April 4, 2017

STANLEY COUNTY COMMISSION

MINUTES

April 4, 2017

 

The regular meeting of the Stanley County Commission was called to order at 5:03 P.M.(CST) by Chairman Dana Iversen with Commissioners Dennis Booth, Scott Deal, Craig Heller and Sonny Harrowa present. Also present were State’s Attorney Tom P. Maher, Treasurer Peggy Dougherty, Director of Equalization Roger Fuller, Highway Superintendent Lee Smith, Fairgrounds Aaron Brewer, Dave Titze, Fort Pierre Fire Department Ty Odden, Stanley Post 20 American Legion Randy Slama, Reed Stoeser, Kim Hallock, Capitol Journal Kylee Whitehill, and Auditor Philena Edwards. The meeting commenced with the recitation of the Pledge of Allegiance.

 

AGENDA: Motion by Scott Deal, second by Sonny Harrowa, to approve the Agenda. All voted Aye. Motion Carried.

 

MINUTES:  Motion by Sonny Harrowa, second by Craig Heller, to approve March 7, 2017, Minutes. All Voted Aye. Motion Carried.

 

CLAIMS:  Motion by Dennis Booth, second by Scott Deal, to approve Claims as presented. All Voted Aye. Motion Carried.

 

AMERICAN MEDICAL RESPONSE INC                     1237.50  MARCH 2017 SUBSIDY BILLING   

AT&T MOBILITY                                                             113.54  CELL PHONES                  

AVERA ST MARYS HOSPITAL                                   3368.47  MEDICAL CARE                 

AVERA MEDICAL GRP HOSPITALISTS                     255.44  MEDICAL CARE     

AVERA QUEEN OF PEACE HEALTH                          135.90  R&B PROF SRVC                

ROGER BALLEW                                                            740.08  OVERPAID TAXES               

BANK WEST                                                                      12.96  OVERPAID TAXES               

TERRY BARGE                                                                444.88  OVERPAID TAXES               

GEORGE BIGGS                                                                84.86  OVERPAID TAXES               

BOTTOM LINE WELDING                                             112.22  R&B SUPPL                    

AARON BREWER                                                            700.81  FAIRGROUNDS HEALTH INSURANCE 

BUTLER MACHINERY CO                                             214.93  R&B SUPPL                    

CAPITAL AREA COUNSELING INC                             280.00  MOBILE CRISIS RESPONSE       

CAPITAL AREA REFUSE LLC                                         47.75  2/27-3/26 TRASH BILLING      

WICK COMMUNICATIONS                                            126.28  COMM MINUTES 2/7             

CATLIN'S CAR CLINIC                                                  6824.90  2010 FORD F250               

CENTRAL CULVERT SUPPLY                                       990.00  R&B SUPPL                    

CENTURYLINK                                                                   85.28  4 CORNERS REPEATER           

CENTURYLINK                                                                 241.16  OFFICE PHONES                

CHANDLERS INC AUTOGLASS/RECYCL                    110.50  R&B SUPPL                     

TRAVIS W STOUT                                                            600.00  FAIRGROUNDS MAINT            

CHRISTY LUMBER                                                          214.62  R&B SUPPL                    

CHRISTY LUMBER                                                            22.40  FAIRGROUNDS REPAIRS & MAINT  

COMMUNITY YOUTH INVOLVED INC                     5000.00  COUNTY CONTRIBUTION          

COMMUNITY YOUTH INVOLVED INC                     1666.67  APRIL 2017 SUPPORT           

CONNECTING POINT                                                     280.00  1 YR COMPREHENSIVE GATEWAY

COVE PLACE ROAD DISTRICT                                    500.00  COVE ROAD DISTRICT  

COWBOY COUNTRY STORES PIERRE                       122.31  FAIRGROUNDS MAINT            

MARY CRONIN                                                                165.00  OVERPAID TAXES               

DAKOTA BUSINESS CENTER                                       623.68  COPIER LEASE & COPIES        

VERNON DOCKTER                                                        386.92  OVERPAID TAXES               

PEGGY DOUGHERTY                                                     887.11  TREASURER HEALTH INSURANCE   

EDDIE'S TRUCK SALES                                                  633.43  R&B REPAIRS & MAINT/SUPPL    

EDDIE'S TRUCK SALES                                                  124.79  FAIRGROUNDS REPAIRS & MAINT  

EQUIPMENT BLADES INC                                           1622.36  R&B SUPPL                    

WADE FISCHER                                                             1304.35  CRT APPT ATTRNY                      

FLEET SERVICES                                                            775.77  R&B FUEL                     

FORT PIERRE FIRE DEPT                                            7500.00  2017 RESERVE FUND            

FORT PIERRE FIRE DEPT                                          15250.00  2ND QTR PAYMENT              

FORT PIERRE CITY                                                          79.41  CHN COPIER LEASE & COPIES    

