February 4, 2014

STANLEY COUNTY COMMISSION

MINUTES

FEBRUARY 4, 2014

 

The regular meeting of the Stanley County Commission was called to order at 5:08 p.m. (CST) by Chairman Scott with Commissioners Dennis Booth, Scott Deal, Ron Heckenlaible, and Dana Iversen present.  Auditor Karen Sharp, States Attorney Tom P. Maher, Highway Superintendent Leo Sullivan, Welfare Director Dawn Sass, Director of Equalization Ron Nagle, Deputy Director of Equalization Jim Roberts, Mark Rowen, 4-H Youth Program Advisor, Todd Bailey, Colleen Skinner and Mike Houdyshell of the Department of Revenue, Joel Ebert, Capital Journal, Tom Scheinost, Connie Nold, Lionel Nold, Bud Jorgensen, Nancy Hastings, Harold Clarambeau, and Cody Nickolas were also present.  The meeting began with the recitation of the Pledge of Allegiance.

 

AGENDA:  Motion by Booth, second by Heckenlaible, to approve the Agenda.  All Voted Aye.    Motion Carried. 

 

MINUTES:  Motion by Deal, second by Booth, to approve the Minutes of January 7, 2014.  All Voted Aye.  Motion Carried.

 

CLAIMS:  Motion by Deal, second by Booth, to approve claims as presented including the animal control bill to the City of Fort Pierre, which was previously denied.  All Voted Aye.  Motion Carried.  In the future, animal control bills will be paid if the Sheriff has signed off on them that they are county bills.

 

