July 2, 2012

STANLEY COUNTY COMMISSION
MINUTES
JULY 2, 2012

The regular meeting of the Stanley County Commissioners was called to order at 8:03 a.m. (CDT) by Chairman Dennis Booth, with Commissioners Marsha Davenport, Dana Iversen, D. D. Jacobson and Brian Scott present.  Emergency Management Director Rob Fines, State’s Attorney Tom P. Maher, Treasurer Sonny Harrowa, Highway Superintendent Leo Sullivan, Director of Equalization Beth Dutt, Register of Deeds Bev Stoeser, Auditor Karen Sharp, Brian Stewart, Todd Schuetzle, Mark Rowen, Bob Voeltz, John McGinnis, Carmella Bourk, Bonnie Nickels, Bob Clark, Lonnie McKittrick, Don Garrity, Dodie Garrity, Lura Kirkpatrick, Crystal Neuharth, Vance Bruce, Dwayne Prince, and Jim Zahradnicek.

AGENDA:  Motion by Iversen, second by Scott, to approve the agenda.  All voted Aye.  Motion carried.

MINUTES:  Motion by Iversen, second by Davenport, to approve the Minutes of June 11, 2012.  All voted Aye.  Motion carried.

TREASURER:  Motion by Davenport, second by Iversen, to accept the Treasurer’s report.  All voted Aye.  Motion carried.  Treasurer Sonny Harrowa presented proposed budget.

AUDITOR:  Motion by Iversen, second by Davenport, to accept the Auditor’s report.  All voted Aye.  Motion carried.  Auditor Karen Sharp presented proposed budget.

CLAIMS:  Motion by Jacobson, second by Davenport, to approve the claims as presented.  All voted Aye.  Motion carried.

