STANLEY COUNTY COMMISSION
FEBRUARY 4, 2014
The regular meeting of the Stanley County Commission was called to order at 5:08 p.m. (CST) by Chairman Scott with Commissioners Dennis Booth, Scott Deal, Ron Heckenlaible, and Dana Iversen present. Auditor Karen Sharp, States Attorney Tom P. Maher, Highway Superintendent Leo Sullivan, Welfare Director Dawn Sass, Director of Equalization Ron Nagle, Deputy Director of Equalization Jim Roberts, Mark Rowen, 4-H Youth Program Advisor, Todd Bailey, Colleen Skinner and Mike Houdyshell of the Department of Revenue, Joel Ebert, Capital Journal, Tom Scheinost, Connie Nold, Lionel Nold, Bud Jorgensen, Nancy Hastings, Harold Clarambeau, and Cody Nickolas were also present. The meeting began with the recitation of the Pledge of Allegiance.
AGENDA: Motion by Booth, second by Heckenlaible, to approve the Agenda. All Voted Aye. Motion Carried.
MINUTES: Motion by Deal, second by Booth, to approve the Minutes of January 7, 2014. All Voted Aye. Motion Carried.
CLAIMS: Motion by Deal, second by Booth, to approve claims as presented including the animal control bill to the City of Fort Pierre, which was previously denied. All Voted Aye. Motion Carried. In the future, animal control bills will be paid if the Sheriff has signed off on them that they are county bills.
DON ABRAHAMSON 3.88 OVERPAID TAXES
LANA ADAMS 0.88 OVERPAID TAXES
ADAMS - ISC 1,145.65 REPAIRS
AGE CORP 83,358.00 WAR CREEK ROAD
AMERICAN BANK & TRUST 72.80 OVERPAID TAXES
AMERICINN 270.00 OVERPAID TAXES
AT&T MOBILITY 95.56 CELL PHONE
BANK WEST 37.96 OVERPAID TAXES
MICHELLE MAUPIN BARRETT 3.22 OVERPAID TAXES
BOTTOM LINE WELDING 21.80 SQUARE TUBING
RANDY BOTTS 88.01 OVERPAID TAXES
JOHN BOURK 40.81 OVERPAID TAXES
BUTLER MACHINERY CO 2,173.22 PARTS-SUPPLIES-REPAIRS
CAPITAL AREA REFUSE LLC 62.75 TRASH BILL
WICK COMMUNICATIONS 135.00 SUBSCRIPTION
WICK COMMUNICATIONS 72.90 DOE ADVERTISING
CENTURYLINK 241.01 OFFICE PHONES
CHEMSEARCH 253.58 GOV BLDG SUPPLIES
CHRISTY LUMBER 10.00 LUMBER
COMMUNICATIONS CENTER INC 480.37 RADIO SERVICE
COMMUNITY YOUTH INVOLVED INC 1,666.67 MONTHLY SUPPORT
CORELOGIC RE TAX SERVICE 1,291.21 OVERPAID TAXES
COWBOY COUNTRY STORES PIERRE 33.17 INVOICE
CRETEX CONCRETE PRODUCTS WEST 40.00 WAR CREEK ROAD
DAKOTA BUSINESS CENTER 242.20 REG OF DEEDS SUPPLIES
BRIAN WAYNE DESHAYER 0.54 OVERPAID TAXES
EDDIE'S TRUCK SALES 510.16 TRUCK PARTS - SUPPLIES
ELECTION SYSTEMS & SOFTWARE 1,516.00 ELECTION SERVICES/ FEES
FIRST NATIONAL BANK 1,068.71 OVERPAID TAXES
FIRST BANK & TRUST 24.23 OVERPAID TAXES
FLAGSTAR BANK 2,037.13 OVERPAID TAXES
FLEET SERVICES 13,770.59 FUEL
FORT PIERRE CITY 55.99 OVERPAID TAXES