DON ABRAHAMSON                                                                3.88  OVERPAID TAXES               

LANA ADAMS                                                                            0.88  OVERPAID TAXES               

ADAMS - ISC                                                                         1,145.65  REPAIRS

AGE CORP                                                                           83,358.00  WAR CREEK ROAD       

AMERICAN BANK & TRUST                                                   72.80  OVERPAID TAXES               

AMERICINN                                                                             270.00  OVERPAID TAXES               

AT&T MOBILITY                                                                      95.56  CELL PHONE                   

BANK WEST                                                                              37.96  OVERPAID TAXES               

MICHELLE MAUPIN BARRETT                                                 3.22  OVERPAID TAXES               

BOTTOM LINE WELDING                                                         21.80  SQUARE TUBING                

RANDY BOTTS                                                                          88.01  OVERPAID TAXES                

JOHN BOURK                                                                            40.81  OVERPAID TAXES               

BUTLER MACHINERY CO                                                    2,173.22  PARTS-SUPPLIES-REPAIRS       

CAPITAL AREA REFUSE LLC                                                  62.75  TRASH BILL

WICK COMMUNICATIONS                                                     135.00  SUBSCRIPTION                 

WICK COMMUNICATIONS                                                      72.90  DOE ADVERTISING          

CENTURYLINK                                                                        241.01  OFFICE PHONES                

CHEMSEARCH                                                                         253.58  GOV BLDG SUPPLIES            

CHRISTY LUMBER                                                                    10.00  LUMBER                       

COMMUNICATIONS CENTER INC                                         480.37  RADIO SERVICE                

COMMUNITY YOUTH INVOLVED INC                               1,666.67 MONTHLY SUPPORT

CORELOGIC RE TAX SERVICE                                             1,291.21  OVERPAID TAXES

COWBOY COUNTRY STORES PIERRE                                    33.17  INVOICE                

CRETEX CONCRETE PRODUCTS WEST                                  40.00  WAR CREEK ROAD

DAKOTA BUSINESS CENTER                                                 242.20  REG OF DEEDS SUPPLIES        

BRIAN WAYNE DESHAYER                                                       0.54  OVERPAID TAXES               

EDDIE'S TRUCK SALES                                                            510.16  TRUCK PARTS - SUPPLIES       

ELECTION SYSTEMS & SOFTWARE                                     1,516.00  ELECTION SERVICES/ FEES     

FIRST NATIONAL BANK                                                        1,068.71  OVERPAID TAXES                

FIRST BANK & TRUST                                                                24.23  OVERPAID TAXES               

FLAGSTAR BANK                                                                   2,037.13  OVERPAID TAXES

FLEET SERVICES                                                                   13,770.59  FUEL                         

FORT PIERRE CITY                                                                      55.99  OVERPAID TAXES

FORT PIERRE CITY                                                                  1,961.58  UTILITIES

FORT PIERRE CITY                                                                14,939.45  DUE TO CITY 

FORT PIERRE CITY                                                                      88.00  ANIMAL DAMG CNTRL               

LEROY FOSTER                                                                          604.39  OVERPAID TAXES               

FOUR CORNERS FIRE DEPTMENT                                           907.67  UTILITIES

FRIMAN OIL & GAS CO INC                                                   1,517.05  PROPANE FOR SHOP              

GASRITE INC                                                                              269.13  DYED FUEL & GAS

GOLDEN WEST TELECOMMUNICATIONS                              334.04  E-911                        

GREEN TREE SERVICING                                                            40.00  OVERPAID TAXES               

RODNEY GREENHAGEN                                                             68.42  OVERPAID TAXES               

MARGE HARTSOCK                                                                      6.47  OVERPAID TAXES               

LEON HASKINS LIMITED PARTNRSHP                                    38.60  OVERPAID TAXES               

RON HECKENLAIBLE                                                               100.00  OVERPAID TAXES               

TAMMIE HILL                                                                               5.26  OVERPAID TAXES               

AMERICA I MALDONADO HINOJOSA                                     48.00  MV REFUND                     

HOGEN'S HARDWARE HANK                                                   26.44  GOV BLDG REPAIR & MAINT      

HOLIDAY INN EXPRESS                                                           238.40  OVERPAID TAXES               

HOME FEDERAL BANK                                                            337.79  OVERPAID TAXES

HUGHES COUNTY AUDITOR                                               12,880.00  JAIL BILL      

HUGHES CO EMERGENCY & DISASTER                                 300.00  ANTENNA SITE LEASE           

JC OFFICE SUPPLY                                                                       9.18  AUDITOR SUPPLIES             

JP MORGAN CHASE BANK                                                    1,977.85  OVERPAID TAXES               

MAXINE KINSELLA                                                                      3.33  OVERPAID TAXES               

KAYLA KLEMANN                                                                       0.83  OVERPAID TAXES               

LARRY'S PLUMBING LLC                                                      1,570.00  GOV BLDG REPAIRS      

LINCOLN COUNTY                                                                     34.07   PROFESSIONAL  SERVICES       

LITTLE FALLS MACHINE INC                                                  459.24  PARTS FOR WING               

AMANDA LOUNSBURY                                                               2.17  OVERPAID TAXES               

LUXURY AUTO MALL                                                                25.03  MV REFUND                    

BUELL MABERRY                                                                      120.00  OVERPAID TAXES               

THOMAS P MAHER                                                                      34.00  OVERPAID TAXES               

THOMAS P MAHER                                                                  2,861.02  JANUARY EXPENSES        

MICRO-FIX COMPUTERS                                                            331.90  SERVICE/REPAIR           

MICROFILM IMAGING SYSTEMS INC                                       375.00  REG OF DEEDS EQUIP           

MIDLAND AREA EMS                                                                 525.00  2014 ANNUAL SUPPORT          

ANNE MILLER BECKWITH                                                          35.00 LIBRARY MEMBERSHIP    

MONTANA-DAKOTA UTILITIES CO                                         601.81  NATURAL GAS                  

MORRIS INC                                                                                  97.50  REPAIRS                      

RONALD K. NAGLE                                                                      45.14  MILEAGE                       

