April 5, 2011
The regular meeting of the Stanley County Commissioners was called to order at 8:00 a.m. by Chairman D.D. Jacobson with Dennis Booth, Dana Iversen and Brian Scott present. Pat Sutley was absent. Director of Equalization Don Wiedemer, Auditor Kris Kroll, States Attorney Tom Maher and Highway Superintendent Leo Sullivan were also present.
AGENDA: Moved by Iversen, seconded by Scott to approve the agenda. All voted aye. Motion carried.
MINUTES: Moved by Scott, seconded by Booth to approve minutes of the March 1, 2011 meeting. All voted aye. Motion carried.
HIGHWAY DEPT: Sullivan discussed hauling gravel and road conditions.
TOBACCO FREE CH: State law states that the buildings are smoke free, not tobacco free.
CLAIMS: Motion by Booth, seconded by Scott to approve the claims. All voted aye. Motion carried.
TARA L. ADAMSKI 323.58 COURT APPT ATTY
ALLTEL 41.74 UTILITIES
AMERICAN MEDICAL RESPONSE 1143.35 SUBSIDY FEBRUARY 2011
ASSN OF SD CO WEED/PEST 150.00 ANNUAL DUES
AVERA QUEEN OF PEACE 71.90 SERVICES & FEES
BLACK HILLS CHEMICAL 154.93 SUPPLIES
DENNIS BOOTH 40.00 P/Z MEETING
BOTTOM LINE WELDING 51.70 SUPPLIES
Butler Machinery Co 1536.72 SUPPLIES
CAPITAL AREA REFUSE LLC 58.00 TRASH BILLING
CAPITAL JOURNAL 278.13 SUBSCRIPTION RENEWAL
CATLIN'S CAR CLINIC 185.00 REPAIRS/MAINT.
CHEMSEARCH 405.50 SUPPLIES
COLE PAPERS INC. 314.10 REPAIRS
COMMUNITY YOUTH INV. 1666.66 APRIL SUPPORT
COUNTRY CARPET & FLOORING 2636.68 INSTALL CARPET TILE
BOB COVERDALE 56.65 P/Z MEETING
COWBOY COUNTRY STORES 80.00 GASOLINE
Chandler's Glass & Recycl 15.00 SUPPLIES
DAKOTA 2000 56.95 NETGEAR ROUTER
DAKOTA BUSINESS CENTER 63.04 SUPPLIES
DUFFY LAW OFFICE 2394.40 COURT APPT ATTY
EDDIES TRUCK SALES 745.82 SUPPLIES
FLEET SERVICES 14293.31 SUPPLIES
FORT PIERRE FIRE DEPT 14425.00 2ND QTR PAYMENT
FORT PIERRE CITY 1704.06 COPIER LEASE
FOUR CORNERS FIRE DEP 4500.00 2ND QTR PAYMENT
FRIMAN OIL & GAS CO. 27336.00 #2 DYED FUEL
Friman Oil & Gas Co. 825.17 SUPPLIES
GOLDEN WEST TELECOMM 334.04 911 SERVICE
LORI J. GRODE 152.00 TRANSCRIPT
HUGHES COUNTY AUDITOR 12200.00 JAIL BILLING
KRIS KROLL 30.00 DISTRICT MEETING MILEAGE
KRIS KROLL 149.00 SKILLPATH SEMINAR
Klein's Office Equipment 46.19 SUPPLIES
JOHN LATHAM 20.00 SUBPOENA
SHAUN LEAFGREEN 40.00 P/Z MEETING
LEIDHOLT, MCNEELY & LEID. 79.50 REPAIRS/MAINT.
