January 10, 2012

STANLEY COUNTY COMMISSION
MINUTES
JANUARY 10, 2012

The regular meeting of the Stanley County Commission was called to order at 8:07 a.m. (CST) by Chairman D. D. Jacobson with Dennis Booth, Marsha Davenport, Dana Iversen and Brian Scott present.  Also present were Director of Equalization Don Wiedemer, Highway Superintendent Leo Sullivan, State’s Attorney Tom P. Maher,Auditor Karen Sharp, Treasurer Linda Stroup, Michelle Lopour, Noreen Plumage, and Alfred Haugen.

AGENDA: 
Motion by Scott, seconded by Davenport, to approve the agenda.  All voted Aye.  Motion carried.

MINUTES: 
Motion by Booth, seconded by Scott, to approve the Minutes of Special Meeting – December 29,2011.  All voted Aye.  Motion carried.

CLAIMS:  Motion by Scott, seconded by Booth, to approve the claims as presented.  All voted Aye.  Motion Carried.
CAPITAL JOURNAL                                                                               202.62  ADVERTISING              
CENTRAL SD ENHANCEMENT DISTRIC                                        6,073.68  2012 MEMBERSHIP DUES          CENTURYLINK                                                                                          85.28  4 CORNERS REPEATER           
COMMUNITY YOUTH INVOLVED CTR.                                        1,666.67  JANUARY SUPPORT              
VERN DOCKTER                                                                                       20.00  SUBPOENA                     
DUFFY LAW OFFICE                                                                               300.00  LEASE 2012                   
FORT PIERRE FIRE DEPT                                                                1,4425.00  1ST QUARTER PAYMENT          
FORT PIERRE CITY                                                                             1,658.76  UTILITIES                    
FOUR CORNERS FIRE DEPTMENT                                                 4,500.00  1ST QUARTER PAYMENT          
HUGHES COUNTY AUDITOR                                                          9,400.00  DECEMBER JAIL BILLING         KNECHTS                                                                                                   39.88  SUPPLIES                    
MCLEOD'S PRINTING & OFFICE SUP                                                  84.57  SUPPLIES                     
MICRO-FIX COMPUTERS                                                                       52.50  VIRUS COMPUTER REMOVAL/REPAIR
MONTANA-DAKOTA UTILITIES CO                                                   602.06  UTILITIES                     NESDCAP                                                                                             5,000.00  ALLOCATION IN 2012           
DARLIS D PERRY                                                                                   270.00  BLOOD TESTS                  
OLINGER,LOVALD & MCCAHREN PC                                               278.30  COURT APPT ATTY             
RUNNINGS SUPPLY INC                                                                         76.46  SUPPLIES                      
SD BUREAU OF ADMINISTRATION                                                     10.89  UTILITIES                    
SD DEPARTMENT OF REVENUE                                                     1,545.00  CHN ASSESSMENT               
SD PUBLIC ASSURANCE ALLIANCE                                              38,795.84  INSURANCE                     SDAAO                                                                                                     110.00  MEMBERSHIP DUES 2012         
SDML WORKERS COMPENSATION FUND                                 14,709.21  2012 RENEWAL BILLING         
SERVALL UNIFORM/LINEN CO                                                            79.99  SUPPLIES                     
SHANE'S PHARMACY                                                                             87.11  JAIL MEDICAL CARE            
STANLEY COUNTY LAW ENFORCEMENT                                  47,480.50  1ST QUARTER PAYMENT          
SUTLEYS TOWN & RANCH MARKET                                                  14.97  SUPPLIES                     
ULTRA INC                                                                                             248.00  BACKUP TAPE                  
WEED & PEST CONFERENCE                                                              280.00  CONFERENCE                    

SALARIES BY OFFICE:
Commissioners, $3,602.65; Auditor, $6,246.42; Treasurer, $6,059.76; States Attorney, $6,889.18,; Custodian, $3,114.92; Director of Equalization, $6,900.96; Register of Deeds, $3,518.78; Road and Bridge, $33,213.04; Community Health Secretary, $2,945.63; WIC Secretary, $337.47; Wellmark Blue Cross/Blue Shield, employee insurance, $13,492.77; SD Retirement System, withheld and match, $6,102.22; SD Supplemental Retirement, employee contribution, $919.00;  Electronic Transfer, FICA, Medicare and Withholding Tax, $11,394.21.

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

December 2011                                                                                                                                                                                  

Cash on Hand -- $487.08

Checks, less than 3 days --  $31,806.65                                                                                                                                                         

Petty Cash  $200.00                                   

First National Bank  $27,111.04                                                                     

MKKT. ACCT. – First National Bank  $2,668,061.55                                                                                                    

MKKT. ACCT. – American State Bank  $66,343.14                               

SD FIT--  $6007.35

Total  -- $2,800,073.31                                                      

REGISTER OF DEEDS:                                                                                                                           

Regular fees, December 2011--  $1,605.56                                                                                                                                

Transfer fees, December 2011-- $5,254.00

AUDITOR’S REPORT:    Adjusting Entries, Fund Cash Balance, Budget Expenditures and Monitoring Compliance Report were submitted to the Commission.

