December 20, 2012

STANLEY COUNTY COMMISSION

SPECIAL MEETING

DECEMBER 20, 2012

The special meeting of the Stanley County Commission was called to order at 8:07 a.m. (CST) by Chairman Booth with Commissioners Davenport, Iversen, Jacobson, and Scott present.  Highway Superintendent Leo Sullivan, Director of Equalization Beth Dutt, Assistant Director of Equalization David Reiss, Treasurer Peggy Dougherty, Deputy Treasurer, Dawn Sass, Deputy Auditor Philena Edwards, Auditor Karen Sharp, David Neuharth, A. J. Stoeser, Larry Coyle, Leon Haskins, Lura Kirkpatrick, Dwayne Prince, Don Garrity and Vince Bruce were also present.

AGENDA:  Motion by Scott, second by Davenport, to approve the Amended Agenda.  All voted Aye.  Motion carried.

CLAIMS:  Motion by Iversen, second by Scott to approve the claims as presented.  All voted Aye.  Motion carried.  Motion by Iversen, second by Davenport, to approve the purchase of Liens Software for the Auditor’s office in the sum of $3,500.00  and payment of the same by December 31, 2012,  Iversen, Davenport, Jacobson and Booth voting Aye.  Scott voted Nay.  Motion carried.

ALL AROUND GRAPHIX                                                110.00  COMM PLAQUES 
AMERICAN STAMP & MARKETING                             171.55  REG OF DEEDS SUPPLIES
AMERICAN MEDICAL RESPONSE INC                       1,143.35  AMBULANCE CONTRACT  
ASSN OF SD CO WEED/PEST BOARDS                            50.00  WEED & PEST MEMBERSHP
BLACK HILLS CHEMICAL & JANITOR                           51.99  GOV BLDG SUPPLIES            
AUSTIN BROWN                                                                20.00  JUDICIAL WITNESS             
ABEL BUBULI                                                                    20.00  JUDICIAL WITNESS             
BUTLER MACHINERY CO                                               130.46  PARTS & SUPPLIES             
WICK COMMUNICATIONS                                              609.18  PUBLICATION                   CENTURYLINK                                                                 170.56  4-CORNERS REPEATER            CHEMSEARCH                                                                  411.00  SHOP SUPPLIES                
CHRISTY LUMBER                                                           190.60  SUPPLIES  
CITY OF FORT PIERRE                                                     400.00  CHRISTMAS PARTY                   COWBOY COUNTRY STORES PIERRE                            80.20 FUEL                              
DAKOTA BUSINESS CENTER                                           68.60  REG OF DEEDS SUPPLIES         DAMON LAW OFFICE                                                   3,110.56  CRT-APPT ATTRNY              
DIVISION AGRICULTURAL SERVICES                           60.00  WEED & PEST RENEWAL
DUFFY LAW OFFICE                                                        492.00  CRT-APPT ATTRNY              
EDDIE'S TRUCK SALES                                                   140.20  TRUCK FILTERS              
GINGER FENWICK                                                             28.00 LIBRARY MEMBERSHIP    
FLEET SERVICES                                                           5,379.77  DYED FUEL GAS                
FRIMAN OIL & GAS CO INC                                           215.73  PROPANE FOR SHOP             
GASRITE INC                                                                     68.73  FUEL-GAS CONTRACT             GENERAL CREDIT FORMS INC                                       36.86  TREASURER’S SUPPLIES           GROSSENBURG IMPLEMENT OF PIERR                         44.90  JOHN DEERE SUPPLIES          
HOGEN'S HARDWARE HANK                                          42.26  GOV BLDG SUPPLIES            
HUGHES COUNTY AUDITOR                                     35,021.73  JAIL BILLING                 
LAVONA KIRKPATRICK                                                  30.34  JUDICIAL TRAVEL              
LURA KIRKPATRICK                                                      249.90  WEED & PEST BRD              
LANGUAGE LINE SERVICES                                          109.06  COURT INTERP                 
MARSHALL & SWIFT                                                    2,567.65  DOE SUPPLIES        
MCLEOD'S PRINTING & OFFICE SUP                            107.26  DOE SUPPLIES        
MICRO-FIX COMPUTERS                                                  70.00  COMPUTER SERVICE             
MICRO-FIX COMPUTERS                                                140.00  TREAS MAINT                  
MICROFILM IMAGING SYSTEMS INC                           375.00  ROD  FURN & EQUIP     MIDCONTINENT COMMUNICATION                            217.30  OFFICE UTILITIES             
MORRIS INC                                                                10,850.00  COMMERCIAL REFUND             MORRIS INC                                                                24,500.00 SKID STEER LOADER
DAVID NEUHARTH                                                          75.90  WEED & PEST BRD              
PITNEY BOWES GLOBAL                                               136.95  TERM RENTAL                  
PITNEY BOWES                                                               193.60  SUPPLIES                     
QUILL CORPORATION                                                   954.92  OFFICE SUPPLIES              
RDO EQUIPMENT COMPANY                                        664.27  JOHN DEERE REPAIRS           
DAVID C REISS                                                                127.28  MILEAGE                             
RELIABLE OFFICE SUPPLIES                                           76.06  AUDITOR’S SUPPLIES             RUNNINGS SUPPLY INC                                                 182.15  PARTS & SUPPLIES             
STANLEY CO SCHOOL DISTRICT                              24,989.84  HOMELAND
STANLEY COUNTY TREASURER                                     55.00  COMM ADMIN FEES
BRAD A SCHREIBER                                                          39.70  CRT-APPT ATTORNY              
KIP SCOTT                                                                         293.80  WITNESS/TRAVEL
SD ASSOC COUNTY OFFICIALS                                      134.00  M/P FUND FOR ROD
SD BUREAU OF ADMINISTRATION                                  21.74  BIT TELEPHONE                
SERVALL UNIFORM/LINEN CO                                         31.64  CLEAN RUNNERS                
SHANE'S PHARMACY                                                         38.07  MEDICAL CARE                 
AJ STOESER                                                                        144.40  WEED & PEST BRD              
RODNEY STOESER                                                              44.44  PLANNING/ ZONING            
SUTLEYS TOWN & RANCH MARKET                               29.94  GOV BLDG SUPPLIES            
TITAN ACCESS ACCOUNT                                                601.99  PARTS                        
ULTRA INC                                                                           28.75  REPAIRS & MAINT     
ULTRA INC                                                                       3,500.00 LIENS SOFTWARE
WW TIRE SERVICE INC                                                     368.00  TIRE
ZANDER AUTO PARTS                                                      235.74  PARTS & SUPPLIES 

