April 3, 2012

STANLEY COUNTY COMMISSION
MINUTES
APRIL 3, 2012

The regular meeting of the Stanley County Commissioners was called to order at 8:09 a.m. (CDT) by Chairman Dennis Booth with Commissioners Marsha Davenport, Dana Iversen, D. D. Jacobson and Brian Scott present.  Director of Equalization Don Wiedemer, Highway Superintendent Leo Sullivan, State’s Attorney Thomas P. Maher, Treasurer Sonny Harrowa, Auditor Karen Sharp, Emergency Management Director Rob Fines, Lance Nixon, James Forney, Brad Lawrence, Terry Kvislen, Iris Meligan and Dr. Rodney Viscarra were also present.

AGENDA:  Motion by Scott, second by Iversen, to approve the Agenda with the addition of PILT, Excel Classes and Fairgrounds.  All voted Aye.  Motion carried.

MINUTES:  Motion by Iversen, second by Jacobson, to approve the Minutes of March 6, 2012.  All voted Aye.  Motion carried.

CLAIMS:  Claims were reviewed, and the claims of Larry’s Plumbing and Scott’s Fencing were pulled as they are to be paid by the Chamber.  Motion by Davenport, second by Jacobson, to approve the remaining claims as presented.  All voted Aye.  Motion carried.

