January 2, 2024
STANLEY COUNTY COMMISSION MEETING
MINUTES
January 2, 2024
The regular meeting of the Stanley County Commission was called to order at 5:08 P.M.(CT) by Chairman Dana Iversen with Commissioners Mike Kenzy, Craig Heller, Sonny Harrowa and Gary Grittner. Also present was State’s Attorney Tom P. Maher, Treasurer Bill Konst, Highway Superintendent Lee Smith, Government Building Manager Rick Striker, Don Kirkpatrick, Lura Kirkpatrick, and Auditor Philena Burtch. The meeting commenced with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Craig Heller, second by Sonny Harrowa, to approve the Agenda. All voted Aye. Motion Carried.
MINUTES: Motion by Craig Heller, second by Sonny Harrowa, to approve December 5, 2023, Minutes and December 19, 2023, Minutes. All voted Aye. Motion Carried.
Conclude 2023’s Business: All business having been transacted for 2023, Motion by Mike Kenzy, second by Craig Heller, to adjourn Business for 2023, at 5:09 P.M. All voted Aye. Motion Carried.
Convene the First Meeting of 2024 at 5:10 P.M.
Organization of Board – Chairman/Vice Chairman
Motion by Gary Grittner, second by Sonny Harrowa, to nominate Craig Heller for Chairman.
Motion by Sonny Harrowa, second by Gary Grittner, to cease nominations and a Ballot be cast for Craig Heller as Chairman 2024. All voted Aye. Motion Carried.
Motion by Mike Kenzy, second by Sonny Harrowa, to nominate Dana Iversen for Vice Chairman.
Motion by Gary Grittner, second by Mike Kenzy, to cease nominations and a Ballot be cast for Dana Iversen as Vice Chairman 2024. All voted Aye. Motion Carried.
CLAIMS: Motion by Sonny Harrowa, second by Mike Kenzy, to approve Claims as presented. All voted Aye. Motion Carried.
AMERICAN STAMP & MARKETING 158.45 ROD SUPPL
ARAMARK 85.72 R&B MAINT
AL ARENDT 404.25 OVERPAID TAXES
AT&T MOBILITY 472.53 CELL PHONES
CAPITAL AREA COUNSELING INC 600.00 NOV 2023 MCR
CENTRAL SD ENHANCEMENT DISTRIC 7660.11 ANNUAL MEMBERSHIP DUES
CENTURYLINK 224.86 OFFICE PHONES
COMMUNITY YOUTH INVOLVED INC 2083.33 JANUARY SUPPORT
COWBOY COUNTRY STORES 45.52 GOV BLDG FUEL
JLF ENTERPRISES INC 14.98 R&B SUPPL
FLEET SERVICES 951.02 R&B/FRGRNDS FUEL
FLOYD'S TRUCK CENTER 9.22 R&B SUPPL-T12
FORT PIERRE FIRE DEPT 18750.00 1ST QTR SUPPORT
FORT PIERRE CITY 68.82 EXT COPIER LEASE & COPIES
FORT PIERRE CITY 2930.23 UTILITIES
FOUR CORNERS FIRE DEPTMENT 5625.00 1ST QTR SUPPORT
GOLDEN WEST TELECOMMUNICATIONS 200.00 E-911
GRAHAM TIRE COMPANY 1165.54 R&B REPAIR/MAINT-C1/T2
HUGHES CO EMERGENCY & DISASTER 325.00 ANTENNA SITE LEAS-SNAKE BUTTE
INLAND TRUCK PARTS 33.31 R&B SUPPL-T3
LILA’S SEWING & EMBROIDERY 22.00 2022 EOY
THOMAS P MAHER 1914.49 DEC 2023 EXPENSES
MENARDS - PIERRE 35.92 GOV BLDG MAINT
MID DAKOTA VEGETATION MNGT 6375.00 W&P ROW SPRAYING
MIDCONTINENT COMMUNICATION 154.55 COUNTY SHOP PHONE & INTERNET
MIDCONTINENT COMMUNICATION 216.78 OFFICE INTERNET
MIDLAND FARMS 911.34 OVERPAID TAXES
MONTANA-DAKOTA UTILITIES CO 332.98 COUNTY SHOP NATURAL GAS
MONTANA-DAKOTA UTILITIES CO 711.18 CH BLDG/FRGRNDS NATURAL GAS
NE SD COMM ACTN PRGM 5000.00 SD GROW ANNUAL SUPPORT
NORTHWEST PIPE FITTINGS INC 633.39 FRGRNDS REPAIR & MAINT
OVERHEAD DOOR CO OF PIERRE 581.78 R&B REPAIR/SUPPL
CITY OF PIERRE 110.00 DEC MED DIR
PITNEY BOWES INC 421.09 POSTAGE
PLANNING & DEVELOPMENT 4000.00 DOE GIS
QUILL CORPORATION 225.17 OFFICE SUPPL
REDWOOD TOXICOLOGY LABORATORY 123.00 TOXICOLOGY TESTS
REES COMMUNICATIONS 1646.50 R&B MAINT/SUPPL
ROBINS WATER CONDITIONING INC 12.00 R&B SUPPL
RUNNINGS SUPPLY INC 219.77 R&B SUPPL
RUNNINGS SUPPLY INC 22.49 FRGRNDS MAINT