FAIRGROUNDS AGREEMENT:  Tom P. Maher is reviewing the same with the SD Department of Game, Fish and Parks.

ADJOURN:  Motion to adjourn business for 2011 by Booth, seconded by Iversen.  All voted Aye.  Motion carried.

CALL TO ORDER of meeting for the commencement of 2012 business by Chairman Jacobson at 8:25 a.m. (CST).

BOARD ORGANIZATION:  Motion by Scott, seconded by Iversen, to elect Dennis Booth as Stanley County Board of Commissioners Chairman for the year of 2012.  All voted Aye.  Motion Carried.

Chairman Booth assumed position of Chairman and called for nominations for vice chairman.  Motion by Jacobson, seconded by Iversen, to elect Marsha Davenport as vice chairman of the Stanley County Board of Commissioners for the year of 2012.  All voted Aye.  Motion carried.

BOARD APPOINTMENTS:  Chairman Booth made the following new Board appointments for 2012 with all other boards to remain the same unless a change has been noted:  PLANNING & ZONING Marsha Davenport ; Fairgrounds:  Dennis Booth and DD Jacobson; Brian Scott and Dana Iversen Alternates; River City Transit:  Brian Scott; Economic Development:  Brian Scott; Veteran’s Memorial:  DD Jacobson and James Stoeser.  Commissioners to bring back names at the February meeting for expired term of Kyle Wyly Planning and Zoning.

TEEN COURT/STOP DUI PROGRAMS:  Noreen Plumage gave an update on the Teen Court which is in its 10th year.  The program is for juveniles ages 10 through 18.  At present an increase in use of marijuana and K2 spice is being seen.  A report of the Stop DUI Program which funds three (3) employees was also given.  Ms. Plumage thanked the commissioners for the support given by the county for these programs.

OFFICIAL NEWSPAPER, DEPOSITORIES AND PLACES OF SALE:  Motion by Jacobson, seconded by Scott, to designate the Capital Journal, Pierre, SD, as the official newspaper for Stanley County and that the Agenda and Minutes shall also be posted on the Stanley County website; designation of American State Bank, Pierre, SD, BankWest, Pierre, SD, Dakota Prairie State Bank, Fort Pierre, SD, First National Bank, Fort Pierre and Pierre, SD, SD Public Funds Investment Trust, Pierre, SD, US Bank, Pierre, SD, and Wells Fargo, Pierre, SD, as official depositories for the County of Stanley; and designation of the Courthouse, Fairgrounds and County Highway Shop as official places of sale for Stanley County.  All voted Aye.  Motion carried.

BURIAL AND FUNERAL ASSISTANCE:  Motion by Scott, seconded by Iversen, to adopt Resolution 2012-01 Burial and Funeral Assistance.  All voted Aye.  Motion carried.

RESOLUTION 2012 – 01

BURIAL AND FUNERAL ASSISTANCE

For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17

BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows:  One Thousand and NO/100 Dollars ($1,000.00) burial fees and the opening and closing of the grave.

                Any requests for County burial assistance shall be made prior to the services, whenever practical.  It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death if it is not possible for the entire Board to meet prior to the time of the internment.

                BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.

                BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the year 2012.

                Dated this 10th day of January, 2012.

ATTEST:                                                                      Stanley County Board of Commissioners

Karen K. Sharp, Auditor                                                 Dennis Booth, Chairman

CLAIMS: Motion by Jacobson, seconded by Davenport, to adopt Resolution 2012-02 Claims.

RESOLUTION 2012 – 02

CLAIMS

WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and

WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and

WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;

NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.

Dated this 10th day of January, 2012.

ATTEST:                                                                       Stanley County Board of Commissioners

Karen K. Sharp, Auditor                                                 Dennis Booth, Chairman

TRAVEL AND CONFERENCE:  Motion by Davenport, seconded by Iversen, to adopt Resolution 2012-03 for Travel and Conference.

RESOLUTION 2012 – 03

TRAVEL AND CONFERENCE

WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per statute SDCL 7-7-25; and

                WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;

                NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $26.00 per day for meals.  Meals are reimbursed when overnight travel is required at $5.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $9.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $12.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.).  There shall be no reimbursement for meals when they are provided as part of the meeting.  Mileage shall be at the state rate of $0.37 per mile.  Motel rooms shall be paid at actual cost.

                Dated this 10th day of January, 2012.

