July 1, 2014

STANLEY COUNTY COMMISSION

MINUTES

JULY 1, 2014

 

The regular meeting of the Stanley County Commission was called to order at 4:11 p.m. (CDT) by Chairman Scott with Commissioners Dennis Booth, Scott Deal and Dana Iversen present.  Commissioner Sonny Harrowa was absent.  Others in attendance were Auditor Karen Sharp, Register of Deeds Beverly Stoeser, State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, County Health Nurse Carmella Bourk, County Health Nurse Secretary Bonnie Nickels, Custodian Ricky Sass, Director of Equalization Ron Nagle, Fairgrounds Manager Brenton Crain, Highway Superintendent Kelly McCollam, Rick Cronin of  Fort Pierre Fire Department, Lura Kirkpatrick, Dwayne  Prince, Dori Prince of  Four-Corners Fire Department, Philena Edwards and Kathleen Lehrkamp.  Meeting began with the recitation of the Pledge of Allegiance.

 

AGENDA:  Motion by Deal, second by Booth, to approve the Agenda.  All Voted Aye.  Motion Carried.

 

MINUTES:  Motion by Booth, second by Deal, to approve the Minutes of June 4 and 9, 2014.  All Voted Aye.  Motion Carried.

 

CLAIMS:  Motion by Iversen, second by Deal, to approve the claims as presented.  All Voted Aye.  Motion Carried.

 

AMERICAN STAMP & MARKETING                                                 31.39  SUPPLY                     

AMERICAN MEDICAL RESPONSE INC                                       1,237.50  JUNE 2014                    

AT&T MOBILITY                                                                                     21.90  CELL PHONES

AVERA MCKENNAN HOSPITAL                                                  1,0761.71  CARE OF POOR               

AVERA ST MARYS HOSPITAL                                                      1,222.56  CRISIS ROOM  

BANDY PRODUCTIONS LLC                                                          2,500.00  MOE BANDY

BAUMANN LUMBER                                                           462.33  FAIRGROUNDS REPAIRS          

BEST LAWN CARE                                                                               205.00  GOV BLDG MAINT               

BOB BAK CONSTRUCTION                                                           95,323.05  GRAVEL CRUSHING-BUFFALO PIT  

BUTLER MACHINERY CO                                                              1,163.23  PARTS-SUPPLIES               

CAPITAL AREA REFUSE LLC                                                              62.75  TRASH BILLING

WICK COMMUNICATIONS                                                             2,241.80  PUBLICATIONS

WICK COMMUNICATIONS                                                                  13.69  DOE PUBLICATIONS             

CARQUEST AUTO PARTS                                                                   53.57  PARTS FOR CAT 140MZ          

CENTURYLINK                                                                                      326.29  4 CORNERS REPEATER           

CHRISTY LUMBER                                                                 18.00  LUMBER SUPPLIES              

WILL CLARK ELECTRIC                                                                     775.51  INSTALL LIGHTING SHOP/OFFIC

COLE PAPERS INC       74630700                                                        483.20  FAIRGROUNDS SUPPLY            

COMMUNITY YOUTH INVOLVED, INC.                                      1,666.67  JULY MONTHLY SUPPORT    

COVE PLACE ROAD DISTRICT                                                      3,500.00  COVE ROAD DIST    

SHELLY COWAN                                                                                    150.00  4TH OF JULY RODEO-TIMER      

COWBOY COUNTRY STORES PIERRE                                         95.07  GOV BLDG SUPPLY

BRENTON CRANE                                                                                2,000.00  CHANGE FOR JULY 3RD & 4TH    

DAKOTA BUSINESS CENTER                                                              831.69  ROD EQUIP & SUPPLY             

DAKOTA FURNITURE INSTALLATION                                              92.50  COMMERCIAL REFUND            

DAKOTA RADIO GROUP                                                               144.00  W&P ANNUAL MTG               

DANI'S THISTLE SPRAYING                                                      7,557.50  WEED & PEST SUPPLIES         

JESSICA DEAL                                                                                   33.50  MV REFUND                    

FACTOR 360                                                                                      350.00  ANNUAL WEB SITE HOSTING      