AL'S METAL WORK, INC.                                                   220.73  PARTS FOR PACKER              AMERICAN MEDICAL RESPONSE INC.                         1,364.02  APRIL SUBSIDY 2012           
AT&T MOBILITY                                                                  96.28  CELL PHONE                   
AVERA QUEEN OF PEACE HEALTH                                 273.70  DRUG TESTING                  BACKROADS ENTERPRISES                                              533.96  SHOP TOWELS                  
BROWN & SAENGER                                                           363.01  2012 PRECINCT SUPPLIES        BUREAU OF PERSONNEL                                                     84.00  APRIL 2012 TRAINING           BUTLER MACHINERY CO                                                      6.24  FILTER G7A                    
SHARON CALDWELL                                                           172.81  ELECTION BOARD                CAPITAL AREA REFUSE LLC                                                79.00  TRASH BILLING                
CAPITAL JOURNAL                                                              219.94  ADVERTISING                  
CAPITAL JOURNAL                                                              264.95  ADVERTISING                   CARQUEST AUTO PARTS                                                    394.10  PARTS FOR PACKER              CENTRAL CULVERT SUPPLY                                           1,897.40  PIPE FOR BENTLEY RD         
CENTURYLINK                                                                     321.69  4 CORNERS REPEATER/UTILITIES  CHEMSEARCH                                                                        25.18  SUPPLIES                     
CLINICAL LABORATORY OF THE BH                             1,957.00  AUTOPSY FOR AA               
DARYL COLE                                                                        157.90  TROUBLE SHOOTER               COMMTECH                                                                          109.14  REPLACE HANDSET               COMMTECH                                                                           70.00  PHONE ASSISTANCE              COMMUNICATIONS CENTER,INC                                      157.87  INSTALL RADIO NEW BLADE       COMMUNITY YOUTH INVOLVED CTR.                          1,666.66  JUNE SUPPORT                 
COWBOY COUNTRY STORES PIERRE                                 90.38  SUPPLIES                     
COWBOY COUNTRY STORES PIERRE                                 45.00  SUPPLIES                     
DAKOTA BUSINESS CENTER                                                85.98  SUPPLIES                     
DAKOTA LAMINATING                                                        101.43  LAMINATING ELECTION MAPS      PATRICIA A DONELAN                                                        183.28  ELECTION BOARD               
DS SOLUTIONS INC                                                               300.00  TEST DECK                    
DUFFY LAW OFFICE                                                              549.40  COURT APPT ATTY              
BETH DUTT                                                                              75.00  SDAAO CONFERENCE              EDDIE'S TRUCK SALES                                                         800.42  PARTS & REPAIRS              
SALLY EHLERS                                                                      153.63  ELECTION BOARD                ELECTION SYSTEMS & SOFTWARE                                    482.27  ELECTION BALLOTS              FACTOR 360                                                                            350.00  ANNUAL WEB SITE HOSTING       WADE FISCHER                                                                   3,050.72  KH - CB - TLT                
FLEET SERVICES                                                               19,674.85  DYED FUEL & GAS              
FORT PIERRE FIRE DEPT                                                   7,500.00  2012 NEW TRUCK EQUIPMENT      FORT PIERRE CITY                                                             1,362.64  COPIER LEASE/UTILITIES        LARRY GIDDINGS                                                                 137.40  ELECTION BOARD                
GOLDEN WEST TELECOMMUNICATIONS                          334.04  911 SERVICE                  
CARRIE J GONSOR                                                              1,489.49  CRT APPT ATTY - LW            GROSSENBURG IMPLEMENT OF PIERR                              255.15  PARTS & SUPPLIES              
DARLENE HARRIS                                                                 132.85  ELECTION BOARD                HOGEN'S HARDWARE HANK                                                 21.90  SUPPLIES                     
HOLIDAY INN CITY CENTRE SF                                           231.00  DOE CONVENTION                HUGHES COUNTY AUDITOR                                            14,140.00  ADVERTISING/JAIL BILL         HUGHES COUNTY AUDITOR                                            13,440.00  MAY JAIL BILLING 2012         INLAND TRUCK PARTS                                                      5,284.89  CLUTCH  -- TRUCK REPAIR
BELLE JACOBSEN                                                                  118.30  ELECTION BOARD               
MARY JORGENSON                                                               128.30  ELECTION BOARD                LAVONNE KELLY                                                                  141.95  ELECTION BOARD               
LURA KIRKPATRICK                                                             217.65  ELECTION BOARD/SUPT.
KLEINS OFFICE PLUS                                                                8.35  OFFICE SUPPLIES              
KLEINS OFFICE PLUS                                                              176.98  SUPPLIES                     
LARRY'S PLUMBING LLC                                                     1,254.53  STANLEY CNTY FAIRGRNDS      LAWSON PRODUCTS INC                                                         83.93  SAFETY GLASSES - SHOP         LOCATORS & SUPPLIES INC                                                  151.96  SHOP PARTS                   