FORT PIERRE CITY                                                      2626.19  UTILITIES

FORT PIERRE CITY                                                    80867.18  DUE TO CITY OF FORT PIERRE         

FOUR CORNERS FIRE DEPTMENT                           5000.00  2ND QTR PAYMENT              

FOX YOUNGBERG & LEWNO PC                                218.82  MENTAL ILL CRT APPT ATTRNY   

GOLDEN WEST TELECOMMUNICATIONS               334.04  E-911                        

GROSSENBURG IMPLEMENT OF PIERR                   469.72  R&B SUPPL                    

TYREL HALL                                                                    84.86  OVERPAID TAXES               

INLAND TRUCK PARTS                                               248.12  R&B REPAIRS & MAINT/SUPPL    

JC OFFICE SUPPLIES                                                      13.63  R&B SUPPL                    

KNK BUILDERS LLC                                                     475.05  FAIRGROUNDS REPAIRS & MAINT  

PAULA KNUTSON                                                         338.56  OVERPAID TAXES                

ROBERT T KONRAD                                                     585.36  CRT APPT ATTRNY                        

LEWIS & CLARK BHS                                                   160.00  MENTAL ILL                   

LILA'S SEWING & EMBROIDERY                                 40.00  R&B SUPPL                    

LOCATORS & SUPPLIES INC                                       915.43  R&B SUPPL & MAINT            

LYLE SIGNS INC                                                          1409.42  R&B SUPPL & MAINT            

LYNN'S DAKOTAMART                                                   6.99  R&B SUPPL                    

THOMAS P MAHER                                                     2745.35  MARCH 2017 EXPENSES          

CURT MERRIMAN PRINTING                                     112.00  FAIRGROUNDS SUPPL            

MICRO-FIX COMPUTERS                                            459.80  R&B REPAIR/SUPPL/OFFICE EQUIP

MICROFILM IMAGING SYSTEMS INC                      375.00  ROD EQUIP RENTAL             

MIDCONTINENT COMMUNICATION                        218.33  OFFICE INTERNET              

MONTANA-DAKOTA UTILITIES CO                         262.72  COURTHOUSE NATURAL GAS       

MORRIS INC                                                                     58.68  R&B SUPPL                    

NORTHWEST PIPE FITTINGS INC                              671.69  FAIRGROUNDS REPAIRS & MAINT  

NRCA                                                                                 20.00  2017 NRCA RODEO - 4TH OF JULY

JESSICA PAULSEN                                                          53.20  CRT RPRTR             

CITY OF PIERRE                                                            110.00  MEDICAL DIRECTOR FEB 2017    

PITNEY BOWES INC                                                     151.05  POSTAGE METER LEASE          

PITNEY BOWES                                                             519.33  POSTAGE                      

QUILL CORPORATION                                                   66.33  OFFICE SUPPL                 

ROBINS WATER CONDITIONING INC                        37.20  R&B SUPPL                    

RUNNINGS SUPPLY INC                                              650.56  R&B SUPPL                    

RUNNINGS SUPPLY INC                                              168.89  FAIRGROUNDS SUPPL/REPAIRS    

STANLEY COUNTY LAW ENFORCEMENT          58485.50  2ND QTR PAYMENT

STANLEY COUNTY SCHOOL DISTRICT             273305.37  DUE TO SC SCHOOL                    

SD BUREAU OF ADMINISTRATION                             82.00  EXTENSION PHONE              

SD DEPARTMENT OF REVENUE                               1545.00  2ND QTR PUBLIC HEALTH NURSE 

SD DEPARTMENT OF REVENUE                             72180.23  MV & VITALS

SD ASSN OF COUNTY COMMISSIONER                    294.00  CCPR                         

SD ASSN OF COUNTY COMMISSIONER                  1785.10  1ST & 2ND QTR CLERP

SD ASSN OF COUNTY OFFICIALS                               102.00  ROD M/P FUND         

SDRA                                                                                    30.00  SDRA 2017 RODEO - 4TH OF JULY

KARA SEMMLER                                                             165.60  CRT APPT ATTRNY                   

SERVALL UNIFORM/LINEN CO                                      70.78  R&B MAINT                    

SHARPE RENTALS INC                                               17000.00  1998 INTERNATIONAL SANDER    

DON LEE SMITH                                                               103.00  HWY SUPERNTNDNT SHORT COURSE

STANLEY COUNTY REGISTER OF DEEDS                   65.00  RE-PLAT

VERENDRYE MUSEUM                                                  875.00  2ND QTR PAYMENT              

WW TIRE SERVICE INC                                                3705.14  R&B REPAIRS & MAINT/SUPPL    

ZANDER AUTO PARTS                                                   339.82  R&B SUPPL                    

ZANDER AUTO PARTS                                                       7.17  FAIRGROUNDS REPAIRS & MAINT  

 

