December 1, 2015

STANLEY COUNTY COMMISSION MINUTES

December 1, 2015

 

The regular meeting of the Stanley County Commission was called to order at 5:16 P.M. (CST) by Chairman Scott Deal with Commissioners Dana Iversen, Craig Heller and Sonny Harrowa present. Commissioner Dennis Booth was absent. Also present were State’s Attorney Tom P Maher, Director of Equalization Roger Fuller, Highway Department Superintendent Lee Smith, Emergency Manager Rob Fines, Vernon Thorson, Carson Carlyle, Darby Nutter, Brian Scott, Jeff Kroll, Danci Baker, Kayla Klemann, Roger Theobald, Joel Catlin, Casey Cowan, Capitol Journal Lee Zion and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA: Motion by Sonny Harrowa, second by Craig Heller, to approve the Agenda. All Voted Aye. Motion Carried.

 

MINUTES: Motion by Craig Heller, second by Sonny Harrowa, to approve the November 3, 2015, Minutes. All voted Aye. Motion Carried.

Motion by Craig Heller, second by Sonny Harrowa, to approve the November 23, 2015, Minutes. All voted Aye. Motion Carried.

 

CLAIMS: Motion by Dana Iversen, second by Sonny Harrowa, to approve claims as presented. All voted Aye. Motion Carried.

 

