August 6, 2013

  STANLEY COUNTY COMMISSION

MINUTES

AUGUST 6, 2013

The regular meeting of the Stanley County Commission was called to order at 5:04 p.m. (CDT) by Chairman Iversen with Commissioners Dennis Booth, Scott Deal and Brian Scott present.  Commissioner Ronnie Heckenlaible was absent.  Auditor Karen Sharp, State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Director of Equalization Larry Kindle, Welfare Director Dawn Sass, Highway Superintendent Leo Sullivan, Mark Rowen 4-H Youth Program Advisor, and Bobbi Severson with the Extension Expanded Food Nutrition Education Program (EFNEP) were also in attendance.  The meeting began with the recitation of the Pledge of Allegiance.

AGENDA:  Motion by Booth, second by Scott, to approve the Agenda.  All voted Yea.  Motion carried.

MINUTES:  Motion by Scott, second by Booth, to approve the Minutes of July 2, 2013.  All voted Yea.  Motion carried.

Motion by Booth, second by Deal, to approve purchase of computer equipment by the Auditor in the sum of $3,000.00. 

CLAIMS:  Motion by Scott, second by Deal, to approve the claims as presented.  All voted Yea.  Motion carried.

AIRTECH HEATING & COOLING                    8,920.72  GOV BLDG REPAIR & MAINT  
AMERICAN MEDICAL RESPONSE                  1,237.50  JUNE 2013                    
AT&T MOBILITY                                                  47.52  CELL PHONE                      
AVERA MCKENNAN HOSPITAL                       621.00  INVOL MENTAL ILLNESS         
BEST LAWN CARE                                              205.00  GOV BLDG SUPPLIES            
BLACK HILLS CHEMICAL                                  393.44  GOV BLDG SUPPLIES             
BOTTOM LINE WELDING                                     63.05  SQUARE TUBING-WELDING SUPPLS
LAURA BUCK                                                        35.00  ANNUAL LIBRARY MEMBERSHIP    
BUTLER MACHINERY CO                                1,031.08  REPAIRS & SUPPLIES-PARTS     
RONALD CALKINS                                                23.75  MV REFUND                    
CAPITAL AREA REFUSE LLC                               62.75  TRASH BILLING 6/24-7/25      
WICK COMMUNICATIONS                                 479.54  6/4 COMM MIN
WICK COMMUNICATIONS                                 299.79  COMMISSIONER 7/2 MTG                 CENTURYLINK                                                    333.17  COUNTY PHONE SERVICE          CHEMSEARCH                                                   1452.38  FUEL TREATMENT                CHEMSEARCH                                                      69.34  GOV BLDG SUPPLIES            
CHRISTY LUMBER                                             260.53  FAIRGROUNDS REPAIRS & MAINT  
COLE PAPERS INC       74630700                        393.10  FAIRGROUNDS INVOICE #8856154  COMMUNICATIONS CENTER INC                   440.00  ANNUAL TOWER LEASE           
COMMUNITY YOUTH INVOLVED                1,666.67  AUGUST 2013 SUPPORT
COVE PLACE ROAD DISTRICT                        504.15  COVE RD DIST AMT HELD          
COWBOY COUNTRY STORES PIERRE            146.47  DOE - GAS    
DAKOTA REFRIGERATION                            1,231.92  GOV BLDG REPAIRS & MAINT     
DIESEL MACHINERY INC                                 357.33  SOLENOIS FOR D4I DOZER       
DIVISION OF MOTOR VEHICLE                        27.00  TITLE FEES/PLATES-NEW TRUCKS
EDDIE'S TRUCK SALES                                      25.90  TRUCK PARTS                   ENVIROTECH                                                    278.00  GARBAGE
EXTREME TECHNOLOGY                                245.00  PHONE SYSTEM REPAIRS 
WADE FISCHER                                             2,864.66  ATTY FEES                          
FLEET SERVICES                                         13,359.69  GAS & DYED FUEL              
FORT PIERRE FIRE DEPT                           1,0945.24  FIRE PREMIUM REFUND          
FORT PIERRE CITY                                            7.15  CHN COPIER LEASE & COPIES    
FORT PIERRE CITY                                      2,849.28 UTILTIES
FORT PIERRE CITY                                    63,658.73  DUE TO CITY OF FORT PIERRE
FORT PIERRE CITY                                      3,056.46  5% MV COLLECTIONS
FORT PIERRE CITY                                      1,111.00  CITY ROADS       
FOUR CORNERS FIRE DEPTMENT               962.21  FIRE PREMIUM REFUND          
GASRITE INC                                                  305.44  GASRITE INC                  
GOLDEN WEST                                               334.04  E 911 UTILITIES              
STACEY FAYE GREEN                                    26.68  MV REFUND                    
