January 6, 2015

STANLEY COUNTY COMMISSION

MINUTES

January 6, 2015

 

The regular meeting of the Stanley County Commission was called to order at 5:05 p.m. (CDT) by Chairman Brian Scott with Commissioners Scott Deal, Dana Iversen, Dennis Booth and Sonny Harrowa present. Also present were State’s Attorney Tom P Maher, Craig Heller, Register of Deeds Bev Stoeser, Treasurer Peggy Dougherty, Welfare Director Dawn Sass, Highway Superintendent Kelly McCollam, Roger Fuller, Lura Kirkpatrick, Clint Alleman, Orie Bramblee and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA:  Motion by Sonny Harrowa, second by Scott Deal, to approve the Agenda.  All voted Yea.  Motion Carried.

 

MINUTES:  Motion by Dennis Booth, second by Sonny Harrowa, to approve the December 30th Minutes. All Voted Aye. Motion Carried.

 

CLAIMS:  Motion by Dana Iversen, second by Scott Deal, to approve Claims as presented. All Voted Aye. Motion Carried.

 

All business having been transacted for 2014, it was moved by Sonny Harrowa, second by Dennis Booth, to adjourn business for 2014. All Voted Aye.

 

The Board Convened for the first (1st) meeting of 2015 at 5:15pm. (CST)

 

ORGANIZATION OF BOARD: Dennis Booth, moved, second by Sonny Harrowa, to nominate Scott Deal for Chairman. All Voted Aye. Motion by Dana Iversen, second by Sonny Harrowa, that nominations cease and a unanimous ballot be cast for Scott Deal as Chairman for 2015. All voted Aye.

 

Motion by Sonny Harrowa, second by Craig Heller, to nominate Dana Iversen for Vice Chairman. All Voted Aye. Motion by Sonny Harrowa, second by Craig Heller, that nominations cease and a unanimous ballot be cast for Dana Iversen as Vice Chairman for 2015. All Voted Aye.

 

CENTRAL SD ENHANCEMENT DISTRIC               6202.49  2015 MEMBERSHIP DUES         

CENTURYLINK                                                             277.14  OFFICE PHONE                 

COMMUNITY YOUTH INVOLVED, INC.                1666.67  JANUARY 2015 SUPPORT         

D.A.V. CHAPTER 18                                                      600.00  DAV VAN                      

DIVISION AGRICULTURAL SERVICES                      60.00  W&P ANNUAL RECERTIFICATION   

DUFFY LAW OFFICE                                                    300.00  ANNUAL LEASE AGREEMENT       

EDDIE'S TRUCK SALES                                                 46.95  SUPPLIES                     

WADE FISCHER                                                          3111.95  CRT APPT ATTRNY                       

FORT PIERRE FIRE DEPT                                         14962.50  1ST QTR PAYMENT              

FORT PIERRE CITY                                                         13.80  CHN COPIER LEASE & COPIES    

FORT PIERRE CITY                                                     1995.85  COUNTY SHOP UTILITIES         

FOUR CORNERS FIRE DEPTMENT                          4662.50  1ST QTR PAYMENT              

FRIMAN OIL & GAS CO INC                                       450.72  DYED FUEL & LP GAS           

GOLDEN WEST TELECOMMUNICATIONS              334.04  E-911                        

GROSSENBURG IMPLEMENT OF PIERR                    74.22  SUPPLIES                     

HOGEN'S HARDWARE HANK                                      68.48  SUPPLIES                     

CHARLES T HUMPHREY                                           1640.00  PROF SERVICES                

INLAND TRUCK PARTS                                              476.50  REPAIRS & MAINT              

JC OFFICE SUPPLY                                                        39.50  AUDITOR SUPPLIES             

DR ANNETT KAVANAUGH                                     8751.24  CRT PROF SRVCS                     

LEIDHOLT MCNEELY & LEIDHOLT                       371.74  R&B REPAIRS & MAINT          

MIDCONTINENT COMMUNICATION                     217.30  OFFICE INTERNET              

MONTANA-DAKOTA UTILITIES CO                       110.81  NATURAL GAS                  

PITNEY BOWES                                                          691.58  POSTAGE                      

QUILL CORPORATION                                                36.99  WELFARE SUPPLIES             

STANLEY COUNTY LAW ENFORCEMENT       53979.25  1ST QTR PAYMENT              

SD ASSC OF COUNTY HWY SUPT                          225.00  2014 SDACHS/NACE DUES        

SERVALL UNIFORM/LINEN CO                               27.56  CLEAN RUNNERS                 

TITAN MACHINERY                                                 384.10  SUPPLIES                     

XEROX CORPORATION                                           187.58  COPIER LEASE & COPIES        

ZANDER AUTO PARTS                                              95.08  PARTS & SUPPLIES

 