ANITA ABERLE-MATHEWS                                         10.00  JUROR FEE                    

AGE CORP                                                                    2518.57  OVERPAID TAXES #9236 & 8507  

AMERICAN MEDICAL RESPONSE INC                   2475.00  OCTOBER 2015 BILLING         

DIANE ARHART                                                              45.00  MV REFUND                    

AT&T MOBILITY                                                          125.75  CELL PHONES                  

BANKWEST INSURANCE                                           830.00  4TH JULY RODEO EVENT INSRNC

BANK WEST                                                                1245.23  OVERPAID TAXES #7575         

BAUMANN LUMBER                                                   271.00  FAIRGROUNDS REPAIR & MAINT   

BEADLE COUNTY SHERIFF                                     2640.00  JUV                          

BLACK HILLS FEDERAL CREDT UNI                     2158.73  OVERPAID TAXES #8507         

BLACK HILLS CHEMICAL & JANITOR                      57.99  GOV BLDG SUPPL               

CARLA BOE                                                                     12.00  MV REFUND                    

TERESA BOE                                                                   10.84  JUROR FEE & TRAVEL           

CHRISTOPHER M BONHORST                                     80.00  MV REFUND                    

BOTTOM LINE WELDING                                             15.95  R&B REPAIRS & SUPPL          

COLE BRIGGS                                                                  66.19  MV REFUND                    

CAPITAL AREA REFUSE LLC                                       43.00  COUNTY SHOP TRASH BILL        

CAPITAL AREA REFUSE LLC                                       63.75  TRASH BILLING 10/26-11/22    

CAPITAL AREA COUNSELING INC                            580.00  QMHP EVAL                    

WICK COMMUNICATIONS                                          302.75  MINUTES 10/06                

CARLA CARRILLO                                                          10.84  JUROR FEE & TRAVEL           

MONTY CARTER                                                             51.68  JUROR FEE & TRAVEL           

SARAH CARTER                                                              35.00  ANNUAL LIBRARY MEMBERSHIP    

CENTRAL CULVERT SUPPLY                                  3077.01  R&B REPAIRS & SUPPL          

CENTURYLINK                                                               85.28  4 CORNERS REPEATER           

CENTURYLINK                                                             241.16  OFFICE PHONES                

CHEMSEARCH                                                              276.25  GOV BLDG SUPPL               

CHRISTY LUMBER                                                        47.55  R&B SUPPL                    

DENISE CODY                                                                15.00  MENTAL ILL                   

COMMUNITY YOUTH INVOLVED, INC.               1666.66  DECEMBER 2015 SUPPORT        

CONNECTING POINT                                                    78.50  REPAIRS & MAINT              

CORELOGIC TAX SERVICE                                     3886.74  OVERPAID TAXES #9281

COVE ROAD DISTRICT                                               250.00  COVE ROAD         

DAKOTA DATA SHRED                                                35.70  AUD MAINT                    

RODNEY DOWLING                                                      20.00  SUBPOENA                     

EDDIE'S TRUCK SALES                                            1241.05  R&B REPAIRS & SUPPL          

EQUIPMENT BLADES INC                                        1807.12  R&B SUPPL                    

MATTHEW FICKBOHM                                                 11.68  JUROR FEE & TRAVEL           

KIMBERLY FIDDLER                                                     10.84  JUROR FEE & TRAVEL           

FIRST NATIONAL BANK                                           2751.77  OVERPAID TAXES #9296         

FIRST AMERICAN TITLE COMPANY                       216.67  OVERPAID TAXES               

WADE FISCHER                                                           965.82  CRT APPT ATTRNY                     

FLEET SERVICES                                                         758.15  FUEL & SVCE FEE              

FORT PIERRE CITY                                                    1500.38  COUNTY SHOP

FORT PIERRE CITY                                                352610.26  DUE TO CITY OF FORT PIERRE                  

AJ FRANKEN                                                                 603.00  CRT APPT ATTRNY                  

FRIMAN OIL & GAS CO INC                                      142.00  R&B SUPPL                    

JULIE FURCHNER                                                         13.36  JUROR FEE & TRAVEL           

GOLDEN WEST TELECOMMUNICATIONS            334.04  E-911                        

GRIMM'S PUMP & INDUSTRIAL SUPP                     50.30  R&B SUPPL                    

GROSSENBURG IMPLEMENT OF PIERR                 94.73  R&B SUPPL                    

CLEVIA HALE                                                               20.00  SUBPOENA                     

MARK D HANSON                                                       16.38  OVERPAID TAXES               

DENA HARMON                                                           32.00  MV REFUND                    

BILL HEATON                                                               20.00  MV REFUND                     

JOANNE HECKENLAIBLE                                          17.56  JUROR FEE & TRAVEL           

LUKE HENINGER                                                         20.00  MV REFUND                    

HOGEN'S HARDWARE HANK                                     6.24  GOV BLDG REPAIRS             

RUTH HOLCOMB                                                          1.50  OVERPAID TAXES #8435         

HOLLENA HOSTLER                                                   50.84  JUROR FEE & TRAVEL           

HUGHES COUNTY FINANCE OFFI                     26857.00  JUV BILL - OCT 2015          

DENNIS D IVERSEN                                                  105.37  OVERPAID TAXES               

MICHAEL JACOBSON                                                51.68  JUROR FEE & TRAVEL           

TRAVIS JACOBSON                                                    50.84  JUROR FEE & TRAVEL           

JAMES & LARSON LAW                                           186.00  MENTAL ILL                   

JC OFFICE SUPPLY                                                      79.75  R&B SUPPL                    

RONDA KARST                                                             51.68  JUROR FEE & TRAVEL           

ROBERT T KONRAD                                                1859.95  CRT APPT ATTRNY                     

LEWIS & CLARK BHS                                               480.00  MENTAL ILL                   

LUCY LEWNO                                                            150.49  MENTAL ILL                   

LORI O'DANIEL                                                           20.00  SUBPOENA                     