FASTSIGNS                                                                                                 145.28  POLLING PLACE SIGNS          

WADE FISCHER                                                                                        745.99  CRT APPT ATTORNEY                     

FLEET SERVICES                                                                                  1,745.26  GASOLINE                     

FORT PIERRE FIRE DEPT                                                  14,962.50  3RD QTR PAYMENT              

FORT PIERRE CITY                                                                                    12.57  CHN COPIER LEASE & COPIES    

FORT PIERRE CITY                                                                                2,531.64  UTILITIES

FORT PIERRE CITY                                                                            10,3857.05  DUE TO CITY OF FORT PIERRE     

FOUR CORNERS FIRE DEPTMENT                                                    4,662.50  3RD QTR PAYMENT              

FRIMAN OIL & GAS CO INC                                                              25,691.28  FUEL FOR SHOP TANKS          

GOLDEN WEST TELECOMMUNICATIONS                                        334.04  E-911                        

GUNN PRODUCTION                                                              2,500.00  MOE BANDY

KARLA HOFHENKE                                                                   400.00   RODEO-SECRETARY  

HOGEN'S HARDWARE HANK                                                                 156.28  SHOP SUPPLIES-PARTS          

HOGEN'S HARDWARE HANK                                                                       6.98  GOV BLDG REPAIR & MAINT      

HUGHES COUNTY AUDITOR                                                             14,960.00  MAY 2014 JAIL BILL           

JC OFFICE SUPPLY                                                                                        71.81  FAIRGROUNDS SUPPLY                    

JC PRINTING INC                                                                                          10.54  OFFICE SUPPLIES              

KIDS LOVE STICKERS                                                               113.70  CHN SUPPLIES                 

KNECHT HOME CENTER OF PIERRE                                                     91.46  UTILITY SINK FOR SHOP        

ROBERT T KONRAD                                                                                    235.20  CRT APPT ATTORNEY                         

LINCOLN COUNTY                                                                                     22.50  MENTALLY ILL HEARING           

LYLE SIGNS  INC                                                                                          220.89  SIGNS                        

THOMAS P MAHER                                                                                   4,342.47  JUNE EXPENSES                

KELLY MCCOLLAM                                                                       41.46  SUPPLY REIMBURSEMENT   

CURT MERRIMAN PRINTING                                                                4,193.00  4TH OF JULY RODEO            

MICRO-FIX COMPUTERS                                                                           80.00  COMPUTER TESTING-SERVICE     

MICRO-FIX COMPUTERS                                                                 2,868.00  TREAS EQUIPMENT                  

MICROFILM IMAGING SYSTEMS INC                                                  375.00  ROD EQUIP RENTAL             

MONTANA-DAKOTA UTILITIES CO                                           32.10  GOV BLDG NATURAL GAS         

MORRIS EQUIPMENT LLC                                                                            41.94  SHOP SUPPLIES                

MELODY MUSICK                                                                                            150.00  4TH OF JULY RODEO-TIMER      

OLINGER LOVALD MCCAHREN REIMER                                           1,426.06  CRT APPT ATTORNEY                     

DARLIS D PERRY                                                                                              480.00  ALCOHOL BLOOD TESTS          

PETERSEN MOTORS INC                                                                                33.89  WEED & PEST                  

PITNEY BOWES INC                                                                                         136.95  POSTAL METER RENTAL          

PITNEY BOWES                                                                                                  156.64  POSTAGE

PRYNTCOMM                                                                                                     75.00  DOE SUPPLY                     

QUILL CORPORATION                                                                   372.52  AUDITOR SUPPLY                    

RIVER CITIES TRANSIT                                                                           16,480.00  YEARLY TRANSIT FEE           