STANLEY COUNTY LAW ENFORCEMENT 75669.00 1ST QRT SUPPORT
SCHREIBER ELECTRIC LLC 1018.43 CH BLDG LIGHTING
SD BUREAU OF ADMINISTRATION 107.91 OFFICE LONG DIST/BIT
SDML WORKERS COMPENSATION FUND 41989.08 WORKERS COMPENSATION
SERVALL UNIFORM/LINEN CO 48.52 GOV BLDG SUPPL
K THOMPSON LAW PROF 1030.70 CRT APPT ATTRNY
VERENDRYE MUSEUM 875.00 1ST QTR SUPPORT
JESS WRIGHT 21.00 MV REFUND
WW TIRE SERVICE INC 265.80 R&B REPAIR/MAINT-T8-LOWBOY-P5
ZANDER AUTO PARTS 8.49 R&B SUPPL
Auditor Report: Auditor Philena Burtch presented the Commissioners with the November 2023 Budget Expenditure Report showing each department’s expenses as of November 30, 2023, and Fiscal Revenue Report as of November 30, 2023.
SALARIES BY OFFICE: Commissioners - $3,759.88; Auditor - $5,601.87; Treasurer - $5,677.68; States Attorney - $10,841.49; Custodial - $3,193.67; Director of Equalization - $7,154.89; Register of Deeds - $3,444.72; Road & Bridge - $23,575.31; Weed & Pest - $463.73; Fairgrounds - $5,932.37; Extension - $1,758.36; Employee Health Insurance - $16,830.03; SD Retirement System, withheld and match - $11,875.64; Electronic Transfer; FICA, Medicare and Withholding Tax - $21,980.62.
Register of Deeds:
Regular Fees December 2023 - $ 1,435.63
Transfer Fees December 2023 - $ 3,000.00
Government Building: Rick Striker informed the Commission that for safety purposes, lights and cameras on the north side of the building would be beneficial. Rick will get quotes.
Highway Department: Lee Smith presented the Commission with a report of work performed by the Highway Department for the month of December 2023, which consists of hauling gravel, mowing, clean culvert on Hayes Road and B&B Ranch Road, snow removal, service and repair equipment.
Pickup Snow Blade: Motion by Gary Grittner, second by Dana Iversen, to approve the purchase of a Western 8’6 MVP Plus V-Plow from Floyd’s Truck Center, in the amount of $8,155.61. All voted Aye. Motion Carried.
Board Appointments: All boards to remain the same as CY2023.
Designation of Official Places of Sale: Motion by Gary Grittner, second by Sonny Harrowa, to designate the Courthouse, Fairgrounds and County Highway Shop as official places of sale for Stanley County. All voted Aye. Motion Carried.
Department Purchase Policy: Department purchase policy requires all Departments to receive Commissioner approval for purchases over $500.00. The Highway Department needs Commissioner approval for fuel purchases over $25,000.00.
Resolution: 2024-02 Official Bank Depositories: Motion by Gary Grittner, second by Sonny Harrowa, to adopt Resolution 2024-02 Designating Bank Depositories. All voted Aye. Motion Carried.
RESOLUTION 2024-02
DESIGNATING BANK DEPOSITORIES
BE IT RESOLVED by the Board of Stanley County Commissioners that the bank depositories for Calendar Year 2024 will be as follows: American Bank & Trust, Pierre, SD; BankWest, Pierre, SD; First Fidelity Bank, Fort Pierre, SD; First National Bank, Fort Pierre and Pierre, SD; SD FIT (South Dakota Public Funds Investment Trust), Fort Pierre, SD; US Bank, Pierre, SD; Wells Fargo Bank, Pierre, SD.
Dated this 2nd day of January 2024.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Craig Heller, Chairman
2024-03 Official Newspaper: Motion by Dana Iversen, second by Mike Kenzy, to adopt Resolution 2024-03 Official Newspaper. Iversen voted Aye, Kenzy voted Aye, Grittner voted Nay, Harrowa voted Nay, Heller voted Aye. Motion Carried.
RESOLUTION 2024-03
DESIGNATING OFFICIAL NEWSPAPER
WHEREAS, the law requires that an official newspaper be designated for the county.