THOMAS P MAHER                                                               2,773.06  PROFESSIONAL SERVICES         MARC                                                                                         202.05  WEED KILLER                   AUDREY MATHEWS                                                                174.29  ELECTION BOARD                GAYLE MERSCHEIM                                                                131.95  ELECTION BOARD                MICRO-FIX COMPUTERS                                                         140.00  SERVICE CALL                  MICROFILM IMAGING SYSTEMS INC                                    375.00  EQUIP MONTHLY RENT            MIDCONTINENT COMMUNICATION                                     217.30  UTILITIES                     
NANCY JO MIKKELSEN                                                          128.30  ELECTION BOARD SUPT.
MN WIRELESS LLC                                                                  138.00  INTERNET                     
MONICK PIPE & SUPPLY, INC                                                 58.05  SUPPLIES                     
MONTANA-DAKOTA UTILITIES CO                                       14.50  UTILITIES                    
NOBLE INK & TONER                                                               25.98  HP INK FOR PRINTER           
LORI NORMAN                                                                         160.45  ELECTION BOARD                DARLIS D PERRY                                                                     225.00  BLOOD TESTS                   PETERSEN MOTORS INC                                                           25.70  SUPPLIES                     
PIERRE CITY                                                                             110.00  MEDICAL DIRECTOR AGRMNT    PRYNTCOMM                                                                            102.75  STAMPS                       
QUILL CORPORATION                                                             593.69  SUPPLIES                     
QUILL CORPORATION                                                               25.49  SUPPLIES                     
REEDE'S LAWN & SNOW                                                           80.00  SNOW REMOVAL                  OLINGER,LOVALD & MCCAHREN PC                                 2,106.74  TRB-JR-LM/V-JZ-CS             ROBINS WATER CONDITIONING INC                                      51.00  YEARLY SERVICE CALL           MARK ROWEN                                                                          403.64  SHELVING - MENARDS            RUNNINGS SUPPLY INC                                                        1,051.31  PARTS & SUPPLIES              RUNNINGS SUPPLY INC                                                            41.98  SUPPLIES                     
NICOLE SCHWINLER                                                                 20.48  ELECTION BOARD - TABULTR    SD BUREAU OF ADMINISTRATION                                         17.35  UTILITIES                    
SD BUREAU OF ADMINISTRATION                                         18.03  MAY BILLING                  
SD DEPARTMENT OF REVENUE                                            157.00  BLOOD TESTS                  
SD HIGHWAY SUPERINTENDENT ASSN                                30.00  REGISTRATION FEE SUMMER    SD PUBLIC ASSURANCE ALLIANCE                                     136.00  2012 JD MOTOR GRADER          SERVALL UNIFORM/LINEN CO                                                30.42  CLEAN RUNNERS                 SERVALL UNIFORM/LINEN CO                                                 85.00  SUPPLIES                     
SHANE'S PHARMACY                                                                 66.25  MEDICATION/JAIL               SHANE'S PHARMACY                                                                   6.09  MEDICAL CARE - JAIL           SIOUX NATION OF FT PIERRE                                                    18.75  SUPPLIES                     
SMALL ENGINE HOUSE                                                             371.44  MOWER REPAIRS                 BEVERLY STOESER                                                                     18.20  ELECTION - RESOLUTN BRD     SUTLEYS TOWN & RANCH MARKET                                         7.18  SUPPLIES                     
SUTLEYS TOWN & RANCH MARKET                                         4.50  SUPPLIES                     
PEGGY A TIBBS                                                                          189.16  ELECTION BOARD                ULTRA INC                                                                               5,829.50  SOFTWARE UPGRADE              US POSTAL SERVICE                                                                 172.00  ANNUAL BOX FEE                DELRUE USEFUL HEART                                                            20.00  SUBPOENA                     
VAN DIEST SUPPLY COMPANY                                            5,494.80  SUPPLIES                     
JANET WALDRON                                                                      175.88  ELECTION BOARD                WALMART COMMUNITY                                                            13.50  SUPPLIES                     
LETA WISE SPIRIT                                                                        20.00  SUBPOENA                     
WW TIRE SERVICE INC                                                           2,549.75  TIRE SERVICE & NEW TIRES      WW TIRE SERVICE INC                                                              517.00  ROAD RIDER ST 10PLY TL        XEROX CORPORATION                                                              187.91  COPIER LEASE/COPIES           XEROX CORPORATION                                                              153.95  COPIER LEASE/COPIES           ZANDER AUTO PARTS                                                               113.79  PARTS - SUPPLIES              ZANDER AUTO PARTS                                                               145.32  WEED/PEST SUPPLIES