AUDITOR and TREASURER’S REPORTS were reviewed and filed.

HIGHWAY DEPARTMENT:  Sullivan gave a report as to work the Highway Department was doing and what is being put together for specs for a bid on a road grader.  Prairie dogs were also discussed.

SUPPLEMENTAL BUDGET HEARING:  8:30 a.m. – Time set for hearing to consider supplementing the General Fund budget as follows:  $9,000 Commissioners; $55,000 Fairgrounds; $30,000 Jail for a total of $94,000.00 for expenses incurred in 2012 that were unanticipated at the time of preparing the 2012 budget, and to consider supplementing the Road and Bridge budget by $200,000.00 for expenses incurred in 2012 that were unanticipated at the time of preparing the 2012 budget.  This budget will amend the 2012 annual budget adopted by the Commission as Resolution 2011 – 04 on September 26, 2011.  Motion by Davenport, second by Iversen, to supplement the budget as set forth above. 

CONTINGENCY TRANSFERS:  Motion by Scott, second by Iversen, to make Contingency Transfer to cover the following budgets:  Commissioners $1,225.00; Animal Damage Control Fund $200.00; Jail $60,000.00; Coroner, $2,000.00; Public Welfare, $1,500.00; WIC Program $420.00; Fairgrounds $2,500.00; Planning and Zoning, $260.00; Emergency & Disaster $750.00; and Operating Transfer Out $8,800.00.

AUTOMATIC BUDGET SUPPLEMENT (WEED & PEST):  Motion by Iversen, second by Scott, to approve an automatic supplement to the Weed &Pest Fund in the amount of $25,000.00 to reflect the US Corps grants money that was received in Dec. 2012.

AUTOMATIC BUDGET SUPPLMENT (PILT):  Motion by Jacobson, second by Iversen, to approve an automatic supplement to the PILT Payment to Local Education in the amount of $23,309.50 to reflect grants money that was received in June 2012.

AUTOMATIC BUDGET SUPPLEMENT (PILT—RD & BRD):  Motion by Davenport, second by Iversen, to approve an automatic supplement to the PILT—Rd. &Brd. in the amount of $15,534.12 to reflect grants money that was received in June 2012.

AUTOMATIC BUDGET SUPPLEMENT (FEMA—RD & BRD):  Motion by Davenport, second by Jacobson, to approve an automatic supplement tot eh FEMA—Rd. & Brd. in the amount of $20,467.51 to reflect grants money that was received in 2012.