NOW THEREFORE BE IT RESOLVED by the Board of Stanley County Commissioners that the official newspaper for Calendar Year 2024 shall be the Capital Journal.
Dated this 2nd day of January, 2024.
Attest: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Craig Heller, Chairman
2024-04 Burial and Funeral Assistance: Motion by Mike Kenzy, second by Dana Iversen, to adopt Resolution 2024-04 Burial and Funeral Assistance. All voted Aye. Motion Carried.
RESOLUTION 2024-04
BURIAL AND FUNERAL ASSISTANCE
For those County residents who die in a state of indigence or who are otherwise qualified under SDCL 28-17
BE IT RESOLVED that Stanley County shall allow burial and funeral expenses as follows: Two Thousand Dollars ($2,000.00) burial fees and the opening and closing of the grave.
Any requests for County burial assistance shall be made prior to the services, whenever practical. It shall be the duty of the Commissioner in whose district the decedent had established residency to determine if the resident was indigent at the time of death, if it is not possible for the entire Board to meet prior to the time of the internment.
BE IT FURTHER RESOLVED that the Stanley County Commissioners will follow all guidelines set out in Stanley County’s Welfare Guidelines for burial assistance as per Chapter 13 of the Welfare Guidelines for Stanley County.
BE IT FURTHER RESOLVED that the aforementioned amounts shall be for the Calendar Year 2024.
Dated this 2nd day of January, 2024.
ATTEST: Stanley County Board of Commissioners
(SEAL)
Philena Burtch, Auditor Craig Heller, Chairman
2024-05 Claims: Motion by Dana Iversen, second by Sonny Harrowa, to adopt Resolution 2024-05 Claims. All voted Aye. Motion Carried.
RESOLUTION 2024-05
CLAIMS
WHEREAS certain entities require the payment of funds by the 15th day of each month or payment within a certain time frame; and
WHEREAS many of these claims are received after the Board of Commissioners’ monthly meeting; and
WHEREAS interest or a penalty might apply if these claims are not paid within the specified time;
NOW, THEREFORE BE IT RESOLVED that the County Auditor is hereby given the authority to pay such claims without the Commissioners’ approval providing the claims are presented at the next regular meeting of the Board of County Commissioners.
Dated this 2nd day of January, 2024.
ATTEST: Stanley County Board of Commissioners
(SEAL)
Philena Burtch, Auditor Craig Heller, Chairman
2024-06 Travel and Conference: Motion by Sonny Harrowa, second by Mike Kenzy, to adopt Resolution 2024-06 Travel and Conference. All voted Aye. Motion Carried.
RESOLUTION 2024-06
TRAVEL AND CONFERENCE
WHEREAS County Commissioners, Auditor, Register of Deeds, Treasurer, State’s Attorney, County Coroner, Director of Equalization, Highway Superintendent, and Assistants and/or Deputies as determined by Elected Official or Department Head, are hereby authorized to attend educational conferences, meetings and conventions held and conducted within or without the State of South Dakota pertaining to the betterment and advancement of County government per SDCL 7-7-25; and
WHEREAS the Stanley County Board of Commissioners has set the mileage and conference expense for the county offices;
NOW, THEREFORE, BE IT RESOLVED that Stanley County will pay up to $40.00 per day for meals. Meals are reimbursed when overnight travel is required at $6.00 for breakfast (leaving before 5:31 a.m.; returning after 7:59 a.m.); $14.00 for lunch (leaving before 11:31 a.m.; returning after 12:59 p.m.); and $20.00 for dinner (leaving before 5:31 p.m.; returning after 7:59 p.m.). There shall be no reimbursement for meals when they are provided as part of the meeting. Mileage for personally owned vehicle shall be at the state rate of $0.51 per mile. Motel rooms shall be paid at actual cost.
Dated this 2nd day of January, 2024.
ATTEST: STANLEY COUNTY BOARD OF COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Craig Heller, Chairman
2024-01 Salaries and Wages 2024: Motion by Dana Iversen, second by Sonny Harrowa, to approve Resolution 2024-01 Salaries and Wages, effective first payroll of 2024. All voted Aye. Motion Carried.
SALARY RESOLUTION 2024-01
WHEREAS, SDCL requires the Board of County Commissioners to designate the number of Deputies and Clerks and to set their salaries.
THEREFORE, BE IT RESOLVED by the Board of Stanley County Commissioners, that the salary of all new employees be set upon hiring. Judges and Clerks of Elections, $15.00 per hour, $15.00 for Election School, plus mileage for rural Election workers; Mileage reimbursement rate for personally owned vehicle for all county employees, 51 cents per mile; Commissioners have the option of participation in the health insurance plan at their own expense.
BE IT FURTHER RESOLVED that all highway maintenance employees will work four (4), 10-hour days.
