGING SYS                                                375.00  MONTHLY RENT                 

MIDCONTINENT COMM                                                      206.70  UTILITIES                    

MN WIRELESS, LLC                                                            69.00  UTILITIES                    

Morris, Inc                                                                          32.50  REPAIRS/MAINT.               

OASIS INN                                                                        155.90  BETH DUTT - CONVENTION       

PETERSEN MOTORS INC                                                    13.00  SUPPLIES                     

PIERRE CITY                                                                     110.00  MEDICAL DIRECTOR AGREEMENT   

QWEST COMMUNICATIONS                                             272.15  FOUR CORNERS REPEATER        

OLINGER,LOVALD & MCC                                               415.66  LTS                          

RUNNINGS                                                                     1333.58  EQUIPMENT                    

RUNNINGS SUPPLY INC                                                  540.20  SUPPLIES                      

SD BUREAU OF ADMIN                                                    11.00  UTILITIES                    

SD DEPARTMENT OF REV                                           1772.00  BLOOD TESTS                  

SD ASSN OF COUNTY COMMISS                                1335.75  QUARTERLY ASSESSMENT         

SERVALL UNIFORM & LINEN                                           35.68  REPAIRS/MAINT.               

SHARPE RENTALS                                                          50.00  SPREAD GRAVEL                

SMALL ENGINE HOUSE                                                   45.98  DIAGNOSE & CLEAN EXHAUST     

SMITH'S FIRE EXTING                                                    105.47  ANNUAL INSPECTION            

STANLEY COUNTY TREAS                                            84.07  POSTAGE                      

STANLEY COUNTY LAW                                         44984.00  3RD QUARTER PAYMENT          

BEVERLY STOESER                                                        6.76  POSTAGE                      

Sutley's Town & Ranch                                                   7.97  SUPPLIES

TITAN MACHINERY                                                  22150.00  BATWING MOWERS 
  TITAN ACCESS ACCOUNT                                            8.60  SUPPLIES                     

ULTRA INC                                                              11495.00  SERVER UPGRADE                

US POSTAL SERVICE                                                 120.00  PO BOX FEE - YEAR            

US Postal Service                                                         44.00  SUPPLIES                     

JON VANDER MATEN                                                   45.00  BLOOD TESTS                  

WALMART COMMUNITY                                             111.32  FLOOD SUPPLIES               

ZANDER AUTO PARTS                                                 25.83  PARTS                        

Zander Auto Parts                                                        84.22  SUPPLIES       
              

SALARIES BY OFFICE:   Commissioners,  $2882.12  Auditor,  $6453.37;   Treasurer, $5923.28;  States Attorney, $6825.95;   Custodian,  $3035.35;  Director of Equalization,  $6833.88;  Register of Deeds,  $3485.23;  Road and Bridge,  $50154.61; Community Health Secretary,  $2632.56;  WIC Secretary,  $333.71;  Wellmark Blue Cross/Blue Shield, employee insurance,  $12754.95;  SD Retirement System, withheld and match,  $7163.16;  SD Supplemental Retirement, employee contribution,  $40.00;  Electronic Transfer, FICA, Medicare and Withholding Tax, $15295.08                                                                                                                     
AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                               
 June, 2011             
Cash on hand  $1048.36
Checks, less than 3 days        $11992.00                                                                                                                                                                            
Petty Cash               $200.00                                                                                                                                                
First National Bank         $63194.03                                                                                 
MKKT. ACCT. – First National Bank           $2625515.89                     
MKKT. ACCT. – American State Bank      $65982.74                           
SD FIT        $6006.13                             
Long/Short         $19.44                                                                                                                 
Total    $2774042.76                                                                                                                                                                  
REGISTER OF DEEDS:                                                           
 Regular fees, June  2011            $1808.82
Transfer fees, June  2011           $413.50                                                                                                             
SPECIAL BUDGET MEETING:  Special budget meeting will be held July 21, 2011 at 7:00 p.m.                        
PILT DISTRIBUTION:  Motion by Scott, seconded by Booth to distribute the PILT monies accordingly:  County: 39.02%, School 50%, Fire 2.54%, R&B 6.73%, CourtHouse 1.71%.   All voted aye.   Motion carried.                                                                                                                                                                   
EXECUTIVE SESSION:  Motion by Booth, seconded by Scott to go into Executive Session at 4:39 p.m.  All voted aye. Motion carried.  Out at 4:59 p.m.                                                                                        
ADJOURNMENT:  The meeting adjourned at 4:59 p.m.
ATTEST:                                                                       BOARD OF STANLEY COUNTY COMMISSIONERS
Kristi Kroll, Auditor                                                D.D. Jacobson, Chairman
Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
South Dakota Website Design and Development