SALARIES BY OFFICE: Commissioners, $3,975.90; Auditor, $6,780.28; Treasurer, $5,822.62; States Attorney, $7,034.65; Custodian, $3,141.62; Director of Equalization, $3,163.46; Register of Deeds, $3,591.52;Road and Bridge, $36,582.892,726.89; Community Health Secretary, $2,726.89; WIC Secretary, $345.65; Wellmark Blue Cross/Blue Shield, employee insurance, $12,884.12; SD Retirement System, withheld and match, $5873.14; SD Supplemental Retirement, employee contribution, $1,770.00;  Electronic Transfer, FICA, Medicare and Withholding Tax, $11,860.82.

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                             

June,  2012                                                                                                                                                                    Cash on hand  $1,134.70

Bad Checks  $165.25

Checks, less than 3 days    $9,656.41                                                                                                                          
Petty Cash  $200.00                                                                                                                        

First National Bank  $32,742.26                                                           

MKKT. ACCT. – First National Bank  $3,040,445.71                                                                                            

MKKT. ACCT. – American State Bank  $66,509.25                                                                       

SD FIT  $6,008.24                                                                                                

Long/Short $0.05

Total  $3,156,861.87                                                                                

REGISTER OF DEEDS:                                                                                                                         

Regular fees, June, 2012  $1,427.60                                                                                                                        

Transfer fees, June, 2012  $ 2,341.00                 

HIGHWAY DEPARTMENT:  Superintendent Sullivan presented proposed budget and gave highway department report.

STATE’S ATTORNEY:  State’s Attorney, Tom P. Maher, presented proposed budget.  Commissioners asked Maher to send the Fairgrounds Agreement to the Department of Game Fish and Parks and to bring back its response.

DRAINAGE—FORNEY:  Discussion was had regarding Jim Forney’s drainage issue.  Motion by Scott, second by Jacobson, that drainage is within the city limits, so concerns should be deferred to the City Public Works Director.  All voted Aye.  Motion carried.

EMERGENCY MANAGEMENT:    Fines will contact Jim of Security Lock regarding status of locks and cameras and will look into drought disaster declaration.  Motion by Jacobson, second by Davenport, to appoint Rob Fines to Homeland Security Committee.  All voted Aye.  Motion carried.

FSA:  Brian Stewart of the local FSA office discussed the drought situation and asked the Commissioners to consider passing a Drought Resolution, which would help enable the FSA to seek funding for emergency haying and grazing.

Motion by Jacobson, second by Scott, to declare a drought disaster and adopt Drought Resolution #2012 – 06.   All voted Aye.  Motion carried.

Resolution # 2012 -- 06

Drought

WHEREAS,  Stanley County continues to suffer from a natural disaster in the form of severe agricultural drought conditions, including extremely inadequate winter snowfall, meager spring rains, desolating winds accompanied with high temperatures and late frosts which have severely impacted all drought conditions, the Board of County Commissioners resolve that said drought conditions constitute a natural disaster of such severity and magnitude that an effective response is beyond the capabilities of this County, or even the State of South Dakota, and that Federal assistance is necessary, and there is no emergency plan available to alleviate the damage and economic chaos resulting from these conditions; and

WHEREAS, Stanley County does not have the financial resources to respond to this disaster; and

WHEREAS, the Board of County Commissioners of Stanley County is aware sparse pastures and lack of forage crops for the feeding of livestock is necessitating the reduction/disposal of livestock herds; and

WHEREAS, the Board of County Commissioners of Stanley County is aware that fall and spring planted small grains are already dying; and

WHEREAS, the Board of County Commissioners of  Stanley County realizes that an emergency has resulted from a lack of water in the agriculture community and the quality of water in stock ponds due to extreme low runoff, which could result in a high selenium concentration and livestock mortality,

WHEREAS, the Board of County Commissioners of Stanley County is aware that in addition to these conditions, the continuing drought conditions introduce a new element of synergism compounding the magnitude of devastation to our agricultural infrastructure,

NOW  THEREFORE  BE  IT  RESOLVED, the Board of County Commissioners of  Stanley  County, South Dakota, declares a natural disaster drought emergency; and it is

FURTHER RESOLVED, we, the Board of Commissioners of  Stanley  County respectfully petition the Governor of the State of South Dakota and the President of the United States to provide with all dispatch and remedies any state and /or federal assistance available for this type of emergency.