The following salaries shall be paid effective first payroll of Calendar Year 2024: Craig Heller, Commissioner, $10,271.88; Michael Kenzy, Commissioner, $10,271.88; Dana Iversen, Commissioner, $10,271.88; Sonny Harrowa, Commissioner, $10,271.88; Gary Grittner, Commissioner, $10,271.88; Thomas P. Maher, States Attorney, $59,631.20; Anna Maher, Deputy State’s Attorney, $38,042.40; Philena Burtch, Auditor, $59,295.84; William Konst, Treasurer, $58,164.00; Patricia Duffy, Register of Deeds, $58,289.76; Matthew Riter, Director of Equalization, $47,306.72; Lee Smith, Highway Superintendent, $68,584.48; Scott Deal, Fairgrounds Manager/Maintenance, $58,247.84; Weed & Pest Supervisor, $7,531.07; Weed & Pest Secretary, $938.37.
The following wages shall be paid effective first payroll of Calendar Year 2024: Rick Striker, Custodian, $21.25 per hour; Janice Booth, Deputy Auditor, $19.89; Jessicia Barta, Deputy Treasurer, $19.89 per hour; Jodi Bothwell Assistant Director of Equalization, $21.42 per hour; Beverly Stoeser, Part-Time Deputy Register of Deeds, $25.00 per hour; Keva Hedman, Highway Administrative Assistant, $22.16 per hour; Thomas Richardson, Highway Foreman, $26.48 per hour; Patrick Prince, Equipment Operator/Truck Driver, $24.48 per hour; Kirby O’Dea, Truck Driver, $22.67 per hour; Justin Jones, Truck Driver/Equipment Operator, $23.46 per hour; Zachery Knowlton, Truck Driver/Equipment Operator, $19.64 per hour; William Uecker, Truck Driver/Equipment Operator, $23.21 per hour; , Stacy Buchholz, States Attorney Legal Assistant, $22.44 per hour; Jane Schrank, States Attorney Legal Assistant, $22.44 per hour; Jackie Husted, Extension Assistant, $22.46 per hour; Van Johnson, Highway Seasonal, $25.00; Highway Seasonal, $20.50 per hour; Marvin Cline, Fairgrounds Maintenance, $21.56 per hour; Fairgrounds Office, $17.50; Fairgrounds Seasonal, $20.00; Weed & Pest Board Members, $51.50 per meeting; Planning & Zoning Board Members, $51.50 per meeting; Coroner & Deputy Coroner, $61.80 per call.
Dated this 2nd day of January 2024.
ATTEST: BOARD of STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Craig Heller, Chairman
Antenna Site Lease Agreement – Snake Butte Tower Lease: Motion by Sonny Harrowa, second by Gary Grittner, to approve Antenna Site Lease Agreement 2024, Snake Butte Tower. All voted Aye. Motion Carried.
Hughes County Emergency Management Services 2024 Agreement: Commissioner Iversen stated that Stanley County and Hughes County have worked years to build a good working relationship. In times of emergencies, we need to rely on each other. Lura Kirkpatrick stated that the first responders in Hayes have worked well with and appreciate all that the emergency management has done for Four Corners Fire Department over the years. Treasurer Konst has volunteered to be the liaison for emergency management.
Motion by Sonny Harrowa, second by Mike Kenzy, to accept and approve Chairman Heller to sign the Hughes County Emergency Management Services 2024 Agreement. All voted Aye. Motion Carried.
FEMA Hazard Mitigation Assistance Grant Project – Ross: Motion by Sonny Harrowa, second by Dana Iversen, to deny the request for Stanley County to sponsor the FEMA Hazard Mitigation Assistance Grant for Ross. All voted Aye. Motion Carried.
Abatement – Record #9021: Motion by Sonny Harrowa, second by Dana Iversen, to approve Abatement for Record #9021 in the amount of $1,912.94, due to house destroyed. All voted Aye. Motion Carried.
Discussion: Chairman Heller asked if we have a plan to fix the elevator? Government Building Manager Rick Striker has been searching for someone with knowledge to fix it.
Tom P Maher thanked Commissioner Dana Iversen for all his years as Chairman. Tom greatly appreciates all Dana’s knowledge and leadership throughout the years as Chairman.
Auditor Burtch informed the Commission about a bill submitted by Secretary of State Office that would allow counties that have Electionware to be able to create ballot images and the cast vote record. If this bill goes through, we will have to purchase equipment and the license. The cost will be over $10,000.00. We did not budget for this expense so adjustments will need to be made.
Upcoming Workshops: MSHA Training, Highway Department
Annual Report Workshop, Auditor
Adjournment: Motion by Dana Iversen, second by Gary Grittner, to adjourn at 6:30 P.M. All voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
(SEAL)
Philena Burtch, Auditor Craig Heller, Chairman