AUDITOR AND TREASURER REPORTS. The Treasurers report was reviewed. The Auditors report was unavailable.               

 

EXECUTIVE SESSION – Care of Poor – SDCL 1-25-2(2): Motion by Dennis Booth, second by Dana Iversen to go into Executive Session for Care of Poor, SDCL 1-25-2(2) at 5:25 pm. All Voted Aye. Motion Carried.

Motion by Dana Iversen, second by Craig Heller to reconvene at 5:33pm. Motion by Dana Iversen, second by Craig Heller to approve payment for Case #58-8238 in the amount of $221.66 with the agreement that the county will receive monthly payments until this is paid in full.

 

HIGHWAY DEPARTMENT: Kelly McCollam advised that Boyer Trucks out of Sioux Falls would like a ‘hold’ check in the amount of $2,000.00 until Kelly McCollam can go to Sioux Falls to look at the 2007 Western Star Truck. Motion by Dennis Booth, second by Sonny Harrowa to approve the $2,000 ‘hold’ check payable to Boyer Trucks. The Highway Department was awarded the STIP monies in the amount of $135,000 again this year. Kelly McCollam will check into what, exactly, the monies can be used for. Kelly McCollam was awarded an all-expense paid trip to the NACE (National Association of County Engineers) Conference in Florida in April 2015. The Highway Department has MSHA training on January 7.

 

Motion by Dana Iversen, second by Craig Heller to go into Executive Session for Personnel, SDCL 1-25-2(1) at 5:40pm. All voted Aye. Motion Carried. Motion by Dana Iversen, second by Craig Heller to reconvene at 5:50pm. All Voted Aye. Motion Carried.

 

FOUR CORNERS VOLUNTEER FIRE DEPARTMENT: Motion by Sonny Harrowa, second by Dana Iversen, to approve the Occupancy Agreement for 2015 and to authorize Chairman Scott Deal to sign the same. All Voted Aye. It was also discussed that Four Corners Fire Department has 3 tanker trucks, one, which is a 1967 truck, is down, and they would like to get a different truck. It was talked about surplusing the truck, possibly putting it on the State Auction. Fort Pierre Volunteer Fire Department has one for sale, they are accepting sealed bids. Will check into fire trucks for sale. This subject is tabled until the February 3 Commissioners Meeting when more information for a new/used fire truck and funds can be discussed in more detail.

 

BOARD APPOINTMENTS: Chairman Scott Deal made the following new board appointments for 2015 with all other boards to remain the same unless a change has been noted, to-wit: CENTRAL SD ENHANCEMENT: Sonny Harrowa; AMBULANCE: Craig Heller; EXPO: Scott Deal; FAIRGROUNDS: Scott Deal; RIVER CITIES TRANSIT: Sonny Harrowa and Craig Heller; 4-H ACHIEVEMENT: Suzie Geppert and Dana Iversen; FARM SERVICE AGENCY: Scott Deal and Dana Iversen as alternate; VERTERAN’S SERVICE: Craig Heller; JOINT LAND DEVELOPMENT: Sonny Harrowa; REGIONAL RAILROAD AUTHORITY: Scott Deal; ECONOMIC DEVELOPMENT: Sonny Harrowa.

 

Salaries and Wages 2015: Motion by Craig Heller, second by Sonny Harrowa, to table until February 3 meeting. Will retroact to January 1, 2015 when approved. All Voted Aye.

 

OFFICIAL BANK DEPOSITORIES: Motion by Dennis Booth, second by Sonny Harrowa, to adopt Resolution 2015-02 designating Bank Depositories. All Voted Aye.

RESOLUTION 2015-02

DESIGNATING BANK DEPOSITORIES

BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for 2015 will be as follows: American State Bank, Pierre, SD; BankWest, Pierre, SD; Dakota Prairie State Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.