RUNNINGS SUPPLY INC                                                                                   384.73  PARTS-SUPPLIES               

RUNNINGS SUPPLY INC                                                                                   43.70  FAIRGROUNDS REPAIRS  

STANLEY COUNTY LAW ENFORCEMENT                                         58,275.00  3RD QTR PAYMENT              

STANLEY CO SCHOOL DISTRICT                                                   16,319.39  HOMELAND SECURITY 

STANLEY COUNTY TREASURER                                                                  5.00  ADMIN FEE 

SD ASS’N OF COUNTY OFFICIALS                                                           164.00  DUE TO COUNTY ASSOC-$2   

SD BUREAU OF ADMINISTRATION                                                       16.73  LONG DISTANCE-BIT            

SD DEPARTMENT OF REVENUE                                                        1,545.00  3RD QTR HEALTH NURSE 

SD DEPARTMENT OF REVENUE                                                  733.65  ANIMAL DAMAGE CONTROL

SD DEPARTMENT OF REVENUE                                              66,901.93  MV & VITALS

SD DEPTMENT OF REVENUE                                                                         245.00  ALCOHOL BLOOD TESTS

SECURITY LOCK SERVICE                                                                             358.00  GOV BLDG REPAIRS         

KARA SEMMLER                                                                                                556.80  CRT APPT ATTORNEY             

SERVALL UNIFORM/LINEN CO                                                                       34.88  CLEAN RUNNER RUGS            

SERVALL UNIFORM/LINEN CO                                                               73.22  GOV BLDG SUPPLY               

KAREN SHARP                                                                                                      11.57  SUPPLIES                     

SIOUX NATION OF FT PIERRE                                                                300.00  GOV BLDG SUPPLY  

STANLEY COUNTY SCHOOL DIST                                                  428,953.83  DUE TO SC SCHOOL            

STANLEY POST 20 AMERICAN LEGN                                                    800.00  RODEO-BEER SALES 

SUN MASTERS                                                                                             150.00  WINDSHIELD-PICKUP  

SUTLEYS TOWN & RANCH MARKET                                                       12.24  SHOP SUPPLIES                

THOMSON REUTERS - WEST                                                                      91.50  DOE SUPPL                    

TITZE ELECTRIC INC                                                                                      8.57  PARTS                        

ULTRA INC                                                                                                         350.00  TREAS REPAIR & MAINT         

US POSTAL SERVICE                                                                                         34.00  POST OFFICE BOX FEE  

VAN DIEST SUPPLY COMPANY                                                                 1,298.50  WEED & PEST SUPPLY            

WENDELL LAW OFFICE PC                                                                            985.76  ATTORNEY FEES                          

WHEELHOUSE PLUMBING INC                                                                               63.44  ELECTION                     

WW TIRE SERVICE INC                                                                                 1,290.93  TIRE SERVICE-TIRES 

XEROX CORPORATION                                                                                    185.11  COPIER LEASE & COPIES        

ZANDER AUTO PARTS                                                                                      208.45  PARTS-SUPPLIES               

ZANDER AUTO PARTS                                                                                        41.35  GOV BLDG REPAIRS

 

SALARIES BY OFFICE: Commissioners--$3,327.20; Auditor--$5,035.20; Treasurer--$5,112.65; States Attorney-- $5,529.32; Custodian--$2,384.00; Director of Equalization--$7,052.76; Register of Deeds--$2,784.00;Road and Bridge,--$25,970.814; Community Health Secretary--$2,061.84; WIC Secretary--$261.36; Fairgrounds--$2,692.30; Weed/Pest--$326.92; Planning/Zoning--$314.00;  Employee Health Insurance--$15,052.22; SD Retirement System, withheld and match--$6,790.74; Electronic Transfer, FICA, Medicare and Withholding Tax--$14,005.68.