AMERICAN MEDICAL RESPONSE INC              1,143.35  FEBRUARY SUBSIDY             
AT&T MOBILITY                                                      46.22  UTILITIES                    
MALLORI BARNETT                                               254.20  DH - CRT APPT ATTY           
REBECCA BARTON                                                  20.00  SUBPOENA                     
BEST WESTERN OF HURON                                   162.42  LEO SULLIVAN                 
BLACK HILLS CHEMICAL & JANITOR                 145.10  SUPPLIES                     
BOB BAK CONSTRUCTION                               44,600.00  SUPPLIES                     
BOTTOM LINE WELDING                                       447.72  REPAIRS/MAINT.               
BROWN & SAENGER                                              305.00  LASER CHECKS                  
Butler Machinery Co.                                                1,973.63  SUPPLIES                     
CAPITAL AREA COUNSELING INC                       522.00  QMHP EVALUATIONS             
CAPITAL AREA REFUSE LLC                                  58.00  TRASH BILLING                
CAPITAL JOURNAL                                                753.94  ADVERTISING                  
CATLIN'S CAR CLINIC                                           110.96  PICKUP REPAIRS                CENTURYLINK                                                       164.54  4 CORNERS                    
CHANDLERS INC AUTO GLASS/RECYCL              35.00  WINDSHIELD REPAIR            
CHOLIK SIGN COMPANY                                        20.00  STANLEY COUNTY DECALS         COMMUNITY YOUTH INVOLVED CTR.            1,666.66  APRIL SUPPORT                
COUNTRY CARPET & FLOORING                        707.45  SUPPLIES                     
CAPITAL JOURNAL                                               120.00  TRAVEL & CONF.               
DAKOTA BUSINESS CENTER                                 85.64  SUPPLIES                     
MARSHA DAVENPORT                                           40.00  PLANNING/ZONING MEETING      
DIAMOND MOWERS, INC.                                     241.69  SUPPLIES                     
PAT DOUGHERTY                                                   47.40  PLANNING/ZONING MEETING      
DUFFY LAW OFFICE                                             418.20  COURT APPT ATTY              
EDDIES TRUCK SALES                                       5,048.69  SUPPLIES                      
WADE FISCHER                                                   3,025.11  COURT APPT ATTY              
FLEET SERVICES                                               12,091.89  SUPPLIES                     
FORT PIERRE FIRE DEPT                                 14,425.00  2ND-QTR PAYMENT              
FORT PIERRE CITY                                            1,186.29  UTILITIES                    
FOUR CORNERS FIRE DEPTMENT                   4,500.00  2ND QTR PAYMENT              
FRIMAN OIL AND GAS CO.                                 615.77  SUPPLIES                     
GOLDEN WEST TELECOMMUNICATIONS         334.04  911 SERVICES                 
LORI J. GRODE                                                        51.00  TRANSCRIPT                   
AMBER HODGIN                                                     20.00  SUBPOENA                     
HUGHES COUNTY AUDITOR                          13,000.00  JUV/ADULT FEB JAIL BILLING   
INLAND TRUCK PARTS CO.                                  44.30  SUPPLIES                     
LURA KIRKPATRICK                                              83.66  WEED/PEST MEETING            
KLEINS OFFICE PLUS                                             15.11  SUPPLIES                     
SHAUN LEAFGREEN                                               40.00  PLANNING/ZONING MEETING      
THOMAS P MAHER                                             2,566.66  PROFESSIONAL SERVICES        
MELVIN'S FLOWER SHOP, INC.                             49.50  MEMORIAL                     
MICRO-FIX COMPUTERS                                       70.00  VIRUS REMOVAL                
MICROFILM IMAGING SYSTEMS INC                 375.00  MONTHLY EQUIP RENT           
MICROFIX, INC.                                                     254.00  SUPPLIES                     
MIDCONTINENT COMMUNICATION                  206.70  UTILITIES                     
MN WIRELESS, LLC                                                69.00  UTILITIES                    
MONTANA-DAKOTA UTILITIES CO                   217.34  UTILITIES                    
MORRIS, INC.                                                          76.62  SUPPLIES                     
PIERRE CITY                                                         110.00  MEDICAL DIRECTOR AGREEMENT   
PITNEY BOWES GLOBAL                                    136.95  RENTAL AGREEMENT             
PURCHASE POWER                                             471.28  ACCT #8000909002511017       
QUILL CORPORATION                                     1,935.44  SUPPLIES                     
RESERVE ACCOUNT                                           387.60  OFFICE POSTAGE              RUNNINGS                                                           295.34  SUPPLIES                     
JENNIFER SCHULTZ                                             20.00  SUBPOENA                     
JEREMY SCHULTZ                                               20.00  SUBPOENA                     
SCOTT FENCING & TRENCHING                    2,625.00  REPAIRS & MAINTENANCE              
SD BUREAU OF ADMINISTRATION                     9.34  UTILITIES                    
SD DEPARTMENT OF REVENUE                    1,615.00  2ND QUARTER PAYMENT          
SD ASSOC. OF CO WEED/PEST BRD                150.00  ANNUAL DUES                  
SDML WORKERS COMPENSATION FUND      292.00  WORKMAN'S COMP               
SERVALL UNIFORM & LINEN                            48.97  REPAIRS/MAINT.               
SHANE'S PHARMACY                                         14.98  PRESCRIPTION                 
STANLEY COUNTY OFFICE                              260.00  EMPLOYEE FLU SHOTS           
STANLEY COUNTY LAW ENFORCEMENT  47,480.50  2ND QTR PAYMENT              
STERN OIL CO. INC.                                         1,957.25  SUPPLIES                     
AJ STOESER                                                           72.20  WEED/PEST MEETING            
RODNEY STOESER                                               44.44  PLANNING/ZONING MEETING      
SUTLEY’S TOWN & RANCH                                11.62  SUPPLIES                     
TJ TECHNOLOGIES, INC.                                    115.96  SUPPLIES                     
TRUENORTH STEEL                                           477.00  SUPPLIES                     
ULTRA INC                                                          450.00  SYMANTEC PROTECTION          
MONA WEIGER                                                   144.40  TRANSCRIPT COMPENSATION      
WW TIRE SERVICE, INC                                     808.56  SUPPLIES                     
RANDY YOST                                                       72.20  WEED/PEST MEETING            
YOUNGBERG & SONS INC                                  85.00  SUPPLIES                     
ZARECKY'S MIDWEST CONSTRUCTION      6,041.66  LIGHTING COMPLETE 

AUDITOR AND TREASURER REPORTS were presented to the Commissioners by Auditor Karen Sharp and Treasurer Sonny Harrowa.