LYLE SIGNS I                                                               53.22  R&B MAINT & SUPPL            

M&T RAUSCH FARMS                                             462.67  OVERPAID TAXES               

THOMAS P MAHER                                                2618.15  NOVEMBER 2015 EXPENSES       

MICRO-FIX COMPUTERS                                        108.90  R&B REPAIR & SUPPL           

MICROFILM IMAGING SYSTEMS INC                 367.00  ROD EQUIP RENTAL             

MIDCONTINENT COMMUNICATION                  217.30  INTERNET

JACKIE MILLER                                                        94.76  SUBPOENA                    

MONTANA-DAKOTA UTILITIES CO                    52.06  COURTHOUSE NATURAL GAS       

MONTANA-DAKOTA UTILITIES CO                     47.75  COUNTY SHOP NATURAL GAS      

MORENO LEE & BACHAND PC                            135.00  MENTAL ILL                   

MORRIS INC                                                               44.38  COURTHOUSE REPAIR & MAINT    

MORRIS INC                                                             477.10  R&B SUPPL                    

ALVIN NELSON                                                       139.39  OVERPAID TAXES #8026         

WADE NIEMAN                                                         26.00  MV REFUND                    

GARY NORTON                                                       144.00  MV REFUND                     

KIRBY DEAN O'DEA                                                 40.00  MV REFUND                    

TIMOTHY OLSON                                                    340.55  OVERPAID TAXES               

AIDEN PARKS                                                            20.00  SUBPOENA                     

DARLIS D PERRY                                                    540.00  ALCOHOL BLOOD TESTS          

LUCAS PETERSON                                                   30.38  MV REFUND                    

CITY OF PIERRE                                                     110.00  MEDICAL DIRECTOR - OCT       

PITNEY BOWES                                                      216.23  POSTAGE                       

PITNEY BOWES                                                      157.60  POSTAGE                      

POWERPLAN                                                           720.45  R&B REPAIRS & SUPPL          

QUILL CORPORATION                                          311.93  GOV BLDG SUPPL               

VICKY REINHARD                                               2374.00  OVERPAID TAXES               

SHAD RIGGLE                                                           86.12  JUROR FEE & TRAVEL           

CORT RIGGLE                                                            80.00  MV REFUND                    

COLIN ROYER                                                           20.92  JUROR FEE & TRAVEL           

DONNA RUNGE                                                        10.84  JUROR FEE & TRAVEL           

DEAN SCHAEFER COURT REPORTING             105.00  MENTAL ILL                   

JEFF SCHREIBER                                                       13.77  OVERPAID TAXES                

DAN SCOTT                                                                59.59  OVERPAID TAXES               

SCOTT SCOTT                                                            55.50  MV REFUND

SD ASSOC OF COUNTY OFFICIALS                     178.00  ROD M/P FUND                   

SD BUREAU OF ADMINISTRATION                      12.81  OFFICE LONG DISTANCE - BIT   

SD DEPARTMENT OF REVENUE                            35.00  ALCOHOL BLOOD TESTS

SD DEPARTMENT OF REVENUE                          805.05  ANIMAL DAMAGE CONTROL

SD DEPARTMENT OF REVENUE                      90597.51  MV & VITALS         

SERVALL UNIFORM/LINEN CO                              64.14  R&B MAINT                    

SHANE'S PHARMACY                                               11.15  MEDICAL CARE                 

SHARPE ENTERPRISES INC                                 1542.62  R&B SUPPL                    

AARON SPANGENBERG                                           48.00  MV REFUND 

STANLEY COUNTY SCHOOL DIST               1119233.03  DUE TO SC SCHOOL                

STEVEN STEWART                                                    50.84  JUROR FEE & TRAVEL           

HUNTER STOESER                                                     26.32  OVERPAID TAXES               

GAYLE STOVER                                                          50.84  JUROR FEE & TRAVEL           

RACHEL SUNDSTROM                                               35.00  ANNUAL LIBRARY MEMBERSHIP    

KAREN SWANDA                                                        15.00  MENTAL ILL                   

CHARLES G SWANSON                                          1366.89  OVERPAID TAXES               

VERNON THORSON                                                      6.00  MV REFUND                    

DARREN TIBBS                                                            76.04  JUROR FEE & TRAVEL           

LINDA TIBBS                                                                50.00  JUROR FEE & TRAVEL           

TITAN MACHINERY                                                   76.25  R&B SUPPL                    

UNEMPLOYMENT INSURANCE DIV                     441.41  MAVERICKS DW                 

WENDELL LAW OFFICE                                          617.01  CRT APPT ATTRNY                 

ELAINE WHITEPIPE                                                    26.80  JUROR FEE & TRAVEL           

WW TIRE SERVICE INC                                            630.43  R&B REPAIR & SUPPL           

CORPORATE WAREHOUSE SUPPLY                   1039.65  COPIER SUPPLIES              

XEROX CORPORATION                                           179.27  COPIER LEASE & COPIES        

YANKTON COUNTY                                                 250.00  MENTAL ILL                   

YANKTON COUNTY SHERIFF'S DEPT                    50.00  SHERIFFS FEE                 

ZANDER AUTO PARTS                                             262.50  R&B SUPPL                    

 

 SALARIES BY OFFICE: Commissioners - $3,593.76; Auditor - $2,647.29; Treasurer - $4,235.97; States Attorney - $3,686.26; Custodial - $1,901.90; Director of Equalization - $4,940.47; Register of Deeds - $2,623.52; Road & Bridge - $18,087.61; Weed & Pest - $650.30 Community Health/WIC Secretary - $1,854.05; Fairgrounds - $923.50; Employee Health Insurance - $16,444.90; SD Retirement System, withheld and match - $6,728.64; Electronic Transfer; FICA, Medicare and Withholding Tax - $14,807.04.

 

Auditor Report: Auditor Philena Edwards presented the commissioners with Budget Expenditure showing each departments’ expenses as of October 31, 2015, and year to date balances and the Outstanding Disbursements by Account & Budget Remaining as of November 30, 2015.

 

City of Fort Pierre – Vernon Thorson: The Annual City/County Christmas Celebration has been scheduled for Friday December 4, 2015. Vernon talked about how our two entities work for the same thing, to provide for all the people in Stanley County. The Christmas Celebration is to show appreciation for all the hard work and dedication each and every one of our City and County employees show every day.