NATIONWIDE ADVANCE MORTGAGE                                  2,597.58  OVERPAID TAXES

NE SD COMM ACTN PRGM                                                      5,000.00  URBAN & RURAL DEV

NORTHSTREAM INVESTMENTS                                              1,029.82  OVERPAID TAXES               

OLINGER LOVALD MCCAHREN REIMER                                 199.20  CRT APPT ATTRNY                    

DARLIS D PERRY                                                                        225.00  BLOOD ALCOHOL TESTS          

RICHARD PHILLIPS                                                                      12.15  OVERPAID TAXES               

CITY OF PIERRE                                                                        5,671.25  MEDICAL DIRECTOR    

PITNEY BOWES                                                                            594.04  POSTAGE                      

PNC MORTGAGE BANK                                                              231.65  OVERPAID TAXES               

POWERPLAN                                                                             1,134.81  MAINTENANCE/PARTS 

PRYNTCOMM                                                                                  8.00  REG OF DEEDS SUPPLIES        

QUILL CORPORATION                                                             2,150.20  DIR OF EQUAL SUPPLIES        

NICHOLAS RENEMANS                                                              525.58  OVERPAID TAXES               

BRAD REUM                                                                                  37.20  OVERPAID TAXES               

RIVER BLUFF ESTATES                                                                79.37  OVERPAID TAXES

ROBINS WATER CONDITIONING INC                                         51.00  ROD REPAIRS/MAINT 

RUNNINGS SUPPLY INC                                                             362.90  SHOP SUPPLIES/PARTS        

STANLEY COUNTY LAW ENFORCEMENT                           50,000.00  1ST QTR PAYMENT              

HANK SCHMIDT                                                                            67.61  OVERPAID TAXES     

SD ASS’N OF COUNTY OFFICIALS                                            122.00  DUE TO COUNTY ASS’N

SD BUREAU OF ADMINISTRATION                                            22.33  PHONE SYSTEM-BIT       

SD DEPARTMENT OF REVENUE                                                105.00  BLOOD ALCOHOL TESTS    

SD DEPARTMENT OF REVENUE                                            50,451.93  MV ANDVITALS

SD DEPARTMENT OF REVENUE                                                  33.03 SALES TAX    

SD PUBLIC ASSURANCE ALLIANCE                                         683.00  PROPERTY COVERAGE

KARA SEMMLER                                                                          743.40  CRT APPT ATTRY                      

SERVALL UNIFORM/LINEN CO                                                   52.32  CLEAN RUNNERS                

KAREN SHARP                                                                              59.20  MILEAGE                      

SMITH'S FIRE EXTINGU                                                              759.15  INSPECTION 

GARY SNOW                                                                                100.19  OVERPAID TAXES               

SPRINGVIEW RANCHES INC                                                       27.51  OVERPAID TAXES 

STANLEY CO SCHOOL DISTRICT                                         43,167.58 DUE TO SC SCHOOL

NANCY STENSON                                                                         35.00  LIBRARY DUES           

JIM STOESER                                                                                 64.40  OVERPAID TAXES               

STONEGATE MORTGAGE CORP                                                928.36  OVERPAID TAXES               

JAMES STOVER                                                                           150.61  OVERPAID TAXES               

SUTLEYS TOWN & RANCH MARKET                                         19.89  SUPPLIES                     

KELLY TIBBS                                                                                 35.00 LIBRARY DUES

TITAN MACHINERY                                                                    256.47  REPAIRS    

UNEMPLOYMENT INSURANCE DIV                                       1,332.00  UNEMPLOYMENT                    

US BANK MORTGAGE                                                                   32.40  OVERPAID TAXES               

WEED & PEST ASS/N.                                                                   170.00  CONFERENCE FEES       

WELLS FARGO HOME MORTGAGE                                          2,421.60  OVERPAID TAXES

WW TIRE SERVICE INC                                                                 60.00  TIRE SERVICE                 

XEROX CORPORATION                                                               180.08  LEASE/COPIES        

ZANDER AUTO PARTS                                                                507.97  PARTS - SUPPLIES             

SHERRY ZIMMERMAN                                                              3,414.60  OVERPAID TAXES 

 

SALARIES BY OFFICE: Commissioners--$8,293.0; Auditor--$7,540.80; Treasurer--$7,546.25; States Attorney-- $8,236.80; Custodian--$3,576.00; Director of Equalization--$9,342.84; Register of Deeds--$4,176.00; Road and Bridge,--$33,653.18; Community Health Secretary--$3,092.76; WIC Secretary--$392.04; Employee Health Insurance--$14,172.98; SD Retirement System, withheld and match--$9,306.94; Electronic Transfer, FICA, Medicare and Withholding Tax--$20,611.51.

 

AUDITOR’S ACCOUNT WITH THE TREASURER:                                                                                            

January 2013                                                                                                                                                                           

Cash on hand --$906.48

Checks, less than 3 days-- $10,321.62                                                                                                                                                                               Petty Cash  $215.00                                                                                                                     

First National Bank-- $26,186.47                                                     

MKKT. ACCT. – First National Bank  $3,214,049.74                                                                                       

MKKT. ACCT. – American State Bank  $67,038.23                                                                  

SD FIT -- $6,011.09                                                                                                           

Total -- $3,324,728.63                                                                         

 

REGISTER OF DEEDS:                                                                                                                      

Regular fees --  January 2013-- $2,904.88                                                                                                                         

Transfer fees -- January 2013-- $1,237.50                  

 

AUDITOR AND TREASURER’S REPORTS were reviewed.

 

AUTO SUPPLEMENT:  Motion by Heckenlaible, second by Deal, to approve an automatic supplement to the Weed and Pest in the sum of $24,858.88 to reflect grant monies received.  All Voted Aye.  Motion Carried.

 

TAXES:  Discussion was had with representatives from the Department of Revenue, Director and Deputy of Equalization, Auditor, and county residents regarding real property taxation process.

 

Motion by Iversen, second by Heckenlaible, to recess into Executive Session for Medical/Poor Relief, SDCL 1-25-2(2)    at 6:52 p.m. (CST).  All Voted Aye.  Motion Carried.  Motion by Deal, second by Heckenlaible, to reconvene at 7:21 p.n. (CST).  All Voted Aye.  Motion Carried.