HIGHWAY DEPARTMENT:  Discussed purchase and sale of blade; flood reimbursements; replacement of culverts, road conditions, completion of gravel crushing, gravel request by the school for parking lot and employee quitting time.  Sullivan requested hiring John Hillmer for part-time summer help starting April 4, 2012, at $13.50 per hour wage.  Motion by Jacobson, second by Iversen, to hire John Hillmer part-time at $13.50 per hour beginning April 4, 2012.  All voted Aye.  Motion carried.

Discussion was had regarding the gravel for the parking lot requested by the school.  Motion by Jacobson, second by Scott, to donate $3,500.00 to the Stanley County School District for purchase of gravel that would match the required engineer fill and that the school could also use the County’s crushed concrete for fill.  All voted Aye.  Motion carried.

EMERGENCY MANAGEMENT:  Rob Fines and James Forney discussed with the Commissioners the drainage problem on Forney’s property due to the levy not being completely removed and Cullan Deis adding to it along the golf course.  Forney requested a remedy from the County since the County is the governing body regarding drainage issues.  Commissioners will consult with the State’s Attorney and Forney will have his attorney, Rob Anderson, contact the State’s Attorney.  Motion by Jacobson, second by Scott, to have the State’s Attorney review and advise how to proceed with the matter.  All voted Aye.  Motion carried.

Rob Fines recommended the County adopt a burn ban resolution, and he will give public notice of the same.  Motion by Davenport, second by Scott, to adopt Resolution 2012-05.  All voted Aye.  Motion carried.

STANLEY COUNTY

RESOLUTION 2012- 05    

      WHEREAS, Stanley County has Ordinance No. 2009-01 FOR THE REGULATION OF FIRE HAZARDS IN STANLEY COUNTY; and

WHEREAS, Stanley County has a substantial amount of remaining vegetation this spring, increasing the potential fuel for a fire; and

WHEREAS, Stanley County is now experiencing very dry conditions due to lack of moisture late this winter and into spring; and

WHEREAS, Stanley County is dedicated to taking steps to protect the health and safety of all residents of the County and all property within the County, and

WHEREAS, the Stanley County Commission has consulted with local fire officials and law enforcement officials in regard to the severity of this issue; and

WHEREAS, for purposes of this Resolution, “open burning” shall be defined as any outdoor fire, including but not limited to campfires, warming fires, charcoal grill fires, or the prescribed burning of fence rows, fields, wild lands, trash and debris.  This resolution excludes fires contained within liquid-fueled or gas-fueled stoves, fireplaces within all buildings, charcoal grill fires at private residences, and permanent fire pits or fire grates located on supervised developed picnic grounds and campgrounds; and

WHEREAS, conditions of extreme fire hazard now exist in Stanley County;

      NOW THEREFORE BE IT RESOLVED that the Stanley County Commission enact this resolution on an emergency basis and impose a ban to prohibit or restrict open burning in order to protect the public health and safety pursuant to South Dakota Codified Law 7-8-20(18); and be it

      FURTHER RESOLVED that the burn ban will be effective 9:00 AM, April 4, 2012; and be it

FURTHER RESOLVED that the ban will be in place until fire conditions improve and the Commission takes action to remove the ban.

DATED this 3rd day of April, 2012.

ATTEST:                                         Dennis Booth, Chairman

Karen Sharp, Auditor                            Stanley County Commission

PLANNING & ZONING VERIZON CONDITIONAL USE PERMIT:  Wiedemer advised that Verizon had been approved to build a tower in 2007, but it was never built.  There were no objections, it has been approved by Planning and Zoning and advertised for approval by the Commissioners.  Motion by Jacobson, second by Iversen, to approve the location and conditional use permit by Verizon to build a tower on the Todd Scott property south of Fort Pierre.  All Aye.  Motion carried.