Dated this 6th day of January, 2015.

ATTEST:                                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

Philena Edwards, Auditor                                                  Scott Deal, Chairman

 

DESIGNATION OF OFFICIAL NEWSPAPER: Motion by Craig Heller, second by Dennis Booth, to adopt Resolution 2015-03 Designating Official Newspaper. All Voted Aye.

RESOLUTION 2015-03

DESIGNATING OFFICIAL NEWSPAPER

WHEREAS, the law requires that an official newspaper be designated for the county.

NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for 2015 be the Capitol Journal.

Dated this 6th day of January, 2015.

ATTEST:                                                               BOARD OF STANLEY COUNTY COMMISSIONERS

Philena Edwards, Auditor                                  Scott Deal, Chairman

 

BURIAL AND FUNERAL ASSISTANCE: Motion by Dennis Booth, second by Sonny Harrowa, to adopt Resolution 2015-04 setting forth Burial and Funeral Assistance. All Voted Aye.

RESOLUTION 2015-04

BURIAL AND FUNERAL ASSISTANCE

For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17

BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows: One Thousand and NO/100 Dollars ($1,000.00) burial fees and the opening and closing of the grave.

Any requests for County burial assistance shall be made prior to the services, whenever practical. It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death if it is not possible for the entire Board to meet prior to the time of the internment.

BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.

BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2015.

Dated this 6th day of January, 2015.

ATTEST:                                                               Stanley County Board of Commissioners

Philena Edwards, Auditor                                  Scott Deal, Chairman

 

CLAIMS: Motion by Dennis Booth, second by Craig Heller, to adopt Resolution 2015-05 Claims. All Voted Aye.

RESOLUTION 2015-05

CLAIMS

WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and

WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and

WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;

NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.

Dated this 6th day of January, 2015.

ATTEST:                                                               Stanley County Board of Commissioners

Philena Edwards, Auditor                                  Scott Deal, Chairman

 

TRAVEL AND CONFERENCE: Motion by Sonny Harrowa, second by Craig Heller, to adopt Resolution

2015-06 Travel and Conference. All Voted Aye.

RESOLUTION 2015-06

TRAVEL AND CONFERENCE

WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per statute SDCL7-7-25; and

WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;

NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $26.00 per day for meals. Meals are reimbursed when overnight travel is required at $5.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $9.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $12.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.); and reimbursement for meals when they are provided as part of the meeting. Mileage shall be at the state rate of $0.37 per mile. Motel rooms shall be paid at actual cost.

Dated this 6th day of January, 2015

ATTEST:                                                               Stanley County Board of Commissioners

Philena Edwards, Auditor                                  Scott Deal, Chairman

 

OFFICIAL PLACES OF SALE: Motion by Sonny Harrowa, second by Dennis Booth, to designate the Courthouse, Fairgrounds and County Highway Shop as official places of sale for Stanley County. All Voted Aye.

 

COUNTY AUDITOR MEETING AND ANNUAL REPORT WORKSHOP: Motion by Dennis Booth, second by Dana Iversen, to authorize Auditor Philena Edwards to attend the County Auditor Meeting in Pierre, SD, on January 22, 2015. All Voted Aye.

Motion by Dennis Booth, second by Dana Iversen, to authorize Auditor Philena Edwards to attend the Annual Report Workshop in Mitchell, SD, on January 28, 2015. All Voted Aye.

 

DISCUSSION: Regina Maier reserved the fairgrounds for the 1st weekend of August, 2015 for 4-H Regional Rodeo. Dennis Booth reserved the fairgrounds for the 1st part of March to clean the grounds.

Wayne ‘Filo’ Tibbs would like to have the Mini Wiconi sign moved from his side of the road, it blocks the view of on-coming traffic.

 

ADJOURN:   Motion by Dana Iversen, second by Craig Heller to adjourn at 7:05 pm (CDT).  All voted Aye.  Motion Carried.

 

ATTEST:                                                                      BOARD OF STANLEY COUNTY COMMISSIONERS

                 (SEAL)

 ____________________________________            _____________________________________________

Philena Edwards, Auditor                                                  Scott Deal, Chairman

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Fort Pierre, SD 57532
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