LITTLE FALLS MACHINE,INC 148.68 SUPPLIES
LYCOX ENTERPRISES, INC. 17950.00 EQUIPMENT
JACK MAGEE 246.00 COURT APPT ATTY
THOMAS P MAHER 2348.59 PROFESSIONAL SERVICES
MICRO-FIX COMPUTERS 105.00 REPAIRS & MAINT
MICROFILM IMAGING SYSTEMS 375.00 MONTHLY RENT
MIDCONTINENT COMMUNICATION 206.70 UTILITIES
MISSOURI VALLEY RADIOLOGY 24.84 B1100AS5
MN WIRELESS, LLC 69.00 UTILITIES
MONTANA-DAKOTA UTILITIES 613.13 UTILITIES
DARLIS D PERRY 540.00 BLOOD TESTS
PIERRE CITY 110.00 MEDICAL DIRECTOR
PITNEY BOWES GLOBAL 175.19 RENTAL INVOICE
PRYNTCOMM 229.88 COMMISSIONER MISC
QUILL CORPORATION 157.98 SUPPLIES
QWEST COMMUNICATIONS 270.42 4 CORNERS REPEATERS
OLINGER,LOVALD & MCCAHREN 507.91 SL
MICHAEL ROTHSCHADL 164.54 SUBPOENA
RUNNINGS 354.22 SUPPLIES
RUNNINGS SUPPLY INC 122.63 SUPPLIES
SCHAEFFER'S OIL 365.28 SUPPLIES
SDAAO 200.00 ANNUAL CONFERENCE
SDACO 600.00 2011 WORKSHOP
SD BUREAU OF ADMINISTRATION 19.13 UTILITIES
SD DEPARTMENT OF REVENUE 3592.71 SC INVOLUNTARY
SERVALL UNIFORM & LINEN 53.52 REPAIRS/MAINT.
SHANE'S PHARMACY 50.30 MEDICAL CARE
SHARPE ENTERPRISES INC. 12000.00 FINAL PMT-SCHOMER BARN
SIOUX CITY FOUNDRY CO. 4004.00 SUPPLIES
ST MARY'S HEALTHCARE CNT 702.96 QMHP EVAL
ST MARY'S HEALTH CARE CNT 751.17 CRISIS ROOM
STANLEY COUNTY LAW 44984.00 2ND QTR PAYMENT
RODNEY STOESER 44.44 P/Z MEETING
SUTLEYS TOWN & RANCH MARKET 2.99 SUPPLIES
THE LODGE AT DEADWOOD 196.00 CONVENTION
TITZE ELECTRIC 1971.90 SCHOMER BARN REPAIRS
SCHMIDT, SCHROYER, MORENO 51.13 PROFESSIONAL SERVICES
JON VANDER MATEN 90.00 BLOOD TESTS
WALMART COMMUNITY 61.85 SUPPLIES
MONA WEIGER 613.20 TRANSCRIPTS
Wegner Auto Co. 1928.69 REPAIRS/MAINT.
XEROX CORPORATION 150.17 LEASE - BILLABLE PRINTS
YANKTON COUNTY 103.75 MENTAL ILLNESS HEARING
YANKTON REXALL DRUG 16.98 MEDICATION
Zander Auto Parts 454.44 SUPPLIES
SALARIES BY OFFICE: Commissioners, $3602.70; Auditor, $6371.86; Treasurer, $5901.76; States Attorney, $6811.02; Custodian, $3127.40; Director of Equalization, $6833.88; Register of Deeds, $3487.60;Road and Bridge, $28901.86; Community Health Secretary, $2632.56; WIC Secretary, $333.71; Wellmark Blue Cross/Blue Shield, employee insurance, $12754.95; SD Retirement System, withheld and match, $5651.56; SD Supplemental Retirement, employee contribution, $40.00; Electronic Transfer, FICA, Medicare and Withholding Tax, $10836.11
AUDITOR’S ACCOUNT WITH THE TREASURER:
Cash on hand $1183.48
Checks, less than 3 days 26285.72
Petty Cash $200.00
First National Bank $40195.77
MKKT. ACCT. – First National Bank $2436335.17
MKKT. ACCT. – American State Bank $65816.58
SD FIT $6005.84
REGISTER OF DEEDS:
Regular fees, March 2011 $1697.92
Transfer fees, March 2011 $3372.50
PETTY CASH: Kroll asked for additional petty cash for the Register of Deeds due to an increase in customers requesting change for the Clerk of Courts. After discussion, Comm. declined the request stating that those customers need to go to a bank for change.