ABATEMENTS:  Edwards -- Mobile home had been surrounded by water, which was later removed and replaced by another elevated mobile home.  Motion by Iversen, second by Scott to table.  All voted Aye.  Motion carried.

Fonder -- Closed on house and flooded two weeks later.  Notice of foreclosure has been filed with Register of Deeds.  Motion to table by Iversen, second by Scott.  All voted Aye.  Motion carried.

Commissioners and State’s attorney discussed the need to be uniform in granting/rejecting abatements.  The Board of County Commissioners utilized a uniform approach concerning tax abatement for homes that were damaged by the flood.  The general method or approach was to pro-rate the abatement, based upon the period between the commencement of the flood and the applicants’ return home within 2011; and to measure the damage to the home, based upon the pre-flood and the post-flood assessed value of the home.  The impact that the requested abatement would have upon the taxpayers of Stanley County and the County’s ongoing operations and other financial commitments was also considered; and further reliance was given to information and evidence submitted by the aggrieved taxpayer and the Stanley County Assessor in order to determine the amount of tax abatement, including the original tax bill, the description and evidence of damage to the subject property, and other information concerning the condition of the subject property.

Forney, James and Sharon:  Requested an abatement of 2011 taxes in the sum of $1,960.00.  Motion by Jacobson, second by Scott, to abate $850.00.  All voted Aye.  Motion carried.   

Kvislen, Terry and Arlene:  Requested an abatement of 2011 taxes in the sum of $1,327.92.  Motion by Scott, second by Davenport, to abate $80.00.  All voted Aye.  Motion carried.

Riter, Carolyn:  Requested an abatement of 2011 taxes in the sum of $1,959.36.  Motion by Scott, second by Jacobson, to abate $116.00.  All voted Aye.  Motion carried.

Viscarra, Rodney and Dale:  Requested an abatement of 2011 taxes in the sum of $4,161.30.  Viscarra amended requested abatement, including residence and lot value to $2,880.00.  Motion by Iversen, second by Davenport, to abate $2,880.00.   All voted Aye.  Motion carried.

Ulmen, James and Judith:  Requested an abatement of 2011 taxes in the sum of $4,111.43.  Motion by Iversen, second by Davenport, to abate $478.00.  All voted Aye.  Motion carried.

Gallimore, Donald and Donna:  Requested an abatement of 2011 taxes in the sum of $432.66.  Motion by Scott, second by Iversen, to abate $233.00.  All voted Aye.  Motion carried.

Pearson, Glennis:  Requested an abatement of 2011 taxes in the sum of  $687.28.  Motion by Scott, second by Davenport, to abate $460.00.  All voted Aye.  Motion carried.

Fonder, Matthew and Caralynn:  Requested an abatement of 2011 taxes in the sum of $1,782.23.  Motion by Scott, second by Jacobson, to abate $983.00.  All voted Aye.  Motion carried.

Edwards, Philena M.:  Requested an abatement of 2011 taxes in the sum of $106.00.  Motion by Iversen, second by Scott, to abate $106.00.  All voted Aye.  Motion carried.

RECESS:  Motion by Jacobson, second by Scott, to recess until 1:00 p.m. (CDT).  All voted Aye.  Motion carried.  Chairman Booth reconvened the meeting at 1:06 p.m. (CDT).

GOOD FRIDAY:  Commissioners were advised that the Governor had declared state government office to be administratively closed the afternoon of Good Friday, and pursuant to Stanley County’s Personnel Policy Stanley County offices would also be closed.

BANKHEAD JONES:  Motion by Scott, second by Jacobson to keep all the Bankhead Jones funds received for county road purposes.  All voted Aye.  Motion carried.