 

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

June,  2014                                                                                                                                                                              

Cash on hand --$1,554.19

Checks, less than 3 days-- $24,953.93                                                                                                                                                                               Petty Cash -- $215.00                                                                                                                   

First National Bank -- $60,574.99                                                    

MKKT. ACCT. – First National Bank  $3,498,430.33                                                                                        

MKKT. ACCT. – Dakota Prairie Bank  $67,245.57                                                                    

SD FIT -- $6,011.78                                                                                                           

Total -- $3,658,985.79                                                                         

 

REGISTER OF DEEDS:                                                                                                                      

Regular Fees June 2014 -- $2,952.15                                                                                                                                   

Transfer Fees June  2014 -- $ 10,974.00                 

 

Auditor and Treasurer reports were reviewed.

 

SURPLUS CASH:  the total unassigned fund balance of the general fund is $953,545.66 representing 49.09% of the year’s budget.

 

CONTINGENCY TRANSFER:  Motion by Booth, second by Deal, to pass RESOLUTION 2014-08 – Whereas, SDCL 7-21-32.3, provides that the Board of County Commissioners may adopt a transfer appropriations from the contingency budget to other appropriations which are insufficient, the following contingency transfer shall be approved and adopted by the Board of County Commissioners of Stanley County SD, this 1ST day of July, 2014.  Contingency Transfer:  Expenditure:  101-411-422 (Care of Poor Hospital Account) in the sum of $3,500.00.  All Voted Aye.  Motion Carried.

AUTO TRANSFER:  Motion by Iversen, second by Booth, to adopt an automatic supplemental budget per SDCL 7-21-20.1 for an unanticipated federal grant as follows:  Expenditure:  226-0-331.23 (Homeland Securities Grant) $16,319.39; Means of Finance:  101-0-331.23 (Homeland Securities Grant) $16,319.39.  All Voted Aye.  Motion Carried.

WAGES OF EMPLOYEES:  Assistant Director of Equalization Nancy Lemieux incremental wage increase from $13.00 to $13.50 per hour effective June 26, 2014.

Carmella Bourk and Bonnie Nickels gave the County Health Nurse Quarterly Statistics report.

Kathleen Lehrkamp was the recipient of a $1,000 scholarship from the SD Association of County Officials.

BUDGET REQUESTS were received and reviewed from the following elected officials and department heads, to-wit:  Auditor, County Health Nurse, Custodian, Equalization, Fairgrounds, Register of Deeds, Road and Bridge, State’s Attorney, Treasurer, Weed and Pest, Fort Pierre Fire Department and Four-Corners Fire Department.

 

GRAVEL HAULING BID LETTING:  Morris, Inc. – 31¢ per ton mile; Briggs Trucking & Construction – 35¢ per ton mile for under 10 miles; 29¢ per ton mile for 10 miles or over; $1.25 per ton for loading.  Motion by Iversen, second by Deal, to reject all bids.  All Voted Aye.  Motion Carried.

 

SUPPLEMENT BUDGET PUBLIC HEARING:  Motion by Deal, second by Booth, to pass Resolution 2014-11 for a Supplemental Budget.  All Voted Aye.  Motion Carried.

RESOLUTION 2014-11

WHEREAS, SDCL 7-21-22 PROVIDES THAT THE Board of County Commissioners may adopt a supplemental budget; and

WHEREAS, DUE AND LEGAL NOTICE HAS BEEN GIVEN, THE FOLOWING Supplemental Budget to the Calendar Year 2014 adopted budget shall be approved and adopted by the Board of Commission of Stanley County, SD, this 1st day of July, 2014:

Supplemental Budget:

Expenditure:  Road and Bridge Fund – Equipment -------- $105,943.00

                                                               Crushing Gravel --    39,045.00

Means of Finance – Cash Applied                                          $144,988.00

ATTEST:                                                               BOARD OF STANLEY COUNTY COMMISSIONERS

Karen Sharp, Auditor                                          Brian Scott, Chairman

Commissioners authorized Director of Equalization Ron Nagle to advertise for a second Deputy of Equalization for a period of one (1) year.