Auditor’s Account with the Treasurer:

March 2017

Cash on hand – $1,096.10

Checks, less than 3 days - $30,666.65

Postage - $100.00

Petty Cash - $215.00

First National Bank - $263,881.19

MKKT Account – First National Bank - $3,398,878.57

MKKT Account – Dakota Prairie Bank - $68,789.95

SD FIT - $6,014.94

Total - $3,473,683.46

 

Register of Deeds:

Regular Fees March 2017 - $2,347.09

Transfer Fees March 2017 - $1,255.00

 

Treasurer and Auditor Report: Auditor Philena Edwards presented the Commissioners with the February Budget Expenditure Report showing each department’s expenses as of February 28, 2017, and the Outstanding Disbursements by account & budget remaining as of April 7, 2017.

 

The Auditor also presented the Commissioners with the completed reports for the 2016 Annual Report. The Annual Report has been sent to Legislative Audit.

 

Treasurer Peggy Dougherty presented the Commissioners with the March bank statement and daily cash, delinquent real estate list, real estate and mobile home taxes paid, tax trust, miscellaneous receipts (Grants, Register of Deeds receipts, etc.), investments and Money Market reports.

 

Executive Session - Care of Poor – SDCL 28-13-1: Motion by Scott Deal, second by Sonny Harrowa, to go into Executive Session-Care of Poor-SDCL 28-13-1 at 5:09 P.M. All voted Aye. Motion Carried.

 

Motion by Sonny Harrowa, second by Dennis Booth, to reconvene at 5:12 P.M. All voted Aye. Motion Carried.

 

Motion by Dennis Booth, second by Craig Heller, to approve Care of Poor Case #4322 in the amount of $150.00. All voted Aye. Motion Carried.

 

Abatements: Motion by Sonny Harrowa, second by Scott Deal, to approve abatement for Record #6998 in the amount of $1,285.00, due to house fire. All voted Aye. Motion Carried.

 

Motion by Dennis Booth, second by Craig Heller, to approve abatement for Record #4373 in the amount of $1,844.24, due to error in assessment. All voted Aye. Motion Carried.

 

Highway Department: Lee Smith presented Commissioners with a report of all the work performed by the highway department for the month of March 2017. There has been a request for a ‘Slow’ sign on Frontier Road, as there are children and people walking along the road.

 

Motion by Craig Heller, second by Scott Deal, to approve the purchase of a WeighLog loader scale, not to exceed $7,600.00. All voted Aye. Motion Carried.

 

The highway department stores extra parts and supplies in one barn at the fairgrounds, except during horse racing. They have to move the parts and supplies to the shop for two months, and then take them back. Lee would like to purchase a storage container for extra parts and supplies, and have it located by the county shop.

 

Motion by Sonny Harrowa, second by Dennis Booth, to approve the purchase of a storage container not to exceed $2,000.00. All voted Aye. Motion Carried.

 

The transmission went out in the 2009 Freightliner Cascadia truck. Lee received two quotes to replace it. Lee would like to check with two mechanics to see if it would be cheaper to purchase the parts and hire an outside mechanic to fix it. The Commissioners agreed to check around, not to exceed $9,800.00.

 

Weed & Pest: A new 4-wheeler is needed for spraying, the last one was used for 12 years, and it has served its purpose. Motion by Scott Deal, second by Craig Heller, to purchase a 2017 Honda TRX500FE2, not to exceed $8,000.00. All voted Aye. Motion Carried.

 

Fort Pierre Fire Department-Reserve Fund: Ty Odden requested the fire departments reserve fund. They use these funds to repair the fire trucks and equipment, and to help purchase new equipment. Motion by Dennis Booth, second by Craig Heller, to approve $7,500.00 for Fort Pierre Fire Department. All voted Aye. Motion Carried.

 

Community Youth Involved Center: The Auditor spoke with Pat Duffy regarding the remodel progress of the Center. The stage is 4 feet shorter to make the kitchen area bigger and to accommodate the new walk-in cooler and freezer, which are installed. The original stage was built bigger for the Bad River Review, which consisted of around 100 people, practicing for 6 weeks for their performances.

 

The walls are painted, the flooring will be installed within the next two weeks. As soon as the floors are installed and ready, the new plumbing fixtures, dishwasher, and other equipment will be set in place. They have started on the new look outside. Pat applied for a Grant for new carpet and light fixtures for the Senior Center, add a coat of paint and it will be like a new building all the way through. The completion date for the Community Youth Involved Center is set for May 1, 2017.