FORT PIERRE CITY 1,961.58 UTILITIES
FORT PIERRE CITY 14,939.45 DUE TO CITY
FORT PIERRE CITY 88.00 ANIMAL DAMG CNTRL
LEROY FOSTER 604.39 OVERPAID TAXES
FOUR CORNERS FIRE DEPTMENT 907.67 UTILITIES
FRIMAN OIL & GAS CO INC 1,517.05 PROPANE FOR SHOP
GASRITE INC 269.13 DYED FUEL & GAS
GOLDEN WEST TELECOMMUNICATIONS 334.04 E-911
GREEN TREE SERVICING 40.00 OVERPAID TAXES
RODNEY GREENHAGEN 68.42 OVERPAID TAXES
MARGE HARTSOCK 6.47 OVERPAID TAXES
LEON HASKINS LIMITED PARTNRSHP 38.60 OVERPAID TAXES
RON HECKENLAIBLE 100.00 OVERPAID TAXES
TAMMIE HILL 5.26 OVERPAID TAXES
AMERICA I MALDONADO HINOJOSA 48.00 MV REFUND
HOGEN'S HARDWARE HANK 26.44 GOV BLDG REPAIR & MAINT
HOLIDAY INN EXPRESS 238.40 OVERPAID TAXES
HOME FEDERAL BANK 337.79 OVERPAID TAXES
HUGHES COUNTY AUDITOR 12,880.00 JAIL BILL
HUGHES CO EMERGENCY & DISASTER 300.00 ANTENNA SITE LEASE
JC OFFICE SUPPLY 9.18 AUDITOR SUPPLIES
JP MORGAN CHASE BANK 1,977.85 OVERPAID TAXES
MAXINE KINSELLA 3.33 OVERPAID TAXES
KAYLA KLEMANN 0.83 OVERPAID TAXES
LARRY'S PLUMBING LLC 1,570.00 GOV BLDG REPAIRS
LINCOLN COUNTY 34.07 PROFESSIONAL SERVICES
LITTLE FALLS MACHINE INC 459.24 PARTS FOR WING
AMANDA LOUNSBURY 2.17 OVERPAID TAXES
LUXURY AUTO MALL 25.03 MV REFUND
BUELL MABERRY 120.00 OVERPAID TAXES
THOMAS P MAHER 34.00 OVERPAID TAXES
THOMAS P MAHER 2,861.02 JANUARY EXPENSES
MICRO-FIX COMPUTERS 331.90 SERVICE/REPAIR
MICROFILM IMAGING SYSTEMS INC 375.00 REG OF DEEDS EQUIP
MIDLAND AREA EMS 525.00 2014 ANNUAL SUPPORT
ANNE MILLER BECKWITH 35.00 LIBRARY MEMBERSHIP
MONTANA-DAKOTA UTILITIES CO 601.81 NATURAL GAS
MORRIS INC 97.50 REPAIRS
RONALD K. NAGLE 45.14 MILEAGE
NATIONWIDE ADVANCE MORTGAGE 2,597.58 OVERPAID TAXES
NE SD COMM ACTN PRGM 5,000.00 URBAN & RURAL DEV
NORTHSTREAM INVESTMENTS 1,029.82 OVERPAID TAXES
OLINGER LOVALD MCCAHREN REIMER 199.20 CRT APPT ATTRNY
DARLIS D PERRY 225.00 BLOOD ALCOHOL TESTS
RICHARD PHILLIPS 12.15 OVERPAID TAXES
CITY OF PIERRE 5,671.25 MEDICAL DIRECTOR
PITNEY BOWES 594.04 POSTAGE
PNC MORTGAGE BANK 231.65 OVERPAID TAXES
POWERPLAN 1,134.81 MAINTENANCE/PARTS
PRYNTCOMM 8.00 REG OF DEEDS SUPPLIES
QUILL CORPORATION 2,150.20 DIR OF EQUAL SUPPLIES
NICHOLAS RENEMANS 525.58 OVERPAID TAXES
BRAD REUM 37.20 OVERPAID TAXES
RIVER BLUFF ESTATES 79.37 OVERPAID TAXES
ROBINS WATER CONDITIONING INC 51.00 ROD REPAIRS/MAINT
RUNNINGS SUPPLY INC 362.90 SHOP SUPPLIES/PARTS
STANLEY COUNTY LAW ENFORCEMENT 50,000.00 1ST QTR PAYMENT
HANK SCHMIDT 67.61 OVERPAID TAXES
SD ASS’N OF COUNTY OFFICIALS 122.00 DUE TO COUNTY ASS’N
SD BUREAU OF ADMINISTRATION 22.33 PHONE SYSTEM-BIT
SD DEPARTMENT OF REVENUE 105.00 BLOOD ALCOHOL TESTS
SD DEPARTMENT OF REVENUE 50,451.93 MV ANDVITALS
SD DEPARTMENT OF REVENUE 33.03 SALES TAX