GROSSENBURG IMPLEMENT                       422.19  A/C REPAIRS & SUPPLIES       
ASHLEY HARDIN                                            20.00  JUDICIAL TRAVEL/WITNESS       
HUGHES COUNTY AUDITOR                   13,760.00  JUNE 2013 BILLING            
JC OFFICE SUPPLY                                          39.50  OFFICE SUPPLIES              
JC OFFICE SUPPLY                                          56.78  AUDITORS OFFICE SUPPLIES     
TAMMI JOHNSON                                            20.00  MV REFUND                    
ROBERT T KONRAD                                      335.60  M VOSBERG                    
LEIDHOLT MCNEELY & LEIDHOLT            379.35  MUSEUM/LOG CABIN REPAIR/MAINT
KENT LEWIS                                                     8.75  MV REFUND                    
THOMAS P MAHER                                    2,738.99  JULY 2013 MONTHLY EXPENSES   
BRYAN MEHLHAFF                                       45.00  MV REFUND                    
MICRO-FIX COMPUTERS                          2,168.00  AUDITORS EQUIPMENT           
MICROFILM IMAGING SYSTEMS INC        375.00  ROD SCANNING EQUIP MONTH RENT
MIDCONTINENT COMMUNICATION        217.30  OFFICE INTERNET               
MIDLAND FIRE DEPARTMENT                 120.28  FIRE PREMIUM REFUND          
MINNEHAHA COUNTY AUDITOR            157.50  MENTALLY ILL PROF SRVCS      
MONTANA-DAKOTA UTILITIES CO          16.50  GOV BLDG NATURAL GAS         
MORRIS INC                                                 24.10  OXYGEN - SHOP SUPPLY         
MORRIS INC                                                688.00  COMM REFUND                  
DARLIS D PERRY                                       405.00  BLOOD ALCOHOL TESTS          
CITY OF PIERRE                                         110.00  MEDICAL DIRECTOR AGREEMENT   
PITNEY BOWES INC                                   136.95  POSTAGE METER RENTAL          
PITNEY BOWES                                           201.30  POSTAGE                      
RUNNINGS SUPPLY INC                             675.79  MISC PARTS & SUPPLIES        
RUNNINGS SUPPLY INC                               90.06  GOV BLDG EQUIP & SUPPLIES    
STANLEY COUNTY TREASURER                  5.00  ADMIN FEES                   
SD BUREAU OF ADMINISTRATION             39.17  STATE TELEPHONE SYSTEM
SD ASS’N OF COUNTY OFFICIALS              162.00  DUE TO CO ASSOC - $2      
SD DEPARTMENT OF REVENUE                  105.00  ALCOHOL BLOOD TESTS
SD DEPARTMENT OF REVENUE              7,4375.11  MV 54.5%,1.5%,2.5%, & 3%
SD DEPARTMENT OF REVENUE                  150.00  VITALS
SD DEPARTMENT OF REVENUE                1,545.00  3RD QUTR PUBLIC HEALTH NURSE      
SD ASSN OF ASSESSING OFFICES                300.00  DOE TRAINING                 
KARA SEMMLER                                            231.00 ATTY FEES                     
SERVALL UNIFORM/LINEN CO                      50.31  CLEAN RUNNERS                
SMALL ENGINE HOUSE                                    8.40  CHAINSAW PARTS
STANLEY CO SCHOOL DIST                     67,094.28  DUE TO SC SCHOOL
STANLEY CO SCHOOL DIST                         100.00  PETTY OFFENSE
STANLEY CO SCHOOL DIST                       6,666.87  STATE FINES
STANLEY CO SCHOOL DIST                         999.83  STATE PENALTIES             
SUTLEYS TOWN & RANCH MARKET           18.65  GOV BLDG SUPPLIES            
SHIRLEY A SWANSON                                   20.00  JUDICIAL WITNESS 
TITZE ELECTRIC INC                                     72.21  FAIRGROUNDS REPAIR & MAINT            
ULTRA INC                                                 3,477.40  DOE SUPPORT CONTRACT
ULTRA INC                                                     25.00  DOE SOFTWARE TRAINING
UNITED LABORATORIES                            290.96  GOV BLDG SUPPLIES            
WW TIRE SERVICE INC                                692.39  TIRES PURCHASES/REPAIR
WW TIRE SERVICE INC                                  15.00  W&P REPAIRS                  
XEROX CORPORATION                                 193.93  COPIER LEASE & COPIES        
ZANDER AUTO PARTS                                  1,16.12  PARTS & SUPPLIES             
ZANDER AUTO PARTS                                   170.52  W&P SUPPLIES

SALARIES BY OFFICE: Commissioners--$ 4,134.00; Auditor--$4,787.20; Treasurer--$4,787.20; States Attorney-- $5,331.20; Custodian--$2,404.20; Director of Equalization--$2,813.50; Register of Deeds--$2,704.00;Road and Bridge,--$28,010.38; Community Health Secretary--$1,990.84; WIC Secretary--$252.36; Dakotacare, employee insurance--$12,404.48; SD Retirement System, withheld and match--$5,965.92; Electronic Transfer, FICA, Medicare and Withholding Tax--$13,448.33.