 

Motion by Dana Iversen, second by Craig Heller, to approve to pay $500.00 to help with the Annual City/County Christmas Celebration. All voted Aye. Motion Carried.

 

Director of Equalization – Roger Fuller: Add omitted Property to Tax Roll. Motion by Dana Iversen, second by Sonny Harrowa, to add Record Numbers; 9843, 9844, 9845, 9846, 9847, 9848, 9849, 9850, 9851, 9852, and 9853. SDCL 10-4-19.2, property transferred from a tax-exempt entity to a non-exempt entity or person, such non-exempt person is liable for taxes due on that property. By law, surface rights only are taxed. All voted Aye. Motion Carried.

 

Abatement: Motion by Sonny Harrowa, second by Dana Iversen, to approve abatement in the amount of $503.08 for Record #8412. Mobile Home was removed in 2011. All voted Aye. Motion Carried.

 

Mile Radius: A Resolution was passed in 1990 stating; ‘WHEREAS Stanley County in cooperation with the City of Fort Pierre wished to relinquish to the City of Fort Pierre all planning and zoning duties and responsibilities within a one-mile radius of the city limits of the City of Fort Pierre; and

            WHEREAS, said planning and zoning over the one-mile area surrounding the City of Fort Pierre shall better serve the interests, health, safety, morals and general welfare of the County and the City, when conducted under the single unified authority of the City of Fort Pierre; now, therefore

            BE IT RESOLVED by the Stanley County Board of Commissioners, that Stanley County hereby relinquishes to the City of Fort Pierre all of the planning and zoning duties and authority held by Stanley County within the one-mile area surrounding the city limits of the City of Fort Pierre, and authorizes the Board Chairman to execute all documents necessary to transfer said authority.

 

There are a few issues within the mile-radius that has come to the attention of the Commissioners. No, the County cannot revoke the mile-radius. A suggestion was made as to have the County Planning & Zoning Board be more involved with the City Planning & Zoning Board when issues arise in the mile-radius.

 

Emergency Management – Rob Fines: FEMA requires local governments to develop and adopt hazard mitigation plans as a condition for receiving certain types of non-emergency disaster assistance, including funding for mitigation projects.

 

Mitigation is an effort to reduce loss of life and property by lessening the impact of disasters. Developing hazard mitigation plans enables local governments to increase education and awareness around threats, hazards and vulnerabilities. Planning enables action to reduce loss of life and property, lessening the impact of disasters.

 

Rob Fines informed the Commissioners that Hughes/Stanley Counties received a Grant to write a mitigation strategy for the counties. With a mitigation plan in place, it will save the county’s funds in the future. The plan is good for 5 years and pays 75%. Rob is trying to get a Grant for HazMat. Stanley County School District has been awarded a Homeland Security Grant.

 

Highway Department – Lee Smith: Highway Superintendent Lee Smith presented the commissioners with a Work Performed Report for the month of November. Lee spoke with Haakon County Highway Superintendent regarding the Haakon and Stanley County Highway Department Road Maintenance Memorandum of Understanding. The two superintendents are in agreement that they would like to continue to work together with maintaining the county roads. Haakon County will continue to maintain Kirley Road(198th St), Lonetree Road(214th St), and Saddle Butte Road(221st St) in Stanley County. Stanley County will continue to maintain Alleman Road(193rd St), Paulson Road(196th St) and Terry Hand Road(204th St) in Haakon County.

 

Lee Smith and Kelly Holden have been working with Central South Dakota Enhancement District and SD DOT on Five-Year County Highway and Bridge Improvement Plan. Lee and Kelly turned it in Monday November 30th. The Public Hearing is set for 5:00 P.M. (CST) Tuesday, December 8, 2015 at the Stanley County Courthouse in the Commissioners Room.

 

With the first snow fall of the season, we need to spread sand/salt on the hills coming out of O’Daniels Mobile Home Park, Bad River Road onto Highway 86, Hanson’s and Wagon Wheel.

 

Lee Smith talked to Morris, Inc. about gravel crushing. They do have a bid in place for Hughes and Hyde counties, we can use their bid. It is good gravel. Minnenconjou/Mission Ridge needs to be graveled.

 

Motion by Sonny Harrowa, second by Craig Heller, to pay $100,000 down payment towards the purchase of a 2016 Caterpillar 140 M3 Motor Grader, with snow wing and ripper, in the amount of $300,799.00. Includes Full Extended Warranty, 7 years/7500 hours, and no charge for travel. All voted Aye. Motion Carried.

 

FEMA Exit Interview – June Storm: Our highway department worked so efficiently, that all the damage from the June 22, 2015 wind storm has been repaired to ‘before disaster’ condition. Kelly Holden, Lee Smith, Pat Prince and Tom Richardson worked very well with the FEMA team making sure all their questions were answered and the paperwork was completed correctly.