 

Motion by Iversen, second by Heckenlaible to waive Damon Clarambeau’s confinement costs in the sum Four Hundred and NO/100 Dollars ($400.00).  All Voted Aye.  Motion Carried.

 

Motion by Iversen, second by Deal, to raise James Roberts wages fifty (50) cents to Fourteen and NO/100 Dollars ($14.00) effective February 5, 2014.  All Voted Aye.  Motion Carried.

 

HIGHWAY DEPARTMENT:  Sullivan advised that SD Dept. of Transportation is again offering STP funds swap for 2014.

 

Motion by Deal, second by Booth, to hire Brosz Engineering, Inc., for bridge inspections and to authorize Chairman Scott to sign the Bridge Re-inspection Program Resolution For Use With SDDOT Retainer Contracts.  All Voted Aye.  Motion Carried.

 

Motion by Booth, second by Deal, to authorize Auditor to cut check for the Caterpillar 140M2 Road Grader upon receipt of the appropriate finance paperwork.  All Voted Aye.  Motion Carried.

 

Discussion with Cody Nickolas regarding need for gravel on his driveway at 20940 Stranger Creek Rd.

 

Motion by Booth, second by Iversen, to enter into a Combined Election Agreement with the Stanley County School for the primary election and to authorize Chairman Scott to sign the same.  All Voted Aye.  Motion Carried.

 

Mark Rowen, 4-H Youth Program Advisor, presented what he had found for insurance for special events to cover non 4-H youth and adults.

 

Chairman Scott appointed David Larson and Shad Ludemann to the 4-H Achievement Board for three-year terms retroactive to January 1, 2014.

 

ABATEMENTS:  Maberry, Buell and Maxine #14-01:  Requested abatement due to property not being assessed as owner-occupied.  Motion by Iversen, second by Deal, to abate $102.06.  All Voted Aye.  Motion Carried.

Fifield, Jack M. #14-02:  Requested abatement for loss due to flood.  Motion by Booth, second by Deal, to deny requested abetment.  All Voted Aye.  Motion Carried.

Rex Lower #14-03:  Requested abatement due to mobile home being removed in 2011.  Motion by Iversen, second by Heckenlaible, to abate $206.65.  All Voted Aye.  Motion Carried.

Ricky and Dawn Sass #14-04:  Requested abatement due to parcel not being split upon sale.  Motion by Heckenlaible, second by Deal, to abate $618.40.  All Voted Aye.  Motion Carried.

Joe Wolf #14-05:  Requested abatement due to mobile home being removed in 2011.  Motion by Heckenlaible, second by Deal, to abate $140.72.  All Voted Aye.  Motion Carried.

Lawrence Thompson, Jr. #14-06:  Requested abatement due to property in tribal trust status.  Motion by Heckenlaible, second by Deal, to abate $150.58.  All Voted Aye.  Motion Carried.

 

LIBRARY MEMBERSHIP REIMBURSEMENT will only be made upon proof of payment for up to one year.

 

Motion by Iversen, second by Heckenlaible, to authorize attendance and travel by Will Vogel and David Neuharth to the annual Weed and Pest conference in Aberdeen, SD, March 19 and 20, 2014.  All Voted Aye.  Motion Carried.

 

County Commissioners and Welfare Officials Workshop will be held in Pierre, SD, March 19 and 20, 2014.  Welfare Director Dawn Sass will be attending.

 

RURAL ATTORNEY RECRUITMENT PROGRAM was reviewed.

 

Auditor Sharp was instructed to advertise for a Fairgrounds/Maintenance Manager commencing February 7, 2014, and closing February 25, 2014.  Commissioners Heckenlaible and Iversen will draw up a job description.

 

Motion by Iversen, second by Heckenlaible, to accept the proof of loss for hail damage claim at the fairgrounds in the sum of $99,014.66 less a $250 deductible for a net payment of $98,764.66.  Chairman Scott will advise Ron Burmood, Claim Representative for Claims Associates, Inc.  Motion by Deal, second by Heckenlaible, for Chase Roofing to start repairs on the buildings.  All Voted Aye.  Motion Carried.

 

Motion by Booth, second by Deal, to accept the proposal by Midwest Construction, Inc., to install snow/ice rail guards and replace roof gutter on south side of Expo Building.  All Voted Aye.  Motion Carried.

 

ADJOURN:  Motion by Heckenlaible, second by Deal, to adjourn at 9:34 p.m. (CST).  All Voted Aye.  Motion Carried.

 

ATTEST:                                                              BOARD OF STANLEY COUNTY COMMISSIONERS

 

                (SEAL)

 

Karen Sharp, Auditor                                                          Brian Scott, Chairman

 

 

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Stanley County
08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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