AUTOMATIC BUDGET SUPPLEMENT (E & D – SHERIFF):  Motion by Iversen, second by Scott, to approve an automatic supplement to the Emergency & Disaster – Sheriff in the amount of $3,567.60 to reflect grants money that was received in May 2012.

AUTOMATIC BUDGET SUPPLEMENT (E&D – EQUIPMENT):  Motion by Iversen, second by Scott, to approve an automatic supplement to the Emergency & Disaster – Equipment in the amount of $24,989.84 to reflect unanticipated expenses, which will be reimbursed by the State of SD, in 2012.

SALARIES AND WAGES:  Motion by Davenport, second by Iversen, that Treasurer Dougherty shall receive three (3) incremental pay raises of fifty cents ($0.50) each on March 20, 2013, September 20, 2013, and March 20, 2014, plus any cost of living increases received by other county elected officials.  All voted Aye.  Motion carried.  Motion by Davenport, second by Iversen, that Dawn Sass, whom is on a probation period, shall receive the cost-of-living raise the same as other county employees.  All voted Aye.  Motion carried.  Motion by Davenport, second by Iversen, to increase the wages and salaries of all county elected officials and employees by fifty cents ($0.50) per hour for 2013 as budgeted.  All voted Aye.  Motion carried.

INVENTORY AND SURPLUS:  After discussion, Auditor Sharp was directed to send out a memo to all elected officials and department heads that inventory lists are due December 31, 2012, and to request an additional list of items to be declared surplus at the same time.

PERSONNEL:  Motion by Scott, second by Iversen, to go into Executive Session for personnel, SDCL 1-25-2(1), at 9:55 a.m.  All voted Aye.  Motion carried.   Out of Executive Session at 10:31 a.m.

JAIL AGREEMENTS:  Motion by Scott, second by Iversen, to approve jail agreements with Beadle, Hughes and Walworth Counties and to authorize Chairman Booth to sign the same.  All voted Aye.  Motion carried.  Motion by Iversen, second by Scott, that Stanley County Law Enforcement is encouraged to use less expensive facilities when possible and reasonable for jail confinement.  All voted Aye.  Motion carried.

EXTENSION: Motion by Scott, second by Davenport, to enter into, approve and authorize Chairman Booth to sign the Memorandum of Understanding between Hughes & Stanley County and SDSU Extension for the Expanded Food and Nutrition Education Program (EFNEP) and Family Nutrition Program (FNP).  All voted Aye.  Motion carried.

4-Corners Fire Department:  Tom Garrity reported that the curtain is done, will be putting up fans and splitting the bank for lights.  It was suggested to look into some grants for further improvements.  Motion by Scott, second by Davenport, to approve the Occupancy Agreement for 2013 and to authorize Chairman Booth to sign the same.  All voted Aye.  Motion carried.

WEED AND PEST:  Members of the Weed and Pest Board, David Neuharth, Lura Kirkpatrick and A. J. Stoeser, discussed the Weed and Pest Supervisor position with the Commission.  State’s Attorney Maher thanked Lura Kirkpatrick for all the work that she has done on the Weed and Pest Board, and Lura Kirkpatrick thanked the Commissioners for extending to her the opportunity to serve and also announced that she will be resigning from the Weed and Pest Board due to other commitments.

DECLARATION OF SURPLUS—BORDEN TOWNSITE:  Motion by Scott, second by Davenport, to surplus and require three (3) land owners to appraise Stanley County property, to-wit:  Lot 7, Block 1 and Lots 1 and 12, Block 2, Townsite of Borden, located in the SW1/4 of Section 9, Twp. 5N, R. 2 East B. H. M., Stanley County, South Dakota.  All voted Aye.  Motion carried.  David Neuharth and A. J. Stoeser agreed to be appraisers and a third appraiser will be contacted by the Stanley County Commissioners.

LIBRARY CARDS:  Motion by Jacobson, second by Davenport, to authorize $35.00 reimbursement for library cards upon presentation of a receipt beginning January 1, 2013.  All voted Aye.  Motion carried.

RECOGNITION OF COMMISSIONERS:  Chairman Booth presented Commissioners D. D. Jacobson and Marsha Davenport clocks in recognition of their service to Stanley County as Commissioners and thanked them for their dedicated service.

ADJOURN:  Motion by Iversen, second by Scott, to adjourn at 11:34 a.m. (CST).  All voted Aye.  Motion carried.

ATTEST:                                                                          BOARD OF STANLEY COUNTY COMMISSION

                (SEAL)

Karen Sharp, Auditor                                                          Dennis Booth, Chairman

  

  

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