CASH TRANSFER: Motion by Scott, seconded by Iversen to transfer $3700 from the General Fund to Emergency & Disaster Fund for unanticipated repeater expenses. All voted aye. Motion carried.
WORK COMP AUDIT: Kroll informed Comm. that covering board volunteer members is an additional $10/per/month. No action taken.
WEST LOWER BRULE TWP: Wiedemer stated that the land in question is not being taxed. No action taken.
SDAAO CONFERENCE: Motion by Booth, seconded by Iversen to approve Don Wiedemer and Beth Dutt to attend the SDAAO Convention on May 24-27. All voted aye. Motion carried.
COPIER AGREEMENT: Motion by Scott seconded by Booth to approve the copier agreement with the City of Fort Pierre, Hughes & Stanley Co. Ext. and Stanley Co. Law Enforcement, CSD Coop. Grazing Dist. and the SC Health Nurse. All voted aye. Motion carried.
CONNECTING POINT SERVER UPGRADE: Motion by Booth, seconded by Iversen to approve the server upgrade. All voted aye. Motion carried.
USED FRONT END LOADER BID OPENING: Jeff Kroll with Butler was in attendance. Bids were as follows: Titan Machinery: 2003 Case 721D $88000; Butler Machinery: 2001 CAT 938G $77200; Sheehan Mack: 2007 Volvo L70F $108000, 2005 Volvo L70E $100500, 2006 Volvo L60E $98000; RDO Equipment: 2004 Deere 544J $65000, new 2011 Deere 524K $108500. Motion by Booth, seconded by Scott to table awarding the bid until Sullivan can look at the equipment that was bid and a decision will be made at the April 12, 2011 meeting. All voted aye. Motion carried.
EMERGENCY MANAGEMENT: Fines discussed the 2010 Homeland Security Grant Contract. Motion by Scott, seconded by Iversen to approve the contract. All voted aye. Motion carried. Weather Spotter training is on April 6 at 7:00 at Pierre Fire Station #1. The Wildfire Protection Plan Grant has been completed and the final payment of $6849 has been received. Discussion followed on the possibility of applying for a grant to install a card swipe security system for the CH.
VENDING MACHINE: Toby Bernstein discussed installing a coin operated vending machine upstairs in the CH. Motion by Booth, seconded Scott to approve Bernstein to install a vending machine with a contract that has been approved by the States Attorney. All voted aye. Motion carried.
PUBLIC HEARING CONDITIONAL USE PERMIT – VERIZON WIRELESS: Wiedemer presented the Comm. with information regarding a Conditional Use Permit requested by Verizon Wireless with sites at SD06 Oahe at 27469 US HWY 14 & 34 and SD06 Wagonbound Creek at 24898 US HWY 34 for better cell phone coverage. Permit was approved by Planning & Zoning at the March 29, 2011 meeting. Motion by Scott, seconded by Iversen to approve the Permit. All voted aye. Motion carried.
VETERAN’S MEMORIAL: David Neuharth and Jim Stoeser were in attendance. Neuharth informed Comm. that there is a balance of $8300 for the memorial. A meeting will be held on April 12 at 7:30 p.m. in the Commission Room to discuss further avenues of collecting donations.
EXECUTIVE SESSION: Motion by Booth, seconded by Scott to go into Executive Session for personnel at 10:14 a.m. All voted aye. Motion carried. Out at 11:02 a.m.
4-H SUMMER ASSISTANT: Lynn Carlson asked for a summer 4-H assistant to help with all of the tasks throughout the summer. They have $5500 in the budget for this position. The position typically pays $7.75-$8.25/hour. The Hughes Co. Comm. approved them to advertise for the position. Motion by Iversen, seconded by Scott to approve the advertisement for this position. All voted aye. Motion carried. Carlson suggested that there may be changes to the structure of the Extension offices and he will report any information after the meeting on April 12.