PILT:  Motion by Iversen, second by Scott, to split PILT monies received in 2012 as follows:  County 39.02%; School 50%; Fire 2.54%; Road and Bridge 6.73%; Courthouse 1.71%.  All voted Aye.  Motion carried.

ENERGY GRANT:  Commissioners were advised that Marlene Knutson, Executive Director of Central SD Enhancement District, is satisfied with the completion of the paperwork for the energy grant and all liens, releases and payrolls have been taken care of.

EXTENSION/4-H:  Mark Rowen had asked if the Extension/4-H could use some space on the County’s web page.  Permission was granted.  Rowen will be contacting Booth regarding some needed remodeling.

SCHOOL ART CLASS AND 4-H:  The school art classes and 4-H have expressed an interest in doing some type of artwork on the back of the panels in the entrances of the courthouse next fall/winter.  Auditor will advise the groups that the Commissioners have given their okay, and the two groups are to come up with some type of plan with costs, etc.

SURPLUS PROPERTY:  Motion by Scott, second by Jacobson, that Department Heads present a list to the Commission before selling, trading, destroying  or otherwise disposing of consumable supplies, printed text or subscriptions that do not require a surplus property motion.  All voted Aye.  Motion carried.

EXCEL CLASSES:  Motion by Jacobson, second by Davenport, to allow Stanley County employees to take Excel basic and intermediate classes.  Attendance is to be staggered so that county offices will not be closed.  All voted Aye.  Motion carried.

BOARD OF EQUALIZATION meeting set for Tuesday, April 10, 2012, at 6:30 p.m. (CDT).

SALARIES BY OFFICE: Commissioners, $3,975.90; Auditor, $9,106.00; Treasurer, $8,366.96; States Attorney, $9,9725.84; Custodian, $4,500.20; Director of Equalization, $13,452.37; Register of Deeds, $5,082.61;Road and Bridge, $39,707.94; Community Health Secretary, $3,866.92; WIC Secretary, $414.86; Wellmark Blue Cross/Blue Shield, employee insurance, $12,878.72; SD Retirement System, withheld and match, $8,827.20; SD Supplemental Retirement, employee contribution, $2,635.00;  Electronic Transfer, FICA, Medicare and Withholding Tax, $16,396.52.

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

February, 2012                                                                                                                                                                        
Cash on Hand  $1,385.15

Checks (less than 3 days) -- $7,875.25                                                                                                         

Petty Cash  $200.00                                                   

First National Bank -- $63,452.96                                                     

MKKT. ACCT. – First National Bank -- $2,540,795.80                                                  

MKKT. ACCT. – American State Bank -- $66,399.42                        

SD FIT -- $6,007.65                                                  

Total -- $2,686,116.02                                

REGISTER OF DEEDS:                                                              

Regular fees, February, 2012 --- $1,379.30                                                        

Transfer fees, February, 2012 -- $1,154.00            

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                             

March,  2012                                                                                                                                                                   
Cash on Hand -- $2,228.58

Checks (less than 3 days) -- $8,339.46                                                                                            

Petty Cash -- $200.00                                                 

First National Bank -- $27,955.65                                                    

MKKT. ACCT. – First National Bank -- $2,504,554.87                                                  

MKKT. ACCT. – American State Bank -- $66,425.73                        

SD FIT -- $6,007.79                                                  

Total --$2,615,712.08                                 

REGISTER OF DEEDS:                                                              

Regular fees, March, 2012 --- $1,979.60                                                                                                             

Transfer fees, March, 2012 -- $ 2,040.00

ADJOURN:  Motion to adjourn at 2:20 p.m. (CDT) by Scott, second by Iversen.  All voted Aye.  Motion carried.  Meeting adjourned.

ATTEST:                             BOARD OF STANLEY COUNTY COMMISSIONERS

Karen K. Sharp, Auditor       Dennis Booth, Chairman

    

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Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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