 

PLAT OF ALLEMAN TRACT 1:  Motion by Iversen, second by Booth, to approve the 2014-12 Plat of Alleman Tract 1 as set forth in Resolution 2014-12.  All Voted Aye.  Motion Carried.

RESOLUTION 2014-12

PLAT OF Alleman Tract 1, a Subdivision of the South Half of Section 29, Township 7 North, Range 25 East of the BHM, Stanley County, South Dakota.

A RESOLUTION TO APPROVE THE PLAT OF Alleman Tract 1, a Subdivision of the South Half of Section 29, Township 7 North, Range 25 East of the BHM, Stanley County, South Dakota.

WHEREAS, the plat of the above described property has been executed according to statue; now therefore

BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of Alleman Tract 1.

Dated this 1st day of  July, 2014.

ATTEST:                                                               BOARD OF STANLEY COUNTY COMMISSIONERS

Karen Sharp, Auditor                                          Brian Scott, Chairman

 

PLAT OF THORSON OUTLOT B:  Motion by Booth, second by Scott, to approve the 2014-13 Plat of Thorson Outlot B as set forth in Resolution 2014-13.  All Voted Aye.  Motion Carried.

RESOLUTION 2014-13

PLAT OF Thorson Outlot B, a Subdivision of the Northeast Quarter of Section 32, Township 7 North, Range 25 East of the BHM, Stanley County, South Dakota.

A RESOLUTION TO APPROVE THE PLAT OF Thorson Outlot B, a Subdivision of the Northeast Quarter of Section 32, Township 7 North, Range 25 East of the BHM, Stanley County, South Dakota.

WHEREAS, the plat of the above described property has been executed according to statue, now therefore

BE IT RESOLVED that the County Commission, in and for Stanley County, does hereby approve the said plat of THORSON OUTLOT B.

Dated this 1st day of July, 2014.

ATTEST:                                                               BOARD OF STANLEY COUNTY COMMISSIONERS

Karen Sharp, Auditor                                       Brian Scott, Chairman

 

FAIRGROUNDS:  Motion by Deal, second by Booth, to authorize Fairgrounds Manager Brenton Crane to request change funds as needed for events at the fairgrounds.  All Voted Aye.  Motion Carried.

 

HIGHWAY DEPARTMENT work was discussed by Highway Superintendent McCollam and the Commissioners.

 

FUEL QUOTES:  Friman Oil & Gas $3.207; Midwest Coop $3.279; Don’s Sinclair $3.2385.  Motion Booth, second by Deal, to award bid to Friman Oil.  All Voted Aye.  Motion Carried.

Motion by Iversen, second by Deal, to approve the HAUL ROAD AGREEMENTS with the Pierre and Winner Highway Departments to the Clodfelter Pit.  All Voted Aye.  Motion Carried.

TRANSPORTATION ALTERNATIVES PROGRAM (TAP) was reviewed.

WEED AND PEST:  Will Vogel will be resigning to further pursue his education.  A Weed and Pest Board meeting was held June 25, 2014.  Motion by Deal, second by Iversen, to approve hiring Back Nine Aerial for an amount not to exceed $14,920 for material and labor to spray for noxious weeds with a helicopter.  All Voted Aye.  Motion Carried.

Motion by Iversen, second by Deal, to recess into Executive Session for Personnel, SDCL 1-25-2(1) at 8:48 p.m. (CDT).  All Voted Aye.  Motion Carried.  Motion by Iversen, second by Deal, to reconvene at 9:18 p.m. (CDT).  All Voted Aye.  Motion Carried.

 

Motion by Booth, second by Scott, to give Highway Department employees, to-wit:  Reed Stoeser, Pat Prince, Larry O’Daniel, and Jerry Rada a twenty-five cent (25¢) per hour raise retroactive to May 12, 2014.  All Voted Aye.  Motion Carried.