 

Unfortunately, some of our disaster areas are FAS roads, therefore, they do not qualify for FEMA assistance. The county ended up with two projects, Cedar Hill Road, project amount $13,113.79 and the second project is made up of 6 other smaller areas, project amount $30,935.76. The county will receive $44,049.55 from FEMA.

 

Verendrye Drive – Speed Limit – Resolution 2015-26: A concerned citizen, who lives on Verendrye Drive, called regarding the speed limit. With the few families with children and animals, feels 45 mph is too fast for the residential area.

RESOLUTION NO.  2015-26

VERENDRYE DRIVE SPEED LIMIT

A RESOLUTION SUPPORTING THE SPEED LIMIT ON A 1.1 MILE PORTION OF THE VERENDRYE DRIVE IN STANLEY COUNTY, SOUTH DAKOTA

WHEREAS, the County of Stanley has found it to be in the best interest of the community to change the speed limit starting at the end of Fort Pierre City Limits, Verendrye Drive (Road #0900), for the 1.1 mile north portion of the Verendrye Drive, now therefore

BE IT RESOLVED, that the County of Stanley, in and for the County of Stanley, South Dakota, does hereby approve and support the speed limit of 35 miles per hour on the designated 1.1 mile portion

Dated this 1st day of December, 2015.

ATTEST:                                                      

Philena Edwards, Auditor                                                                     Scott Deal, Chairman

Fairgrounds: The Fairgrounds Board presented the Commissioners with a Fairgrounds Strategic Planning for 2016. Danci Baker stated they would like to advertise for a maintenance/manager position and have two commissioners and two fairgrounds board members work together to create a job description, conduct interviews and hire.

 

If they find a good maintenance person, the fairgrounds board will do all the promoting. If they find a good event-coordinator, they will figure funding to contract the maintenance.

 

The commissioners would like to see more venues. Whether promoters approach the board to rent the facility, or the board promote more activities.

 

Chairman Scott Deal informed the Fairgrounds Board that the county is going to advertise to lease the fairgrounds to see if there is any interest from an entity or a group. The county needs to try something different to utilize the facility more.

 

The Commission will let the Fairgrounds Board know which avenue they will be going, either lease the facility or continue with the Fairgrounds Board by December 18, 2015.

 

Discussion: Darby Nutter has concerns regarding the safety of Bad River Road. The County needs to figure out a way to fix the first mile of Bad River Road for the safety of the residents. Cut-Across Road also needs to be made safe. Both these roads are FAS (Federal Aid System), will check with the State if the County qualifies for assistance.

 

Contingency Transfer – Resolution 2015-25: SDCL 7-21-32.3, provides that the Board of County Commissioners may adopt a transfer appropriations from the contingency budget or other appropriations which are insufficient.

RESOLUTION 2015–25

CONTINGENCY TRANSFER

 

WHEREAS, insufficient appropriation was made in the 2015 adopted budget for the Register of Deeds; Mentally Ill; JUV Maintenance departments to discharge just obligations of said appropriations: and

 

WHEREAS SDCL 7-21-32.2 provides that transfers be made by resolution of the board from the contingency appropriation established pursuant to SDCL 7-21-6.1 to other appropriations;

 

THEREFORE BE IT RESOLVED that the appropriation be transferred from the contingency budget to the Register of Deeds in the sum of $7,260.00; Mentally Ill in the sum of $10,000.00; JUV Maintenance in the sum of $25,000.00.

 

Motion by Dana Iversen, second by Sonny Harrowa, to approve Contingency Transfer in the amount of $7,260.00, for Register of Deeds. All voted Aye. Motion Carried.

 

Motion by Sonny Harrowa, second by Dana Iversen, to approve Contingency Transfer in the amount of $10,000.00, for Mentally Ill. All voted Aye. Motion Carried.

 

Motion by Craig Heller, second by Sonny Harrowa, to approve Contingency Transfer in the amount of $25,000.00, for JUV Maintenance. All voted Aye. Motion Carried.

 

Dated this 1st day of December, 2015.

 

ATTEST:                                             BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Edwards, Auditor                  Scott Deal, Chairman

 

 

Adjourn: Motion by Craig Heller, second by Dana Iversen, to adjourn at 7:06 P.M. All voted Aye. Motion Carried.

 

 

ATTEST:                                             BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Edwards, Auditor                  Scott Deal, Chairman

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08 E 2nd Avenue
Fort Pierre, SD 57532
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