SD PUBLIC ASSURANCE ALLIANCE 683.00 PROPERTY COVERAGE
KARA SEMMLER 743.40 CRT APPT ATTRY
SERVALL UNIFORM/LINEN CO 52.32 CLEAN RUNNERS
KAREN SHARP 59.20 MILEAGE
SMITH'S FIRE EXTINGU 759.15 INSPECTION
GARY SNOW 100.19 OVERPAID TAXES
SPRINGVIEW RANCHES INC 27.51 OVERPAID TAXES
STANLEY CO SCHOOL DISTRICT 43,167.58 DUE TO SC SCHOOL
NANCY STENSON 35.00 LIBRARY DUES
JIM STOESER 64.40 OVERPAID TAXES
STONEGATE MORTGAGE CORP 928.36 OVERPAID TAXES
JAMES STOVER 150.61 OVERPAID TAXES
SUTLEYS TOWN & RANCH MARKET 19.89 SUPPLIES
KELLY TIBBS 35.00 LIBRARY DUES
TITAN MACHINERY 256.47 REPAIRS
UNEMPLOYMENT INSURANCE DIV 1,332.00 UNEMPLOYMENT
US BANK MORTGAGE 32.40 OVERPAID TAXES
WEED & PEST ASS/N. 170.00 CONFERENCE FEES
WELLS FARGO HOME MORTGAGE 2,421.60 OVERPAID TAXES
WW TIRE SERVICE INC 60.00 TIRE SERVICE
XEROX CORPORATION 180.08 LEASE/COPIES
ZANDER AUTO PARTS 507.97 PARTS - SUPPLIES
SHERRY ZIMMERMAN 3,414.60 OVERPAID TAXES
SALARIES BY OFFICE: Commissioners--$8,293.0; Auditor--$7,540.80; Treasurer--$7,546.25; States Attorney-- $8,236.80; Custodian--$3,576.00; Director of Equalization--$9,342.84; Register of Deeds--$4,176.00; Road and Bridge,--$33,653.18; Community Health Secretary--$3,092.76; WIC Secretary--$392.04; Employee Health Insurance--$14,172.98; SD Retirement System, withheld and match--$9,306.94; Electronic Transfer, FICA, Medicare and Withholding Tax--$20,611.51.
AUDITOR’S ACCOUNT WITH THE TREASURER:
Cash on hand --$906.48
Checks, less than 3 days-- $10,321.62 Petty Cash $215.00
First National Bank-- $26,186.47
MKKT. ACCT. – First National Bank $3,214,049.74
MKKT. ACCT. – American State Bank $67,038.23
SD FIT -- $6,011.09
Total -- $3,324,728.63
REGISTER OF DEEDS:
Regular fees -- January 2013-- $2,904.88
Transfer fees -- January 2013-- $1,237.50
AUDITOR AND TREASURER’S REPORTS were reviewed.
AUTO SUPPLEMENT: Motion by Heckenlaible, second by Deal, to approve an automatic supplement to the Weed and Pest in the sum of $24,858.88 to reflect grant monies received. All Voted Aye. Motion Carried.
TAXES: Discussion was had with representatives from the Department of Revenue, Director and Deputy of Equalization, Auditor, and county residents regarding real property taxation process.
Motion by Iversen, second by Heckenlaible, to recess into Executive Session for Medical/Poor Relief, SDCL 1-25-2(2) at 6:52 p.m. (CST). All Voted Aye. Motion Carried. Motion by Deal, second by Heckenlaible, to reconvene at 7:21 p.n. (CST). All Voted Aye. Motion Carried.
Motion by Iversen, second by Heckenlaible to waive Damon Clarambeau’s confinement costs in the sum Four Hundred and NO/100 Dollars ($400.00). All Voted Aye. Motion Carried.