 

Motion by Deal, second by Booth, to hire Kirby O’Dea as a Blade Operator/Truck Driver at a wage of $15.00 per hour starting July 2, 2014.  Booth, Deal and Scott Voting Aye.  Iversen abstained.  Motion Carried.

 

Health Insurance:  Motion by Iversen, second by Booth, to renew the Stanley County Group Health Plan with Dakotacare effective August 1, 2014 and,

Move that Stanley County make a monthly defined contribution to each eligible fulltime employee of $658.21 to cover Dakotacare Group Health premiums.

Employees will be able to elect health coverage that meets their personal and/or financial needs via the Dakotacare Freedom eMarket.

All Eligible Employees will be provided an opportunity to visit with Bob Clark Insurance, Inc. about building a plan that meets the employee’s needs. 

                Should the employee not respond to an invitation to meet with Bob Clark Insurance, Inc. prior to July 20th, the employee will be enrolled in the Dakotacare Ultra Plan/$1250 Deductible/80-20 Coinsurance/Max Out of Pocket $2250 per Single (3x/Family) with Modified B Pharmacy Rider and $15,000 Life with Accidental Death and Dismemberment on the employee only.

All Voted Aye. Motion Carried.

 

BANKHEAD JONES:  Motion by Booth, second by Deal, to pass one hundred percent (100%) in the sum of $725.13 of the Bankhead Jones monies received to the Stanley County School District.  All Voted Aye.  Motion Carried.

 

PILT:  Motion by Iversen, second by Deal, to split PILT monies received in 2014 in the sum of $240,748.00 as follows:  School –$112,635.50; County General Fund – $93,939.87; Fire –$6,115.00; Road and Bridge – $23,940.84; Courthouse – 1.71% - $4,116.79.  All Voted Aye.  Motion Carried.

 

Surplus Property:  Motion by Iversen, second by Deal, to declare State’s Attorney Gateway G6-233 computer with peripherals; HP computer (s/n MXK4030DJR); HP computer (s/n MXK4330G23); Emerson 19’tv/dvd (s/n LD195EMX); HP 9047 computer; Panasonic tv/vcr (s/n HOAA32799 surplus, which is of no value, and authorize disposal to the landfill; and to declare the following items as surplus to be sold at state auction:  Highway Dept – Boat; 4 cattle gates; 4 x 6 Army trailer SN#5321; Dan House post hole digger; truck axle, snow fence, Conservation district trailer, 1979 International Truck VIN#AF192JCA1660. Law Enforcement – 2002 Ford Expedition VIN 1FMPU161421A94455.  Register of Dees Office – Two (2) Plantronics SupraPlus Wireless Head Set and Lifters; HP Deskjet F4580 pringer SN#CN05KC22N6; Plantronics CS&0N Wireless Headset System; HP Photosmart C4640 Printer; Electronis postage meter (storage 10-07); desk lamp.  All Voted Aye.  Motion Carried.

Vision Employee Benefit:  Motion by Iversen, second by Booth, to participate in the Optilegra Vision Plan at no cost to the County to enable employees to voluntarily acquire a vision employee benefit.  All Voted Aye.  Motion Carried. 

OPERATION RAV, AND UNMANNED AERIAL VEHICLES correspondence was reviewed.

Commissioners were advised of a Task Force Watershed Study and a STIP Public Meeting on July 24, 2014.

The Auditor, Register of Deeds, Treasurer and Deputy Treasurer will be attending Ultra Software meetings in Pierre on August 20, 2014.

ADJOURN:  Motion by Booth, second by Deal, to adjourn at 9:56 p.m. (CDT).  All  Voted Aye.  Motion Carried.

 

ATTEST:                                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

Karen Sharp, Auditor                                                          Brian Scott, Chairman

 

 

 

 

 

 

 

 

 

 

 

     

 

Contact
Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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