Commissioner ­D.D. Jacobson moved to adopt said resolution and Commissioner Brian Scott seconded the motion.  All voted aye: 

Motion passed and Resolution # 2012 -- 06 adopted this 2nd day of July, 2012.

ATTEST:                                                                BOARD OF STANLEY COUNTY COMMISSION

Karen K. Sharp, Auditor                                                     Dennis Booth, Chairman

PLAT:  Motion by Jacobson, second by Scott, to approve the Plat of L – Bush Tract 1 as platted and adopt Resolution # 2012—07.  All voted Aye. Motion carried.

RESOLUTION # 2012 – 07

PLAT OF L – BUSH TRACT 1

A RESOLUTION APPROVING THE PLAT OF L – BUSH TRACT 1, A SUBDIVISION OF THE S1/2NW1/4, THE SW1/4 & THE SE1/4 OF SEC. 22; AND A PORTION OF SMITH TRACT 1 IN THE E1/2 OF SEC. 21; ALL IN TOWNSHIP 4 NORTH, RANGE 33,  EAST OF THE BLACK HILLS MERIDIAN, STANLEY COUNTY, SOUTH DAKOTA.

WHEREAS, the plat of the above described property has been executed according to statue, now therefore

BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of L – Bush Tract 1.

Dated this 2nd day of July, 2012.

ATTEST:                                                                 BOARD OF STANLEY COUNTY COMMISSION

Karen K. Sharp, Auditor                                                     Dennis Booth, Chairman

EXTENSION OFFICE:  Mark Rowen reviewed the extension office budget and discussed concerns expressed by 4-H personnel regarding fairgrounds improvements.  Commissioners will see what can be done.

REGISTER OF DEEDS:  Register of Deeds Bev Stoeser presented proposed budget.

DIRECTOR OF EQUALIZATION:  Director of Equalization presented proposed budget and discussed the request for three positions due to the reappraisal of the county.  Commissioners expressed desire to possibly cut back on field appraiser position.

DAV:  Bob Voeltz and John McGinnis requested assistance for the operation of the DAV van which transports area veterans to VA clinics and hospitals.

COUNTY NURSE/WIC:  Carmella Bourk and Bonnie Nickels presented proposed budget, which is basically the same, except for some additional WIC travel required by the State.

Motion by Jacobson, second by Iversen, to recess for lunch.  All voted Aye.  Motion carried.  Reconvened at 1:00 p.m. (CDT).

HEALTH INSURANCE:  Bob Clark of Bob Clark Insurance and Lonnie McKittrick of Fischer, Rounds & Associates presented various health insurance proposals for county employees.

4-CORNERS FIRE DEPARTMENT:  Members of the 4-Corners Fire Department presented a proposed budget, which included an increase of $2,000.

OAHE DISTRICT MEETING:  Commissioners were reminded of the Oahe District Meeting July 10, 2012, which Stanley County is hosting.

DOT/STIP:  Booth will attend the five-year statewide improvement plan meeting on July 23, 2012.

LOCKS:  Jim Zahradnicek of Security Lock advised that he estimated $1,200 total installation for one of the two doors on the south side of the courthouse.

CREDIT CARD:  Auditor and Treasurer were asked to compile information for the use of the county accepting payments by credit and or debit cards.

ADJOURN:  Motion by Jacobson, second by Iversen, to adjourn at 3:30 p.m. (CDT).  All voted Aye.  Meeting adjourned.  Next meeting scheduled for July 19, 2012, at 6:30 p.m. (CDT).

ATTEST:                                                               BOARD OF STANLEY COUNTY COMMISSIONERS

Karen K. Sharp, Auditor                                                     Dennis Booth, Chairman
                                                   

Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
South Dakota Website Design and Development