 

Motion by Scott Deal, second by Sonny Harrowa, to contribute $5,000.00 to the Community Youth Involved Center, to be used where the funds are needed since the Center has not had much revenue due to the remodel project. All voted Aye. Motion Carried.

 

Stanley Post 20 American Legion-2017 Baseball field construction update: The Legion has talked with the City, and are hoping the City and County can assist with the water, sewer and electricity to a central location. They would like help stubbing in between the two bottom fields. The 10’ fence needed by the dug-outs is $4,000.00 and the 6’ fence in the outfield is $8,800.00. They continue to have fundraisers. They would also like assistance with graveling the parking area on the northwest section. As soon as they get the back-stop installed, the first field will be ready to play ball on this summer.

 

The Legion will need to get together with County Highway Superintendent Lee Smith and City Utility Superintendent Vern Thorson to figure out what is needed for water, sewer and electricity.  Randy Slama will give Tom P. Maher a construction plan for the next phase of the lease agreement. The County will lay the gravel for the parking area.

 

Fairgrounds:  Aaron Brewer replaced a hydrant by the blue barn that had been leaking. Put in a 2” pipe and a sump pump to pump out the ground water, it had been leaking for quite a while, the ground was saturated. While the horse racers are occupying the grounds, Aaron will haul 3 loads of manure away on Mondays. This has been working well, Aaron hasn’t had any issues with the horse racers.

 

Aaron laid pit rock in the low spots around the barns. A 6” pipe has been installed above the doors going to the back of the west side of the Schomer Barn to keep excess water drained away from the barn. Aaron would like to build two horse washing pads/stations on the north side of the blue barn. Will set the drain to the drainage ditch, away from the buildings. The culvert on the north side of the grounds needs to be replaced with a longer pipe and then fill in over and around it so there isn’t a big hole, it also needs to be cleaned out on a regular basis so it continues to drain.

 

Commissioner Iversen asked if Aaron has gotten any sponsors for the 4th of July Rodeo. Aaron stated that he has gotten a few confirmations, including radio time and 2 motel rooms. Aaron also stated that the fairgrounds will receive a $1,500.00 Tourism Grant, and he has applied for a few other Grants, but hadn’t heard anything on those yet.

 

Equine Events Management Internship: The County has been approached by an individual regarding an equine internship for the summer, in particular, with 4-H. Since the County Extension/4-H office administrative assistant is part-time, and hiring a summer-time assistant is not an option, this would be a positive program for the busy season.

 

This particular individual has been a member of 4-H for 10 years, and they have many ideas that could help improve and add to the county’s 4-H program as well as utilize the fairgrounds.

 

The Commissioners all agree that this would be a positive asset and asked the Auditor to check with Sully County if they would be able to assist since this individual could help with their 4-H also, and to check into the program more to see if we can make this happen.

 

South Dakota Statewide Radio System: The public safety radio system currently in use in South Dakota was installed from 2001-2003. As with all technology, this system has a technical shelf-life and will need to be upgraded prior to 2025. Stanley County Sheriff, Fort Pierre Fire Department and Four Corners Fire Department will need to update their radios prior to the 2025 discontinue date. The County Highway Department will not be affected by this change as they are not on the public safety radio system. If Grants are available, this will help with the cost for the departments affected.

 

Mosquito Control Programs-West Nile Prevention Grant: The WNV Grant is offered again this year. Stanley County received a $2,599.00 Grant in 2016 to help with mosquito control at the fairgrounds and Frontier Road. With Commissioner approval, the County will apply for the Grant for 2017.

 

County Board of Equalization – April 11, 2017 at 5:00 P.M.

 

Good Friday Closing: Stanley County Courthouse will be closed all day Friday, April 14, 2017, in observance of Good Friday.

 

Discussion: The County received a letter from the South Dakota State Historical Society stating the Fort Pierre American Legion Hall and Community Center, currently Verendrye Museum, will be considered by the State Historical Society Board of Trustees for nomination to the National Register of Historic Places. The Board meets April 27, 2017, in Sioux Falls.

 

There is a drainage issue between the high school, the new parking lot and Sansarc School. The county will need to get together with the school to resolve this issue.

 

Adjournment: Motion by Craig Heller, second by Scott Deal, to adjourn at 6:43 P.M. All voted Aye. Motion Carried.

 

ATTEST:                                                         BOARD OF STANLEY COUNTY COMMISSIONERS

            (SEAL)

Philena Edwards, Auditor                                            Dana Iversen, Chairman


Contact
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08 E 2nd Avenue
Fort Pierre, SD 57532
(605) 223-7780
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