MAINTENANCE BACKUP: Rick Sass asked that the Comm. approve Cindy Kindle as backup maintenance/custodian. Motion by Booth, seconded by Scott to approve Cindy Kindle at a rate of $10/hour. All voted aye. Motion carried.
FAIRGROUNDS BLEACHERS: Rick Hahn presented the contract for the bleachers and the drawings for the concrete work. He estimates that the concrete will cost $10000 and the work will start after May 8 and be completed before June 10, 2011.
EXECUTIVE SESSION: Motion by Booth, seconded by Scott to go into Executive Session for a contract at 11:28 a.m. All voted aye. Motion carried. Out at 11:50 a.m.
FOUR CORNERS FIRE DEPT: David Neuharth, Mitch Norman, Lura Kirkpatrick, Duane Prince and Levi Neuharth were present. David Neuharth stated that the heat bill is high and they would like to be proactive in working things out and creating a lease agreement. Comm. will meet with members from the Fire Dept. at a later time to discuss insurance and lease options.
LUNCH: Adjourned for lunch at 12:09 p.m. The meeting was called back to order at 1:08 p.m.
EXECUTIVE SESSION: Gerrick McComsey with Sharpe Enterprises was present. Motion by Booth, seconded by Scott to go into Executive Session for a contract at 1:08 p.m. All voted aye. Motion carried. Out at 2:08 p.m.
SCHOMER BARN: Motion by Scott, seconded by Booth to make a final payment to Sharpe Enterprises in the amount of $12000 on the Schomer Barn project. All voted aye. Motion carried.
HUMAN RESOURCES: Chuck Humphrey presented the Comm. with Personnel Policy changes dated back to Nov., 2010. The changes were tabled until the April 12 meeting. Humphrey also presented the Comm. with an employee pay schedule. Motion by Scott, seconded by Iversen to keep the pay schedule the same as listed from 2007. All voted aye. Motion carried.
EXECUTIVE SESSION: Dawn Sass was present. Motion by Booth, seconded by Scott to go into Executive Session for poor relief at 2:41 p.m. All voted aye. Motion carried. Out at 2:51 p.m.
POOR RELIEF: Motion by Scott, seconded by Booth to deny payment to applicant-case #1. Motion by Scott, seconded by Iversen to deny payment to St. Mary’s Healthcare-case #2. All voted aye. Motion carried.
SDACO: Motion by Iversen, seconded by Booth to approve Treasurer Stroup, Register of Deeds Stoeser, and Auditor Kroll to attend the SDACO Spring Workshop and Deputy Treasurer Dougherty and Deputy Auditor Sass to attend the SDACO Deputy Workshop. All voted aye. Motion carried.
TREASURER’S REPORT: Treasurer Stroup presented the Comm. the bank reconciliation and interest statements.
AUDITOR’S REPORT: Auditor Kroll presented the Comm. with the budget expenditure report, fund cash balances, adjusting entries and Monitoring Compliance report.
SKILLPATH SEMINAR: Motion by Booth, seconded by Scott to allow Kroll to attend the Skillpath Seminar in Pierre in June. All voted aye. Motion carried.
SURPLUS SHREDDER: Motion by Iversen, seconded by Scott to surplus the ID Armor shredder from the Treasurer’s Office as trash as it is broken and unrepairable. All voted aye. Motion carried.
RESIGNATION: Motion by Iversen, seconded by Scott to accept Pat Sutley’s letter of resignation. Motion by Scott, seconded by Iversen to advertise the interim Commissioner position for District #2 Precinct #9, with resume and cover letter due to the Auditor’s Office by April 20, 2011.
ADJOURNMENT: Meeting adjourned at 3:20 p.m.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Kristi Kroll, Auditor D.D. Jacobson, Chairman