ATTEST:                                                             STANLEY COUNTY BOARD OF COMMISSIONERS

Karen K. Sharp, Auditor                                                 Dennis Booth, Chairman

PRECINCTS AND POLLING PLACES:  Alfred Haugen presented a map and a draft resolution establishing new precincts and polling places for Stanley County.  Said map and draft resolution will be on file with the Stanley County Auditor for the public’s review.  Motion by Scott, seconded by Iversen to table further action until February 7, 2012.  All voted Aye.  Motion carried.

HIGHWAY DEPARTMENT:  Sullivan reported that tree cutting is being done January 10 and 11, 2012.  The highway funding with the state was discussed.  Motion by Jacobson, seconded by Scott to participate in the funding and authorize Sullivan to develop an agreement with the Department to bring back for formal action by the Commission.  All voted Aye.  Motion carried.

TREASURER RETIREMENT:  Treasurer Linda Stroup presented her resignation for retirement effective January 31, 2012.  Chairman Booth thanked Stroup for her service.  Stroup agreed to help train someone, but advised that SDRS will only allow her to work 18 hours per week.

Motion by Jacobson, seconded by Davenport, to accept Stroup’s resignation for retirement.  All voted Aye.  Motion carried.

Motion by Iversen, seconded by Jacobson, to advertise the position.  All voted Aye.  Motion carried.

EXECUTIVE SESSION:  Motion for Executive Session at 10:26 a.m. (CST) for personnel reasons, SDCL 1-25-2(1), by Davenport, seconded by Iversen.  All voted Aye.  Motion carried.  Out of Executive Session at 10:53 a.m. (CST)

AUDITOR ANNUAL REPORT WORKSHOP:  Motion to approve travel for Karen Sharp, Auditor, to attend an Auditor Annual Report Workshop, January 19, 2012, in Mitchell, SD, by Davenport, seconded by Iversen.  All voted Aye.  Motion carried.

PETITION TO VACATE:  Motion by Scott, seconded by Davenport, to defer action on the Petition of Chad and Laura Carda until a certified survey map is presented.  All voted Aye.  Motion carried.

FAIRGROUNDS:  Motion by Scott, seconded by Jacobson, to authorize Chairman Booth to sign the Hughes and Stanley County Fairgrounds Agreement.  All voted Aye.  Motion carried.

Discussion was had regarding lease with Game Fish & Parks, i.e. right to move buildings if lease revoked and the 404 Permit Form.  Motion by Iversen, seconded by Scott, to defer action until agreement is drafted, and to authorize Chairman Booth to sign the 404 Permit Form.  Booth, Davenport, Iversen, Scott voting Aye.  Jacobson abstained.  Motion carried.  Iversen will deliver the form after Chairman Booth signs.

COMBINED ELECTION AGREEMENT WITH SCHOOL:  Motion by Scott, seconded by Iversen, to authorize Chairman Booth to sign.  All voted Aye.  Motion carried.

2012 SALARIES AND WAGES:  Dennis Booth, Commissioner, $8,863.96; Marsha Davenport, Commissioner, $8,863.96; Dana Iversen, Commissioner, $8,863.96; D. D. Jacobson, Commissioner, $8,863.96; Commissioner, Brian Scott, $8,863.96; Thomas P. Maher, States Attorney, $39,095.94; Karen Sharp $32,552.00, Linda Stroup, Treasurer, $34,112.00; Beverly Stoeser, Register of Deeds, $34,112.00; Don Wiedemer, Director of Equalization, $38,431.90; Leo Sullivan, Highway Superintendent, $42,764.54.

The following hourly wages shall be paid in 2012: Dawn Sass, Deputy Auditor, $13.52 per hour; Ricky Sass, Custodian, $13.90 per hour; Peggy Dougherty, Deputy Treasurer, $11.00 per hour; Beth Dutt, Assistant Director of Equalization/Field Appraiser, $14.02 per hour; Bonnie Nickels, CHN Secretary, $13.52 per hour; Thomas Richardson, Highway Supervisor, $15.82 per hour; Jerry Rada, Equipment Operator, $15.37 per hour; Larry O’Daniel, Equipment Operator, $15.37 per hour; Reed Stoeser, Equipment Operator, $15.67 per hour; Patrick Prince, Truck Driver, $15.67 per hour; Isaac Jacobsen, Equipment Operator, $15.67  per hour; Michele Lopour, Highway Bookkeeper, $13.52 per hour; Christina Whitley, States Attorney Secretary, $13.52.

Commissioners did a panoramic exploration of the office and storage space in the lower-level of the courthouse.

ADJOURN:  Motion by Jacobson, seconded by Scott, to adjourn at 12:27 p.m. (CST).  Next meeting will be Wednesday, January 25, 2012, at 6:30 p.m. (CST).

ATTEST:                                                               BOARD OF STANLEY COUNTY COMMISSIONERS

Karen K. Sharp, Auditor                                                 Dennis Booth, Chairman

  

Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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