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

JULY  2013                                                                                                                                                        

Cash on hand --$1,099.50

Checks, less than 3 days--
$9,246.59   
                                                                                                                                                                         Petty Cash  $200.00                                                                                                                     

First National Bank-- $63,548.27                                                     

MKKT. ACCT. – First National Bank  $3,175,543.81                                                                                                       

MKKT. ACCT. – American State Bank  $66,869.50                                                                 

SD FIT -- $6,010.18                                                                                                           

Total -- $3,322,517.85                                                                         

REGISTER OF DEEDS:                                                                                                                      

Regular fees, July 2013-- $3,669.29                                                                                                                    

Transfer fees July 2013-- $3,485.50 

Treasurer and Auditor reports were presented and reviewed.

EXECUTIVE SESSION:  Motion by Scott, second by Booth, to move into Executive Session for Poor Relief, SDCL 1-25-2(1) at 5:30 p.m.  All voted Yea.  Motion Carried.  Motion by Scott, second by Booth, to reconvene into regular session at 5:59 p.m.  All voted Yea.  Motion Carried.

Motion by Booth, second by Scott, to pay poor relief claim #8686 in the sum of $621.00 upon confirmation that it will be the final payment.  All voted Yea.  Motion Carried.

HAYING LEASE:  The following bids were received for a Three-year Hay Lease, to-wit:  Darby Nutter $1,005.00 per year; Leland Fischer $1,600.00 per year; Jay Pearson $1,134.00 per year; Kevin Scott $1,170.00 per year, and Steve Andersen, $910.00 per year.  Motion by Scott, second by Deal, to accept the bid of Leland Fischer for $1,600 per year.  All voted Yea.  Motion Carried.

EXECUTIVE SESSION:  Motion by Scott, second by Booth, to move into Executive Session for Personnel, SDCL 1-25-2(1), at 6:10 p.m.  All voted Yea.  Motion Carried.  Motion by Scott, second by Dennis, to reconvene into regular session at 6:29 p.m.  All voted Yea.  Motion Carried.

ASSISTANT DIRECTOR OF EQUALIZATION:  Motion by Deal, second by Scott, to hire Ron Nagle as Assistant Director of Equalization at a wage of $13.00 per hour commencing August 12, 2013, with an evaluation after 90 days (November 10  , 2013), and provided that Ron Nagle obtain designation as a Certified Appraiser within one year (August 12, 2014).  All voted Aye.  Motion Carried.

SUPPLEMENTAL BUDGET HEARING:  6:30 p.m. (CDT) being the time set for hearing to consider supplementing the General Fund Budget as follows:  State’s Attorney $39,688.00 salaries and related expenses, plus $812.00 professional services; prisoner maintenance $50,000.00; Coroner $5,000.00; Fairgrounds $21,000.00; Fire Fund $3,000.00; Emergency Management Fund $8,000.00  The budget supplement will amend the 2013 annual budget adopted by the Stanley County Commission as Resolution No. 2012-09 on September 20, 2012.  Motion by Booth, second by Deal, to supplement the budget as set forth above.  All voted Yea.  Motion Carried.

Motion by Deal, second by Scott, to approve an automatic supplement to the Emergency Management Fund in the sum of $29,049.00 to reflect grant monies that were received in May 2013.  All voted Yea.  Motion Carried.

HIGHWAY DEPT:  Discussion with Superintendent Sullivan regarding road maintenance and purchase of a new road grader, and work at the fairgrounds.

SURPLUS PROPERTY:  Motion by Deal, second by Scott, to declare Auditor’s HP Compaq Tower computer surplus, which is of no value, and authorize disposal to the landfill; and to declare Auditor’s office HP 2840 laser jet printer, fairgrounds roping chute and two bucking chutes, all with values of less than $500.00, surplus with intent to sell for best offer, and if not disposed of by January 2, 2014, items may be disposed of at the landfill.  All voted Yea.  Motion Carried.

Rodeo proposals will be placed on the September 3, 2013, agenda.

Discussion was had regarding making all Commissioner districts at large.  There will be further discussion in September.

State’s Attorney Tom P. Maher was asked to correspond with parties regarding courthouse roof leak.

Sheriff  Rathbun is to get more information for the possibility of a Fed Ex drop box at the courthouse.

August 21, 2013, at 5:00 p.m. (CDT) was set for a Special Meeting to work on the budget.

ADJOURN:  Motion by Booth, second by Deal, to adjourn at 8:39 p.m. (CDT).  All voted Yea. Motion Carried.

ATTEST:                                                                 BOARD OF STANLEY COUNTY COMMISSIONERS

                (SEAL)

Karen Sharp, Auditor                                                         Dana Iversen, Chairman

 

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