Motion by Iversen, second by Deal, to raise James Roberts wages fifty (50) cents to Fourteen and NO/100 Dollars ($14.00) effective February 5, 2014. All Voted Aye. Motion Carried.
HIGHWAY DEPARTMENT: Sullivan advised that SD Dept. of Transportation is again offering STP funds swap for 2014.
Motion by Deal, second by Booth, to hire Brosz Engineering, Inc., for bridge inspections and to authorize Chairman Scott to sign the Bridge Re-inspection Program Resolution For Use With SDDOT Retainer Contracts. All Voted Aye. Motion Carried.
Motion by Booth, second by Deal, to authorize Auditor to cut check for the Caterpillar 140M2 Road Grader upon receipt of the appropriate finance paperwork. All Voted Aye. Motion Carried.
Discussion with Cody Nickolas regarding need for gravel on his driveway at 20940 Stranger Creek Rd.
Motion by Booth, second by Iversen, to enter into a Combined Election Agreement with the Stanley County School for the primary election and to authorize Chairman Scott to sign the same. All Voted Aye. Motion Carried.
Mark Rowen, 4-H Youth Program Advisor, presented what he had found for insurance for special events to cover non 4-H youth and adults.
Chairman Scott appointed David Larson and Shad Ludemann to the 4-H Achievement Board for three-year terms retroactive to January 1, 2014.
ABATEMENTS: Maberry, Buell and Maxine #14-01: Requested abatement due to property not being assessed as owner-occupied. Motion by Iversen, second by Deal, to abate $102.06. All Voted Aye. Motion Carried.
Fifield, Jack M. #14-02: Requested abatement for loss due to flood. Motion by Booth, second by Deal, to deny requested abetment. All Voted Aye. Motion Carried.
Rex Lower #14-03: Requested abatement due to mobile home being removed in 2011. Motion by Iversen, second by Heckenlaible, to abate $206.65. All Voted Aye. Motion Carried.
Ricky and Dawn Sass #14-04: Requested abatement due to parcel not being split upon sale. Motion by Heckenlaible, second by Deal, to abate $618.40. All Voted Aye. Motion Carried.
Joe Wolf #14-05: Requested abatement due to mobile home being removed in 2011. Motion by Heckenlaible, second by Deal, to abate $140.72. All Voted Aye. Motion Carried.
Lawrence Thompson, Jr. #14-06: Requested abatement due to property in tribal trust status. Motion by Heckenlaible, second by Deal, to abate $150.58. All Voted Aye. Motion Carried.
LIBRARY MEMBERSHIP REIMBURSEMENT will only be made upon proof of payment for up to one year.
Motion by Iversen, second by Heckenlaible, to authorize attendance and travel by Will Vogel and David Neuharth to the annual Weed and Pest conference in Aberdeen, SD, March 19 and 20, 2014. All Voted Aye. Motion Carried.
County Commissioners and Welfare Officials Workshop will be held in Pierre, SD, March 19 and 20, 2014. Welfare Director Dawn Sass will be attending.
RURAL ATTORNEY RECRUITMENT PROGRAM was reviewed.
Auditor Sharp was instructed to advertise for a Fairgrounds/Maintenance Manager commencing February 7, 2014, and closing February 25, 2014. Commissioners Heckenlaible and Iversen will draw up a job description.
Motion by Iversen, second by Heckenlaible, to accept the proof of loss for hail damage claim at the fairgrounds in the sum of $99,014.66 less a $250 deductible for a net payment of $98,764.66. Chairman Scott will advise Ron Burmood, Claim Representative for Claims Associates, Inc. Motion by Deal, second by Heckenlaible, for Chase Roofing to start repairs on the buildings. All Voted Aye. Motion Carried.
Motion by Booth, second by Deal, to accept the proposal by Midwest Construction, Inc., to install snow/ice rail guards and replace roof gutter on south side of Expo Building. All Voted Aye. Motion Carried.
ADJOURN: Motion by Heckenlaible, second by Deal, to adjourn at 9:34 p.m. (CST). All Voted Aye. Motion Carried.
ATTEST: BOARD OF STANLEY COUNTY COMMISSIONERS
Karen Sharp, Auditor Brian Scott, Chairman